Election 1st rehearsal class 2019

WELCOME TO
The Festival of
Democracy
GENERAL ELECTION 2019

ARTICLE 324 OF THE CONSTITUTION
SUPERINTENDENCE, DIRECTION & CONTROL
REPRESENTATION OF PEOPLE ACT 1951
S.28A– On deputation to Election Commission
ELECTION COMMISSION OF INDIA

I. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURE
II. ON THE DAY PREVIOUS TO POLL
III. BEFORE COMMENCEMENT OF POLL
IV. DURING THE POLL
V. END OF THE POLL
DUTIES AND FUNCTIONS OF POLLING OFFICERS

Attend
all rehearsal
and
Training
Classes
Modus
operandi
of
EVMClarification
of
doubts
I. ACQUAINT THOROUGH KNOWLEDGE

1. Arrival at the Distribution Centre
2. Identification of polling station
3. Familiarizing the Polling Team
4. Itinerary to and from the PS
5. Collection of Polling Materials.

Electronic Voting Machine(EVM) & Voter
Verifiable Paper Audit Trail (VVPAT)

Marked copy of Electoral roll
Register of Voters (17 A)
Voters Slip
Tendered Ballot paper
MOST IMPORTANT POLLING MATERIALS
To be returned in Packet No. 1

Copies of Elector Rolls
Paper Seals
Special Tags
Strip Seals
Address Tag

Indelible Ink
Cup Holder for Indelible Ink
Metal Seal of PRO
Self inking pad
Arrow Cross Mark

Copy of the List of Contesting Candidates
Specimen
Signatures of
Candidates /
Election Agent
Sample of EVM Balloting Unit
Book containing Forms – 23 items
Braille Ballot Label

Envelop made of Thick Black Paper
Plastic Box for
Sealing
Black Paper
Envelope
Forms for declaration u/r 49 MA
Pink Paper for Sealing Plastic Box
Additional Items of Polling Materials
Rubber stamp with ‘Mock Poll Slip’

A detailed list of
polling materials
incorporated in
Annexure 19
of Presiding Officers
Hand Book.

6. ARRANGEMENT OF POLLING STATION
a. Set up of PS (Slogans / Photo etc
should be covered or removed)
b. Set up of Voting Compartment
c. Display of Notices.

I. ACQUAINT THROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURES
IV. DURING THE POLL
V. END OF THE POLL

1. Assignment of Duties to Polling Officers
2. Appointment of Election Agents
3. Preparation of EVM
4. Mock Poll
5. Sealing of EVM

1st POLLING OFFICER
2nd POLLING OFFICER
3rd POLLING OFFICER

1ST POLLING OFFICER
In charge
of
marked copy
Verification
of identity
of Electors
Read out
serial No
and entry of the
elector in the
electoral roll

2nd POLLING OFFICER
Issuance
of
Voters
slip
In charge of
Register
of
Voters
In charge
of
indelible ink
Obtain
Signature or
Thumb
Impression
of each
elector

In charge
of
Control
Unit
Ensuring
indelible
ink mark
These duties can be performed by the presiding Officer,
where the number of Electors is small.
3rd POLLING OFFICER
Activating
the
Balloting
Unit

Appointment letter in Form No.10
Appointment by candidate or his election agent
Revocation by candidate or his election agent
Compare specimen signature in case of any doubt
Pass for polling agents
2.Appointment of Election Agents

Seating of polling agents
1. Candidates recognized by the National Parties
2. Candidates recognized by the State Parties
3. Candidates recognized by State Parties of other
States who have been permitted to use their
reserved symbols in the constituency.
4. Candidates of registered unrecognized parties
5. Independent candidates
2.Appointment of Election Agents

3. Preparation of EVM
Press the latch Pull out the cover

26
Mock Poll Important points
Set the printer switch of VVPAT to
Working mode before power on CU
(Vertical position)

27
Switch on CU only after the cables connected
properly as per color code and set the
VVPAT switch to Working mode …
The VVPAT unit has no separate on/off switch
Do not plug or unplug any cable while VVPAT is ON
Mock Poll Important points

4. MOCK POLL
Set to
zero (0)
by clearing
the machine
Press “Ballot” button.
Busy lamp in the
display section will glow
RED Simultaneously,
the ready lamp in the
balloting unit will also
start glowing GREEN

Red lamp
Ready lamp
Candidate’s Name
Number
5
Voter sees printed ballot slip with number,
name & symbol of the candidate chosen
Ask
any polling agent
to press any of the
candidate’s button
on the balloting
unit

Repeat
the process with
the remaining
agents
Press
“Total” button
for tallying the
total votes
polled
At the end of
mock poll,
press “CLOSE”
button
MOCK POLL
“Minimum 50 Votes”

