Micro observer ppt

GENERAL ELECTION 2019
MICRO OBSERVERS.
WELCOME

Election Procedures.
The art of drawing
without an eraser.

The POWER of the people is
stronger than the people in
POWER.

a. Constitution of India
b. Representation of Peoples Act, 1950
c. Representation of Peoples Act, 1951
d. Conduct of Election Rules, 1961
e. Election Symbols
(Reservation and allotment) order 1968
f. Delimitation of Parliamentary andAssembly
Constituencies Order
g. Indian Penal Code 1860
HOLY BOOKS OF ELECTION.

ECI INSSTRUCTION.
MICRO OBSERVERS.
464/KT-LA2008 dt.04-04-2008
464/INST/2008-EPS dt 24-10-2008

MICRO OBSERVER.
• Directly under the control and
supervision of General
Observer.

MICRO OBSERVER.
• He is not a member of the
polling party.

MICRO OBSERVER.
• Photo pass.
• Id Card.
• Appointment letter.
• Communication Plan.
• Can use vehicle of sector
officer.

MICRO OBSERVER.
• Should be present in the
station before 6 AM on polling
day.
• Should submit a feed back
report 39 items and 17 point
report to observer after the
polling.

MICRO OBSERVER.
• Observe the preparedness.
• Observe the polling procedure.
• Observe closing of the poll.
• Send reports.NO/GO

OBSERVE.
• Arrangements in the polling
station.

OBSERVE.
• Polling process.
• Secrecy.
• Enforcement of election law.
• Law and order.

OBSERVE.
• admission to PS-Entry Pass.

OBSERVE.
• Identification of voters.

OBSERVE.
.
Marking Indelible ink.

OBSERVE.
.
Handling of complaints from
Polling Agents/voters by PO..

MICRO OBSERVER.
18 point report. Yes/No
1. Whether mock poll has been
conducted in the presence of
micro observer….?

MICRO OBSERVER.
2. Whether data of the mock poll
from the CONTROL unit was
cleared and the evm count
was set to zero after the mock
poll and before the beginning
of the real poll….?

MICRO OBSERVER.
3. How many polling agents of
which political party were
present during mock poll….?

MICRO OBSERVER.
4,Whether the basic minimum
facilities were avalable at the
polling station ….?

MICRO OBSERVER.
5. Whether more than one
polling agent from the same
political party were present
inside the polling station at any
time….?

MICRO OBSERVER.
.6 Whether polling agents were
allowed to note the serial
number of the balloting unit,
control unit and green paper
seal…..?

MICRO OBSERVER.
.7 Whether the entry pass
system was enforced
properly..?
Whether any un authorised
person was inside the polling
station at any point of
time…..?

MICRO OBSERVER.
8. Whether marking on the
indelible ink on left fore finger
was done properly…..?

MICRO OBSERVER.
9. Whether the identification
document particulars were
being filled up (17 A
Register)meticulously…..?

MICRO OBSERVER.
10. Whether the list of voters
issued with PB was available
with the PO and PA ?Did any
person already issued PB
appeared to vote again in
person…..?

MICRO OBSERVER.
11. Whether events were
recorded from time to time as
and when they occur , in the
presiding officers diary.…..?

MICRO OBSERVER.
12. Whether presiding officer or
any polling officer was going
towards voting compartment
or giving any undue
instruction to voters..…..?

MICRO OBSERVER.
12. Whether events were
recorded from time to time as
and when they occur , in the
presiding officers diary.…..?

MICRO OBSERVER.
13. Whether the scruitny of
voters in the ASD list was
done meticulously done by
the PO in accordance with the
ECI instructions...…..?

MICRO OBSERVER.
14. Whether the copies of
accounts of votes recorded in
form 17 C have been given to
the polling agents…..?

MICRO OBSERVER.
15. Whether voting compartment
was properly placed to
ensure secrecy of voting…..?

MICRO OBSERVER.
16. Whether sealing of voting
machine was done according
to instructions...?

MICRO OBSERVER.
17. Whether any complaint by
polling agent,election agent
or any political party was
received? If yes, give its
substance. …..?

MICRO OBSERVER.
18 point report.
18. Any other incident or issue
that you would like to high
light...?

MICRO OBSERVER.
During the poll.
. If the poll is being vitiated for
any reason, inform the
general observer the situation
over phone...?

MICRO OBSERVER.
After the poll.
. Hand over the report to the
general observer at the
collection centre and brief
him if any particular isuee has
to be bring to his notice...?

Micro observer should be aware of
the duties and responsibilities of
polling officers.

