The document provides an overview of the main features and functions of Microsoft PowerPoint, including how to create and customize presentations using tabs like Home, Insert, Design and others. It explains elements of the ribbon like tabs, groups and galleries. The document also covers how to insert objects into presentations, work with tables, and use various formatting and layout options.

1. Computer Science
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Prepared by: Sarhad Baez
Power Point

2. ▪ What is Power Point?
▪ Create a New Presentation.
▪ What is the Ribbon?
➢ Ribbon Contents
1. Tabs
2. Contextual Tabs
3. Group
4. Gallery
5. More Button
6. Down Arrow
7. Dialog Launcher
▪ Customize Quick Access Toolbar.
▪ Home Tab.
▪ Insert Tab.
▪ Design Tab.
▪ Transitions Tab.
▪ Animation Tab.
▪ Slide Show Tab.
▪ Review Tab.
▪ View Tab.
Contents:
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3. What is Power Point?
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Power Point: is a closed source commercial presentation
program developed by Microsoft.
▪ Graphical application.
▪ Used for creating, viewing presentations.
▪ The slideshow combination text, shapes, pictures, graphs,
animation, charts, videos, and much more.

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File Menu and Backstage View
▪ Backstage view is a menu, contains all
the create, save, share, and print
options for your presentations.
▪ By default you see the Recent tab in
Backstage view.
These tabs are:
1. Save and Save As
2. Open, Close, and Exit
3. Info
4. Recent
5. New
6. Print
7. Save and Send
8. Help
9. Options

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Save and Save As

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Save and Save As
The Save option works differently depending upon whether you are
working with a new presentation, or a presentation that has already
been saved earlier:
➢ To Save new presentation (or unsaved presentation) it opens
the Save As dialog box .
• you can provide a name for your presentation and choose
a save location.
• you can also opt(or select) to save as different file types
that PowerPoint supports.
• The default File save type is PPTX (PowerPoint
Presentation) but there are several other formats you can
choose.
➢ To Save a file that has been earlier saved:
• No dialog box will be presented .
• PowerPoint just overwrites your old file with any new
changes made since the last save.

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Save and Save As (Cont.)
When you choose Save As for a presentation that has been saved or
not, you always end up with the Save As dialog box.

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Open, Close, and Exit

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Open
To open an existing file on your computer in PowerPoint 2010, Follow
these steps:
1. Access the File menu, and choose the Open option.
2. This brings up the Open dialog box. Navigate to wherever your
presentation files are saved, and you can open any of them.
3. Select the presentation or file you want to open, and then click the
Open button.
Note: The Open button has a downward pointing arrow next to it
that provides more Open options. Choose any of them.

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Open-- (Cont.)
Open, the default option is the same as clicking the Open button.
Open Read-Only lets you open a read-only copy of the presentation --
this is great if you don't want to make some changes and overwrite the
original presentation.
Open as Copy lets you open a copy of the presentation -- almost like
creating a new presentation while leaving the original unaltered.
Open in Browser works only with certain file formats.
Open in Protected View lets you open a presentation with restrictions
to protect damage to your computer. You can open potentially
dangerous files, such as those downloaded from an unknown source on
the Internet in the Protected View.
Open and Repair allows PowerPoint to attempt repair of a file that is
possibly corrupt.

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Close and Exit
➢ The Close option is used to close the active presentation.
PowerPoint prompts you to save any unsaved changes.
➢ The Exit option allows you to exit the program. If you have one or
more presentations open without unsaved changes, you are
prompted to save before the program exits.
Don`t forget to Save
your Presentation
before you Close or
Exit it.

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Info

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Info
This panel gives you information about permissions set for
the active presentation. This is the new Info panel of the
Backstage View.
▪ helps you prepare your content for sharing.
▪ lets you recover older versions of unsaved files.
▪ In addition, it also provides access to all the
properties for a specific presentation.

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Info (Cont.)
To access the Info panel, open the File menu, and choose the Info
option.
A
B
C
D

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Info (Cont.)
A. Permissions: Provides several options for protecting your
presentation.
1. You can mark your presentation as "final“.
2. You can apply a password,
3. You can make your presentation read-only.
4. You can apply a digital signature, or use Information Rights
Management (IRM) to control presentation access.
B. Prepare for Sharing: If you are planning to share your
presentation with others.
C. Versions: In this section you can recover your unsaved
presentations (if you have closed your file without saving it, or if
your computer or application crashed).
D. Properties: Here you can create and modify many of the
presentation’s properties.

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Recent

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Recent
The Recent option provides you with a list of recently opened
presentations so that you can quickly select the one that you want to
work upon.