Next press
“Result”
button
Then
the display
panel
will show
the result
Cross Check with
“VVPAT Slips”
and show
the agents
MOCK POLL

Next press
“Clear” button
and show
the count zero (0)
to the agents
Certificate
of
Mock poll
MOCK POLL

Mock Poll Certificate
This is certified that I, ……………… Presiding Officer at the Polling Station No……….of ………………..
Assembly Constituency (or the ………………… Assembly segment under …………………… Parliamentary
Constituency) conducted the mock poll at ……….. AM today, the poll day i.e. ……………… (date),
following scrupulously all the instructions issued by the Election Commission of India, using –CU
of Serial No. (as printed on back-side of the CU)…………………… BU of Serial No. (as printed on
back-side of the BU)……………… VVPAT Unit of Serial Number (if used) …………………………
1. A total of ……… votes were cast for each candidate and also for NOTA.
2. It was verified that the LED light was getting lit up against the correct candidate/NOTA
button, when the button was pressed and beep sound was properly heard.
3. The candidate-wise detail of votes polled during mock-poll and result displayed, is as under:
S
L.
No.
Name of
the Candidate
Number
of votes cast
during mock
poll
Number
of votes
displayed in
CU on
checking the
result
Number of
Printed Paper
Slips, as per
counting on
checking mock
poll result (if
VVPAT used)
Votes Cast
and Result
displayed &
Printed Paper Slip
count (if VVPAT
used) Tallied with
each other
(YES/NO)
NOTA

4.I have cleared the memory of the EVM and also removed the printed paper slips of VVPAT
after the mock poll and verified that the memory has been cleared, by pressing the Total
button and seeing the Total is shown as ‘0’.
5. At the time of mock poll the following polling agents representing the candidates whose names
mentioned against the names of such agents were present and I have obtained their signatures.
6. Poll Start Date and Time seen on the display of CU at the time of start of actual
poll……………………………………………….. (To be filled in case of Post-2006 EVMs).
S.No. Name of Polling Agent Name of Party Name of candidate Sign of Polling Agent
1.
2.
3.
4.
5.
or
At the time scheduled for mock poll no polling agent was present/the agent of only one
contesting candidate was present. After waiting for fifteen more minutes, I conducted the
mock poll along with other polling staff at …….….AM.
Signature of Micro-Observer (if posted at the polling station)
Date:
Time: Name & Signature of the Presiding Officer
Polling Station No ………………..
Polling Station Name…………..….

Stamp on the
reverse side
“Mock Poll Slip”
Black Paper
Envelope
SEALING
Pink Paper
Seal on
Plastic Box

Signatures of
Presiding Officer
and Polling Agents
on the paper seal
Verification of
signatures
of agents.
5. SEALING OF EVM

Fixing of
Green
Paper Seal
SEALING OF EVM

Frontside Backside
Signature
of PO and
Candidate
or Agent
Special Tag
Should be
sealed
using
Twine thread
SEALING OF EVM

Election To: (Lok Sabha or Legislative
Assembly)
From: (No. and Name of)
Constituency
Control Unit/ Balloting Unit No.: (ID number)
Serial No. & Name of
Polling Station Where Used ……..…….… …
Date of Poll:………………………………………
Closing and
Sealing of
outer cover of
result section
Attach
address tag
SEALING OF EVM

Strip seal
A B D
Frontside
C
Backside
SEALING OF EVM

BALLOT SLIPS COMPARTMENT
Then Ballot slips compartment has to be sealed as shown below by
Presiding Officer at polling station after mock poll.
Slide to Lock
43
Push the cover
up and close the
compartment
6
4 5
Lock the
compartment

I. ACQUAINT THROUGH KNOWLEDGE
IV. DURING THE POLL
V. END OF THE POLL

1.Commencement of poll
IV. DURING THE POLL
4. Other important functions
2. Admission into the Polling Station
3. Enforcement of Election Law

c. Declaration by the Presiding Officer
b. At the stroke of the hour fixed
a. Warning about secrecy of voting
d. Precautions about indelible ink
e. Maintenance of register of voters in form No.17 A
f. Maintenance of PO’s Diary
g. Maintenance of visitors sheet
h. Entry of voters to PS to be regulated
IV. DURING THE POLL 1.Commencement of poll

Separate
Queues
for
men and
women
Infirm/
Women voters
with babies
in arms
may be given
precedence
h. Entry of voters to PS to be regulated
IV. DURING THE POLL 1.Commencement of poll

1.Commencement of poll
IV. DURING THE POLL

The electors
The Polling Officials
Each candidate, his election agent and one polling
agent of each candidate at a time
Persons authorized by the Election Commission
Public Servants on duty
Child in arms accompanying an elector
A person accompanying a blind or an infirm voter
Identifying officers

Cover of Marked Copy
Register of Voters – Form 17 A
3. Opening of

Writing Voters Slip
137
958

b. Maintenance of secrecy
Violation of maintenance of secrecy is
punishable with imprisonment which may
extend to three months or fine or with both
as per section128 of the
Representation of People Act , 1951.

c. Prohibition of canvassing in or near PS
Canvassing of Votes
Soliciting the vote of any elector
Persuading any elector not to vote for
any particular candidate

c. Prohibition of canvassing in or near PS
Persuading any elector not to vote at
the election
Exhibiting any notice or sign relating to
the election
--are punishable under section
130 of the RP Act.