DUTIES AND
RESPONSIBILITIES
• PRE POLL RESPONSIBILITIES.
• POLL EVE
RESPONSIBILITIES.
• POLL DAY RESPONSIBILITIES.

Pre Poll Responsibilities..
• Know The Procedures-
www.eci.nic.in
• Attend First Level Training .
• Attend Second Level Training.
• Obtain Postal Ballot and cast
your vote.

On time -AT THE DISTRIBUTION
CENTRE.

1.EARLY Arrival at the DistributionCentre
2.Identification of polling station
3. Familiarizing the Polling Team
4. casting postal ballot/obtain EDC
5.Collect and check Polling Materials.
You have to get 92 items.
POLL EVE RTESPONSIBILITIES

At the Polling
station.
1. Two Notices.
2. Lunch/rest.
3. Know Your Polling station.
4. Know Your Polling Area.
5. Issue pass to the polling agents.
6. You shd know all about the poll
star

Election
Monitoring
Command
and Control
4/10/2019 55

About PollStar
Monitors activity at Polling
Stations during elections
The quick response system
captures feedback from the
Presiding Officers / First
Polling Officers (POs) and
conveys the information to the
chain of command

Steps to be followed by
Polling Officers
Step 1: POs may download the app from Google
Play Store or Apple App Store
Step 2: Register with app by providing your mobile
number (Please note that your mobile number should
be in the list of Polling Officers). PO will receive
an OTP. On entering the OTP you will be
registered
(During training PO will be given a printout of the
list of questions with the timing allocated for
submitting each report)
Step 3: On pre-poll day and poll-day POs will
receive questions on the app. POs can respond to
the questions through the app
Step 4: In case POs did not respond through the
app or if they are not registered with the app,
they will get a call from PollStar to collect their
responses
Step 5: In case the POs miss the call, they can
call back the same number to deposit their
answers.
4/10/2019 57

4/10/2019 58
Step 1:
Downloading
the app
Search for PollStar on
Google Play Store or
Apple App Store
Install the app

Step 2:
Register
with the app
Enter your phone
number to register
Enter the OTP
received on your
mobile number

Step 3: Questions received on app
There are two types of questions
Numerical (Response will be validated for the range)
Yes/No
4/10/2019 60

Step 3:
Questions
received on
App
When an event starts, the POs
will see a question in the app.
In case the app is not active, a
notification will be sent to the
POs phone
The PO opens the app, enters
the response and submits. The
response will be sent to
PollStar server via internet.
Response sent will be shown in
the Outbox.

Step 4:
PO
receives
a call
from
PollStar
4/10/2019 62
If PO does not respond through App,
PO receives a call from PollStar
after 5 minutes from event start
time
If PO is not registered with App,
then PO receives a call at event
start time itself.
On a call, the PO responds to the
questions using the phone’s keypad.
PO can disconnect the call on hearing
“Thank you”
Election
Comm
044-
30128899
calling…

Step 4:
PO
receives
a call
from
PollStar
4/10/2019 63
Two types of Question
will be Asked
Numeric
Value
Example:
Please enter the 11
a.m. vote count
Answer is a number
Yes or No
Example:
Has the polling team
arrived at the Polling
Station?
Possible answers are:
1 for Yes or 2 for No

Step 5: Dial-
in to deposit
answer
If the call is missed or an
invalid entry is made, POs may
dial the same number from
which they received the call
within 30 minutes. They can
then listen to the question
again and provide a response.
DSNL also provides an optional
generic Helpline number. A
team of specialists shall offer
support on PollStar.

Election
Monitoring
Command
and Control
4/10/2019 65

2 PM –setting up the
Polling station.
1. Remove Symbols/slogans.
2. Arrange Furniture.
3. Voting Compartment.
4. Queue system.

Setting Up Of P.Ss
• Separate Q for Men and women
• Separate Entry and Exit for voters
• Space for Polling Agents
• Overall vision posibble from P.Os Table
• CU-BU interconnecting cable 5 m length does
not obstruct the movement of voters
• Voting Compartment must be away from polling
personnels and polling agents , and not placed
near window or door

CHECKING OF E V M
• VERIFY No. and NAME OF P S ON
ADDRESS TAG
• Cand. Set section of CU is duly sealed
• COMPARE THE MACHINE NUMBER ON
METAL LABEL AND STICKER.,
• P S No. INDICATED ON STICKER AND
ADDRESS TAG.
• Check battery power by put to ON
switch, after that put OFF .