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New

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▪ Press on File menu, then choose New option.
▪ When you launch PowerPoint 2010, it always opens a new blank
presentation for you.
Create a New Presentation

21. Print
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Copies: Specify the
number of copies that
you want to print.
Print: Click on this
large Print button after
you have selected all
other options.

23. Save and Send
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Save and Send
The Save & Send option used to save and share the current
presentation in so many ways including broadcasting, creating a video,
packaging to a CD, creating handouts, saving to a SharePoint site, etc.

25. Help
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26. Help
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The Help option
provides you
assistance and
documentation.

27. Options
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Options
You can set and change many global settings for PowerPoint
such as creating a customized Quick Access toolbar, save
options, etc.

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Options (Cont.)
General: This tab explores basic options for using PowerPoint that
every user must be aware of it.
Proofing: This tab lets you changes, corrects, and formats your text.
Save: This tab explores save settings that influence presentation
documents.
Language: This tab sets language editing and proofing preferences.
Advanced: this tab are explained advanced options for working
with power point.
Customize Ribbon: allows you to customize the Ribbon area.
Quick Access Toolbar: allows you to customize the Quick Access
Toolbar.
Add-Ins: allows you to view and manage your PowerPoint add-ins.
Trust Center: Help keep your documents safe and your computer
secure and healthy.

30. What is the Ribbon?
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The ribbon is essentially a long strip that's fixed in size so that you
cannot change its width or height. The Ribbon includes several tabs
• The ribbon is designed to help you quickly find the
commands that you need to complete a task.
• “Ribbon” in terms of navigating the program.

31. Ribbon Contents
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The Ribbon contains many interface elements:
1- Tabs:
• Ribbon consists of fixed tabs such as Home, Insert,
Design, etc.
• Each tab contains sets of tools to create and edit
presentations.

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2- Contextual Tabs: Special tabs in the Ribbon that are not visible
all the time.
• They only make an appearance when you are working with a
particular slide object which can be edited using special
options.
• Like: the Drawing Tools Format tab which is only activated
when a shape or another drawing object is selected on the
slide.
Ribbon Contents (Cont.)

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3- Group: A group of related tools within a tab is known
as a Group.
• Like the Shape Styles group within the Drawing
Tools Format tab.
Ribbon Contents (Cont.)

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4- A Gallery is collection of styles or properties.
• Most galleries can be seen as drop-down galleries .
• To access the drop-down galleries, you click the More button.
• Like the Shape Style gallery -- all available styles can be seen as
small preview thumbnails.
Ribbon Contents (Cont.)

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5- The More button expands a gallery within a Ribbon
tab so that all or more options can be seen.
• The two arrow buttons above the More Button are used to
scroll inside the gallery without expanding it (or even after
expanding it if the gallery has too many options).
Ribbon Contents (Cont.)

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6- Down Arrow is a small downward pointing triangle
that's placed next to many buttons on the Ribbon tabs.
• When clicked, this displays a gallery or an additional
option/submenu related to the selected tools.
• Like the Down Arrow next to the Text Fill option.
Ribbon Contents (Cont.)

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7- Dialog Launcher is a small square with an arrow in
the lower right corner of several Groups within the
Ribbon tabs.
• A dialog launcher when clicked summons (or calling) a
dialog box with more advanced options.
• Like the Drawing group with a dialog launcher.
Ribbon Contents (Cont.)

38. Customize Quick Access Toolbar
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Quick Access Toolbar : contains a set of commands that are
independent of the tab that is currently displayed.
▪ You can move the Quick
Access Toolbar from one
of the two possible
locations.
▪ you can add buttons that
represent commands to
the Quick Access Toolbar.

39. Home Tab
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Home Tab Contains basic formatting tools for styling
your presentation, including the formatting of fonts and
paragraphs.
▪ Clipboard
▪ Slides
▪ Font
▪ Paragraph
▪ Drawing
▪ Editing

40. Home Tab (Cont.)
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➢ Clipboard Group:
▪ To Cut the text: Select the text you wish to move, click on Cut
under the Clipboard group, move your cursor to the desired
location, and click on Paste.
▪ To Copy the text: Select the text you wish to copy, click on Copy
under the Clipboard group, move your cursor to the desired
location, and click on Paste.
▪ Format Painter: Copy formatting from one place and apply it to
another.
• To use it, select the text that you
already applied some format on it,
then press on Format Painter
under the Clipboard group, and
press double- click on the text that
you want to apply the same format
on it.

