The document discusses the implementation and model for using SharePoint, highlighting the significance of information architecture (IA), information management (IM), and information governance (IG). It provides guidance on organizing, retrieving, and maintaining information to enhance collaboration and efficiency within organizations. The conclusion emphasizes the necessity of creating a customized model that aligns with organizational needs and facilitates effective SharePoint use.

1. Mind to Matter: A way to model how you work in SharePointJames TramelSolutions ArchitectPlanet Technologies

2. Why Listen to me?Many, many SharePoint implementations and upgradesA lot of non-cs EducationMCTS, MCITP SP 2010Business experienceDB, Dev, Inf, and Admin training, education and experience

3. What is SharePointWhat does it do?How does it work?Why does it work?Have you ever seen it not work?

4. Collaboration Gone WrongContent ChaosEmail as personal CMSIslands of informationCan’t find anything, Don’t learn anythingJust like a web version of my file shares and paperworkCollaboration hasn’t changedInstitutional memory not enhancedHow did they do that?

5. Why Another Model?MarketReviewMarket IntroductionGrowthMatturitySaturation

6. How to Model SharePointDoes it need a model? Why?What kind of model?How is the model developed?How is the model revisited?

7. A SharePoint modelInformation architecture, information management and information governance are the cornerstonesBuilt around youThese ideas and planning them are in just about every book on SharePoint

8. Information Architecture, Management and GovernanceWhat is IA?What is IM?What is IG?

9. Formal DefinitionsInformation architecture (IA) is the art of expressing a model or concept of information used in activities that require explicit details of complex systemsInformation management (IM) is the collection and management of information from one or more sources and the distribution of that information to one or more audiencesInformation Governance is the set of policies, role, responsibilities, and processes that guide, direct, and control how an organization's business divisions and IT teams cooperate to achieve business goals.

10. IA ExamplesThe Anatomy of a Large-Scale Hypertextual Web Search EngineFaceted Metadata for Image Search and BrowsingFacetag: Integrating Bottom-up and Top-down Classification in a Social Tagging System

11. Who does IA and When?“Here's what I've come to understand: What IA has been about from the beginning is designing context with hyperlinks. That is, shaping contextual experience with connections afforded by the new, digital layer of the web.” Answer: You do

12. SharePoint – An ExampleWeb AppSite CollDB

13. SharePoint Architecture: TopologyWeb AppSite CollDB

14. DemoCreate a farmCreate a Web AppCreate a Site CollectionCreate a list

15. No-Share-Point ExampleWeb AppSite CollDB

16. SP Information ArchitectureInformation architecture in SharePoint Server 2010 is the organization of information in an enterprise — its documents, lists, Web sites, and Web pages — to maximize the information's usability and manageability.

17. IA Factors for SharePointHow to find informationHow information is stored and retrievedHow users navigate to informationHow data will be presented in the site. How redundant or overlapping information isWhat templates are used for creating informationHow My Site Web sites fit into the information architectureHow the site will be structured and divided into a set of subsites.

18. SharePointWeb AppSite CollDB

19. SP Information ManagementInformation management in SharePoint Server 2010 comprises organizing, retrieving, acquiring, and maintaining information. Information ManagementHow information will be targeted at specific audiences. How content will be tagged and how metadata will be managed. What the authoritative source is for terms. How search will be configured and optimized. What metadata is available for each type of informationHow to create sets of rules for a type of content.

20. SharePoint - Data Topology

21. NormalizationNormalization is the process of organizing data to minimize redundancy. The goal of database normalization is to decompose relations with anomalies in order to produce smaller, well-structured relations.Objectives of normalization1. To free the collection of relations from undesirable insertion, update and deletion dependencies;2. To reduce the need for restructuring the collection of relations as new types of data are introduced, and thus increase the life span of application programs;3. To make the relational model more informative to users;4. To make the collection of relations neutral to the query statistics, where these statistics are liable to change as time goes by.

22. Data NormalizationIt’s a Process1NF, 2Nf – BCNF – every non trivial functional dependency is a dependency on a super keyEach table is a single subject, no data stored in more than 1 table, no anomolies, all attributes have a key

23. SharePoint NormalizationUse the tools – that’s why they’re thereManaged MetadataContent TypesSearchUser Profile ServicePerformance PointBCS

24. Metadata and TaxonomyWhat is metadata in general?What is Managed metadata - a hierarchical collection of centrally managed terms that you can define and then use as attributes for items in Microsoft SharePoint Server 2010. A user's role determines how the user can work with managed metadata.

25. Managed MetadataImport your metadataOrganize information based on Content

26. Content TypesA reusable collection of metadataContent types enable enterprises to organize, manage, and handle content in a consistent way. They define the attributes of a type of list item, document, or folder. Important for consistency, reusability and centralityTogether with metadata, you seamlessly begin to integrate work

27. SP Information GovernanceInformation Governance is the set of policies, roles, responsibilities, and processes that guide, direct, and control how an organization's business divisions and IT teams cooperate to achieve business goals.

28. SP Information GovernanceStreamlining the deployment of products and technologies, such as SharePoint Server 2010.Helping protect your enterprise from security threats or noncompliance liability.Helping ensure the best return on your investment in technologies, for example, by enforcing best practices in content management or information architecture.

29. Implement IGDetermine initial principles and goalsClassify the business information / contentDevelop an education strategyDevelop an ongoing plan

30. ConclusionYou need a model – your own modelCreating the model should be rely on IA, IM and IG.You need expertise in your company and outside of your companyYou need to invest in yourself and understand your own informationYou need to know how SharePoint works, and works for you. SharePoint should fit you, not the other way around.By planning how you work you can implement or re-implement SharePoint highly successfully, vastly increasing success and knowledge

31. Q and A

32. ReferencesTechnetMSDNMicrosoft PressWikipediaDatabase Systems: Rob and Coronel, Thompson.The Anatomy of a Large-Scale Hypertextual Web Search Engineepoint slide next Sergey Brin and Lawrence Page Computer Science Department, Stanford UniversityFaceted Metadata for Image Search and Browsing Yee, Swearingen, Li, Hearst Computer Science Division School of Information Management and Systems, University of CaliforniaE. Quintarelli, A. Resmini, L. Rosati - FaceTag: Integrating Bottom-up and Top-down Classification in a Social Tagging System – ItalyLego image: http://lego.wikia.com/wiki/File:6538_Building_Instructions_1.pngNormal curve: http://mypages.valdosta.edu/mwhatley/3900/curve.htm