MAKE SURE THE EVM IS NOT USED
BEFORE THE MOCK POLL
IN THE INTERVENING NIGHT
NO DISTURBANCE WITH THE
MACHINE

READY LAMP AND BUSY LAMP
CONTROL
UNIT
BALLTING
UNIT
MOST IMPORTANT POLLING MATERIALS

RP Act 46. Appointment of Polling Agents; A
contesting candidate or his election agent may
appoint in the prescribed manner such number
of agents and relief agents as may be
prescribed to act as polling agents of such
candidate at each polling station provided
under section 25 or at the place fixed under
sub-section (1) of section 29 for the poll.
polling agents..

2.APPOINTMENT OF POLLING AGENTS
Verify Appointment letter in Form No.10
Compare specimen signature of P.A.
Issue Pass for polling agents
Cancellation of a P.A.by candidate or his election agent
48. Revocation of the appointment or death of a polling agent or counting agent.—
(1) Any revocation of the appointment of a polling agent shall be signed by the
candidate or his election agent and shall operate from the date on which it is lodged
with such officer as may be prescribed, and in the event of such a revocation or of
the death of a polling agent before the close of the poll, the candidate or his election
agent may appoint in the prescribed manner another polling agent at any time
before the poll is closed and shall forthwith give notice of such appointment in the
prescribed manner to such officer as may be prescribed.
BEFORE COMMENCEMENT OF POLL

Seating Pattern of polling agents
1. Candidates recognized by the National Parties
2. Candidates recognized by the State Parties
3. Candidates recognized by State Parties of other
States who have been permitted to use their
reserved symbols in the constituency.
4. Candidates of registered unrecognized parties
5. Independent candidates
nts2.Appointment of Polling Age

Ask for their co operation.
1. To ensure their presence at 6AM-Mock Poll
2. To ensure the presence of voters at 7AM-
starting of poll.
3. To prepare list of dead/absentee/shifted voters.
4. Enforcement of Election law.
Polling Agents.

DUTIES AND FUNCTIONS OF POLLING OFFICERS
No Mobiles for polling agents/voters.
Mobiles of polling officers
should be in silent mode.
No photography/No Video inside PS.
ECI authorised photographer can enter but
Prohibited to take photo of the activities
inside the voting compartment. .
Maintaining SECRECY.

2.Appointment of Polling Agents
3.Preparation of EVM
4.Mock Poll
5.Sealing of EVM
6 AM -POLLING DAY.
III. 1 hour -BEFORE COMMENCEMENT OF POLL
1. ASSIGNMENTOF DUTIESTOPOLLINGOFFICERS

1.Need notwaitforall agents.
2.Convince the agents.
3.IssueMock PollCetificate.
5.Sealing of EVM
6 AM-6.30 AM.MOCK POLL

Assignment of Duties to
Polling Officers.
1st POLLING OFFICER
2nd POLLING OFFICER
3rd POLLING OFFICER

1st Polling Officer
In charge of marked copy
Verify the ID card /voters slip from
the voter and Read out (loudly) serial
No. and Name of the voter in the
electoral roll
Minor errors in the EPIC and Electoral roll may be
ignored and over looked.

DUTIES 1ST POLLING OFFICER
PB
Marking in the Photo Electoral Roll
FOR WOMEN VOTERS

Issuance of Voters slip
First ---Apply indelible ink
(get enough time to dry the ink)
From the upper tip of the nail to the
bottom of the 1st joint on the left forefinger
Chapter 19 of P.O.s HB
DUTIES OF 2nd POLLING OFFICER
Fill up the form
17A (Register of
Voters)
1.sl.no.
2.sl.no in electoral
roll
3.sign./Thumb
4.Remarks-last 4
digits of epic no.

Theseduties can be performed by the presiding Officer,
wherethe numberof Electorsissmall.
DUTIES OF 3rd POLLING OFFICER
Receive the voters slip from the elector.
Ensuring indelible ink mark on finger and check
the sl.no. of voter’s slip-
Allow voting by Activating the Balloting Unit by
clicking Ballot button
of Control Unit.
Watch how the voter
behaves in the voting
compartment.