41. Home Tab (Cont.)
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➢ Slides Group: Working with Slides.
▪ New presentations will be created with one
slide.
▪ To add an additional slide, click New Slide
under the Slides group. and select the
desired slide type.
▪ To remove a slide, Select the slide you wish to
remove and press right click on it, then
choose Delete Slide from the right click
menu.
▪ To change the layout of a slide, click Layout
under the Slides group and select the
desired layout type.
▪ Reset the position, size, and formatting of
the slide placeholders to their default setting.
▪ Section: Organize your slides into sections.

42. Home Tab (Cont.)
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➢ Font Group:
Select the text you want to format and then select the font, size, style,
and color under the Font group. For additional font options, click the
Show Font Dialog Box icon.
▪ Bold (Ctrl + B): Make the selected text bold.
▪ Italic (Ctrl + I): Italicize the selected text.
▪ Underline (Ctrl + U): Underline the selected text.
Font Face
Font Size
Increase Font Size
Decrease Font Size
Clear All Formatting
Font Color
Character Spacing

43. Home Tab (Cont.)
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➢ Paragraph Group:
▪ The following options are available from the Paragraph group:
Bullets
Lists
Numbering
Lists Line Spacing
Increase List Level
Text
Alignment
Center
RightLeft
Text Direction
Left to Right
Text Direction
Right to Left
Align Text
(vertically)
▪ For additional paragraph formatting options, click the Show
Paragraph Dialog Box icon.

44. Home Tab (Cont.)
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44
➢ Drawing Group:
Specify the
color, width,
and line style
for the outline
of the selected
shape.
Arrange objects on the slide by changing their
Order, Position, and rotation. You can also
group multiple objects together.
Shapes Choose a visual
style for the
shape or line
Fill the selected shapes with
a sold color, gradient,
picture, or texture.
Apply a visual effect to the
selected shape such as Shadow,
reflection, glow, or 3-D rotation
It offers tools for adding objects to a presentation, such as lines,
rectangles, triangles, arrows, and other shapes. You can also arrange
and apply styles for the objects.

45. Home Tab (Cont.)
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➢ Editing Group: Find & Replace
45
▪ A word or phrase can be found within your presentation by using
the Find command.
▪ Select Find under the Editing group, enter the word or phrase in
the “Find what” box and click the Find Next button.
▪ A word or phrase can be replaced with another using the Replace
command.
▪ Select Replace under the Editing group, enter the word or phrase
that you want replaced in the “Find what” box and enter the word
or phrase that should replace the existing word or phrase in the
“Replace with” box.
▪ You can replace all occurrences of the word or
phrase by clicking the Replace All button or
replace the word or phrase one at a time by
clicking the Replace button.

46. Insert Tab
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Insert Tab- Insert objects.
▪ Table
▪ Images
▪ Illustrations
▪ Links
▪ Text
▪ Symbols
▪ Media

47. Insert Tab (Cont.)
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➢ Table Group: Insert or draw a table into the document.
Number of Columns
(2 Cells)
Number of Rows
(3 Cells)
Cell
▪ In order to insert table,
select how many cells do
you want to add under
Insert Table.
▪ You can also write the
number of columns and rows
that you want to insert, by
using Insert Table…

48. Insert Tab (Cont.)
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➢ Table Group
▪ You can draw the borders of the table under Draw Table.
▪ Two Tabs will be appear; Design and Layout.
• Design Tab: Related to the Table Style in general.
✓ Table Style Options Group
✓ Table Styles Group
✓ WordArt Styles Group
✓ Draw Borders Group

49. Insert Tab (Cont.)
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➢ Table Group
• Layout Tab: Related to the Table model, alignment, size, and
adding more Rows or Columns or delete them, or delete the
table and merge or split Cells.
1- Table Group
2- Rows & Columns Group
3- Merge Group
4- Cell Size Group

50. Insert Tab (Cont.)
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➢ Table Group
• Layout Tab: Related to the Table model, alignment, size,
and adding more Rows or Columns or delete them, or delete
the table and merge or split Cells.
5- Alignment Group
6- Table Size Group
7- Arrange Group

51. Insert Tab (Cont.)
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➢ Images Group: Insert a Picture from a file , Clip Art, Screenshot,
and Photo Album to your document.
➢ Illustrations Group:
✓ You can insert ready-made Shapes to
your document.
✓ You can insert SmartArt Graphic to
visually communicate information
into your document.
✓ You can insert Chart to illustrate and
compare data into your document.

52. Insert Tab (Cont.)
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➢ Illustrations Group:
▪ When you insert Chart into your document, Excel document will
appear with table as default, you can change the contents of the
table later according to your data and three tabs will be appear:
✓ Design Tab.
✓ Layout Tab.
✓ Format Tab.

53. Insert Tab (Cont.)
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➢ Illustrations Group:
▪ Design Tab: under this tab, you
can change different type of
chart and color.
▪ You can select some data to view
them into the chart.
▪ You can switch between Rows
and Columns.
▪ You can choose
different chart
layouts.