Smoking to be prohibited inside the PS
Polling agents are not permitted to bring mobile phones
inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of
candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under the Indian Penal Code
d. Other offences

PO’s entry in Voting Compartment during Poll
Voting of blind and infirm voters
Adjournment or stoppage of Poll
Tendered Vote

Challenged Votes
Challenge
fee
Summary
enquiry
Burden of
proof
Return/forfeiture
of
challenge fee.

Refusal to observe voting procedure
Withdraw
and cancel
voters slip
Inscribe the fact
in Register
of Voters
Put signature
below the
entry in the
remarks column
Never change the Sl.No in 17 A

Electors deciding not to vote
Never change the Sl.No in 17 A
Shall not
Compell to cast
his vote
Inscribe
“Refused to Vote”
in remarks
column of register
of voters (17 A)
Signature
Or thumb
impression
of the elector
against the
entry

USE OF NEW EVM / VVPAT
Read out
a further
Declaration
in part II of Annexure VII

Announce
the fact a
few minutes
before the
hour
appointed
CLOSING HOUR
Permit
Electors
present
at the
PS at the
hour
appointed
Distribute
slip
with
signature
in full.

Press “close”
button of CU
Show the
“total”
in the CU and
record in 17 C
CLOSING OF EVM

Supply
attested
copies
of 17 C to
Polling
Agents
Closing of
Voters
Register
(17 A)
CLOSING OF EVM

DECLARATION
AT THE END
OF THE POLL
V. END OF THE POLL

V. END OF THE POLL
Place the
Control Unit
and Balloting
Unit in their
carrying
cases, close
and
seal with the
Address tag

DECLARATION
AFTER SEALING
THE EVM
V. END OF THE POLL

1. Cover containing Form 17 C
2. Cover containing Declaration of PRO
3. Cover containing PRO’s Diary
4. Visit Sheet
Covers with EVM & VVPAT
5. 16 Point Observer’s Report

Packet No. I
Statutory Covers
Packet No.II
Non-Statutory Covers
Packet No.III
Packet No.IV.
SEALING OF ELECTION PAPERS

PACKET No. I
(Should be super scribed as “Statutory Covers”)
1. Sealed Cover containing marked copy of
electoral roll and List of CSVs
2. Sealed cover containing the Register of Voters (17 A)
3. Sealed Cover containing voters slips
4. Sealed Cover containing unused tendered ballot papers
5. Sealed Cover containing used tendered ballot papers
and the list in Form No.17 B
If any cover mentioned above is nil, a NIL cover should be placed.

PACKET No.II
(Should be superscribed as “Non-Statutory Covers”)
1. Copies of Electoral Roll other than marked copy
2. Appointment letters of Polling Agents in Form 10.
3. List of blind and infirm electors in Form 14 A and the
declaration of the companion.
4. Declaration obtained from electors as to their age
and list of such electors (Annexure XI)
5. Receipt book and cash, if any, in respect of
Challenged votes

6. Unused and damaged paper seals
7. Unused voters slips
8. Unused and damaged strip seal
10. List of challenged votes in Form 14 (Sealed Cover)
9. Unused and damaged special tags
PACKET No.II
(Should be super scribed as “Non-Statutory Covers”)

1. Hand book for PO
2. Manual of EVM
3. Indelible ink set without leakage
5. Metal seal of the PO
4. Self inking pad
6. Arrow cross mark
7. Cup of setting indelible ink.
PACKET No.III

All other items such as
Voting compartment,
Waste paper basket,
Polythene bag, etc…..
PACKET No.IV

POINTS TO BE REMEMBERED
Read Hand Book, Manual and instructions
Percentage of polling shall be informed
Ensure free and fair Election
Maintain close relation with the members
of your polling team
Maintain good relation with the polling agents

POINTS TO BE REMEMBERED
Commence the poll at the appointed hour
Formally announce the close of poll after
the last elector has voted
Take personal responsibility to hand over
the EVM and election papers.
Start mock poll at least one hour before the
hour fixed for the commencement of poll

Thank You
P.A.Shanavas Khan
State Level Master Trainer
What’s up : 99 47 95 7654

Election 1st rehearsal class 2019

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