COMMENCEMENT OF POLL-Maintaining
secrecy

7AM- Polling starts.
Men,Materials,Machine READY
Mock poll certificate prepared.
Machine sealed
Declaration..
ANSWER THE QUESTION ON
POLLSTAR

WARNING ABOUT SECRECY OF VOTING
128. Maintenance of Secrecy of voting.—(1) Every officer, clerk, agent or
other person who performs any duty in connection with the recording or
counting of votes at an election shall maintain, and aid in maintaining, the
secrecy of the voting and shall not (except for some purpose authorised
by or under any law) communicate to any person any information
calculated to violate such secrecy:
[Provided that the provisions of this sub-section shall not apply to such
officer, clerk, agent or other person who performs any such duty at an
election to fill a seat or seats in the Council of States.].
(2) Any person who contravenes the provisions of sub-section (1) shall be
punishable with imprisonment for a term which may extend to three
months or with fine or with both.
a.
1.COMMENCEMENT
OF POLL

a. Warning about secrecy of voting
b. At the stroke of the hour fixed
c. Declaration by the Presiding Officer
d. Precautions about indelible ink
e. Maintenance of register of voters in form No.17 A
f. Maintenance of PO’s Diary
g. Maintenance of visitors sheet
h. Entry of voters to PS to be regulated
IV. DURING THE POLL
1.Commencement of poll

WHO CAN ENTER.

Separate
Queues
for
men and
women
Infirm/
Women voters
with babies
in arms
may be given
precedence

1.The electors
2.The Polling Officials
3.Each candidate, his election agent and one polling
agent of each candidate at a time
4.Persons authorized by the Election Commission
5.Public Servants on duty
6.Child in arms accompanying an elector
7.A person accompanying a blind or an infirm voter
8.Identifying officers
2. Admission into the Polling Station

1.Will be present in the voter assistance booth.
2.Issues official voters slip from ECI.
3.Voters slip contains photo and EPIC details of the voter
4.Voters slip itself is a valid identification document.
6.You can seek his assistance to identify the
voter when his identity is challenged.
Your Booth level officer.

Cannot enter the polling station
without your permission.
Helps to maintain Law and order.
Helps to enforce election law.
Your POLICEOFFICER.

Normally he will be the Village officer
in the locality.
Responsible for providing the
basic infrastructure.
Responsible for providing the
Election materials
Helps you/supports you/guides you.
Your SECTORALOFFICER.

YOUR
CHALLENGES
…………………?
ENFORCEMENT
OF ELECTION
LAW.

Prohibition of canvassing in or near PS
Canvassing of Votes-100M
Soliciting the vote of any elector
Persuading any elector not to vote for
any particular candidate
Enforcement of Election Law

c. Prohibition of canvassing in or near PS
Persuading any elector not to vote at
the election
Exhibiting any notice or sign relating to
the election
--are punishable under section
130 of the RPAct.
3. Enforcement of Election Law

d. Other offences
Disorderly conduct in or near PS (section 131)
Misconduct at the PS (section 132)
Failure to observe procedure for voting (section 132 A)
Illegal hiring or procuring of conveyance (section 133)
Breaches of Election duty (section 134)
Going armed to or near PS (section 134 B)
Booth capturing (section 135 A)
3. Enforcement of Election Law

d. Other offences
Smoking to be prohibited inside the PS
Polling agents are not permitted to bring mobile phones
inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of
candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under the Indian Penal Code

YOUR
CHALLENGES
…………………?
2.CHALLENGED
VOTES.

Challenged Votes- Vote or jail..?
Challenge
Fee Rs 2.
Summary
enquiry
Burden of
Proof
Vested upon the
challenger.
Return/forfeiture
of
challenge fee.

TEST VOTE
ANOTHER CHANCE TO VOTER
IF HE GIVE DICLERATION
THAT SLIP WAS NOT GIVEN
IN ACCORDANCE TO HIS
VOTE ON VVPAT

YOUR
CHALLENGES
…………………?
3.UNDER AGED
VOTERS.

a. Declaration of Elector about his age
Obtain
declaration
as in annexure X
Inform the
penal provision in
section 31 of the R.P.Act
Imprisonment for one year or fine or both
2. DUTIES AND FUNCTIONS OF POs

YOUR
CHALLENGES
…………………?
4.COMPANIONS
.

Voting with the help of companions.
Obtain declaration.
Above 18 years.
Should not assist multiple voters.
PAor PO cannot act
as companion.
Imprisonment for one year or fine or both
BLIND OR INFIRM

YOUR
CHALLENGES
…………………?
5. TENDERED
VOTES.

Not allowed
to vote in the
EVM.
Issue
Ballot paper.
Vote already done by
A BOGUSVOTER
Entries
made
in the
Voters
register
Keep Polled
Ballots
in a
special cover.
Tendered Vote.