54. Insert Tab (Cont.)
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➢ Illustrations Group:
▪ Layout Tab: under this tab, you can formatting the current section.
▪ You can insert picture, shapes, and text box.
▪ You can choose the labels for different area.
▪ You can add, remove , or position the data labels, chart legend, title
of chart, and axis title.

55. Insert Tab (Cont.)
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➢ Links Group: Insert Hyperlink and Action.
▪ Hyperlink: Create a link to a web page, a picture, an e-mail
address, or a program.
▪ Action: Add an action to the selected object to specify what
should happen when you click on it or hover over it with your
mouse.

56. Insert Tab (Cont.)
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➢ Links Group
➢ Hyperlink
▪ Select the text, shape that you want to add a link to it, and
under the Hyperlink, this dialog box will appear ‘’ Insert
Hyperlink “, choose the document or program that you
want to insert it, then press on OK.

57. Insert Tab (Cont.)
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➢ Links Group
➢ Action: Add an action to the selected object to specify what
should happen when you click on it or hover over it with your
mouse.
▪ Select the text, shape that
you want to add an action
to it, and under the Action
group, this dialog box will
appear ‘’ Action Settings“,
choose the document or
program that you want to
insert it under Mouse Click
or Mouse Over tab, then
press on OK.

58. Insert Tab (Cont.)
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➢ Text Group: Insert a text box into the document or add text
to the selected shape, Header and Footer, decorative text “
WordArt”, Date and Time, Slide Number, and Object.

59. Insert Tab (Cont.)
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➢ Text Group
▪ If you want to add Header and Footer, Slide Number, Date and
Time, this window will appear:
▪ Choose what you
want to add, then
press on Apply if
you want to add
them into the
current slide, or
press on Apply to
All to insert them
to all slides.

60. Insert Tab (Cont.)
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➢ Text Group
▪ If you want to check header and footer with the date and time
with slide and page number, go to view tab, Presentations Views,
Notes Page.
Header Date, Footer, and Slide Number
Page Number

61. Insert Tab (Cont.)
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➢ Text Group
▪ Object, Inserts the contents of the file as an object into your
presentation so that you can activate it using the application
that created it.
▪ You can display the object as a link or as icon into your
presentation.
▪ You can create new object by choosing the format of it.

62. Insert Tab (Cont.)
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➢ Symbol Group: Insert Equation and Symbol.
▪ Two tabs will be appear: Design and Format
tabs.
▪ Design Tab: you can change the structures of
equation, add symbols, using some tools to
format the text.

63. Insert Tab (Cont.)
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➢ Media Group: Insert a Video clip from a file or web site and
insert an audio clip from a file or CD or to record with a microphone.
▪ Two tabs will be appear, Format and Playback.
▪ Playback Tab: you can add bookmarks to your Video/Audio and
trimming/clipping the beginning and end of your Video/Audio
clip. You can loop the Video/Audio until stopped, under these
groups:
✓ Preview Group
✓ Bookmarks Group
✓ Editing Group
✓ Video Options Group

64. Design Tab
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Design: Slide layout: This tab can be used to set slide layout options
for a PowerPoint presentation.
▪ Page Setup Group:
The Page Setup
group contains the
options to specify
the slide size and
orientation.
▪ Themes Group
▪ Background
Group

65. Transitions Tab
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Transitions Tab- This tab can be used to add transitions to the slides
within the presentation.
▪ Preview Group
▪ Transition to this slide Group: To set a transition between your
slides.
▪ Timing Group

66. Animations Tab
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Animation Tab- This tab can be used to add animations to the slides
within the presentation.
▪ Preview Group
▪ Animation Group: Adding animations for the objects on a slide.
▪ Advanced Animation Group
▪ Timing Group

67. Slide Show Tab
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Slide Show Tab- This tab is used for setting up and starting a slide
show in presentation mode.
▪ Start Slide Show Group
▪ Set Up Group: set up advanced options for
the slide show and recorded the amount of
time you spend on each slide.
▪ Monitors Group

68. Review Tab
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Review Tab- This tab is used to review your presentation, checking
the spelling of text, searching throw reference materials,
translating words or paragraphs into a different language, and
adding a comment about the sections.
▪ Proofing Group
▪ Language Group
▪ Comments Group
▪ Compare Group

69. View Tab
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View Tab- This tab is used to set how you want your presentation
to be viewed while you are working on it under these groups:
▪ Presentation Views
▪ Master Views
▪ Show
▪ Direction
▪ Zoom
▪ Color/ Gray scale
▪ Window
▪ Macros