YOUR
CHALLENGES
…………………?
6. CSV-PROXY
VOTERS

VOTING
BY
PROXY
(CSV)
Must be a resident of the constituency concerned
Should have at least 18 years of age
Shall not be disqualified for regn. as an elector
Indelible ink – on the middle finger
The letters ―PV‖should be suffixed in 17A

YOUR
CHALLENGES
…………………?
7. VOTERS
HESITATED TO
VOTE.

4. ELECTORTISONDSECOIFDPEONsOT TO VOTE.

Electors deciding not to vote
Never change the Sl.No in 17 A
Shall not
Compell to cast
his vote
Inscribe
“Refused to Vote”
in remarks
column of register
of voters (17A)
Signature
Or thumb
impression
of the elector
against the
entry

YOUR
CHALLENGES
…………………?
8. VOTERS
VIOLATED THE
VOTING
PROCEDURE..

4. REFUSAL TO OBSERVE VOTING
PROCEDURE.

Refusal to observe voting procedure
Withdraw
and cancel
voters slip
Inscribe the fact
in Register
of Voters
Put signature
below the
entry in the
remarks column
Never change the Sl.No in 17 A

A VOTERVIOLATING THE VOTINGPROCEDUREORSECREC
OF VOTING SHALL NOTBE ALLOWEDTOVOTE.
Violation of maintenance of secrecy is
punishable with imprisonment which may
extend to three months or fine or with both
as per section128 of the
Representation of People Act , 1951.

YOUR
CHALLENGES
…………………?
9.VOTERS
COME WITH
EDC..

YOUR
CHALLENGES
…………………?
10. EVM –BU
complaint-Entry
of the PO in the
compartment.

YOUR
CHALLENGES
…………………?
10. EVM –BU
complaint-Entry
of the PO in the
compartment
6 PM- CLOSING HOUR

Announce
the fact a
few minutes
before the
hour
appointed
CLOSING HOUR-6 PM
Permit
Electors
present
at the
PS at the
hour
appointed-
Distribute
slip
with
signature
in full.

Press ―close‖
button of CU
Show the
―total‖
in the CU and
record in 17 C
CLOSING OF EVM

Supply
attested
copies
of 17 C to
Polling
Agents
Closing of
Voters
Register
(17 A)
Red Line.
CLOSING OF EVM

DECLARATION
AT THE END
OF THE POLL
V. END OF THE POLL

V. END OF THE POLL
Place the
Control Unit
and Balloting
Unit in their
carrying
cases, close
and
seal with the
Address tag

DECLARATION
AFTER SEALING
THE EVM
V. END OF THE POLL

5 special covers not to be sealed.
1. Cover
containing
17 C(duplicate)
2. Cover
containing
Declaration
of PO
3. Cover
containing
PO’s Diary
(duplicate)
4.Cover containing visit sheet and 16 point report.
5.Acquittance.

SEALING OF ELECTION PAPERS
Packet No. I
Statutory Covers GREEN
Packet No.II
Non-Statutory Covers Yellow
Packet No.III
Packet No.IV.

If any cover mentioned above is nil, a NIL cover should be placed.
Covers to be sealed.
PACKET No. I
(Should be super scribed as “Statutory Covers”)
1. Sealed Cover containing marked copy of
electoral roll and List of CSVs
2. Sealed cover containing the Register of Voters (17 A)
3. Sealed Cover containing voters slips
4. Sealed Cover containing unused tendered ballot papers
5. Sealed Cover containing used tendered ballot papers
and the list in Form No.17 B

Covers need not be sealed except one.
PACKET No.II
(Should be superscribed as “Non-Statutory Covers”)
1. Copies of Electoral Roll other than marked copy
2. Appointment letters of Polling Agents in Form 10.
3. List of blind and infirm electors in Form 14 A and the
declaration of the companion.
4. Declaration obtained from electors as to their age
and list of such electors (Annexure XI)
5. Receipt book and cash, if any, in respect of
Challenged votes

PACKET No.II
(Should be super scribed as “Non-Statutory Covers”)
. Unused and damaged paper seals
7. Unused voters slips
8. Unused and damaged strip seal
9. Unused and damaged special tags
10. List of challenged votes in Form 14 (Sealed Cover)

1. Hand book for PO
2. Manual of EVM
3. Indelible ink set without leakage
4. Self inking pad
5. Metal seal of the PO
6. Arrow cross mark
7. Cup of setting indelible ink.
PACKET No.III

All other items such as
Voting compartment,
Waste paper basket,
Polythene bag, etc…..
PREPARATION OF ELECTION PAPERS
PACKET No.IV

Give Your People a
Reason To Remember
Your Name

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