Sadabainama operational guidelines

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Office of the Chief Commissioner of
Land Administration, Telangana, Hyderabad
C I R C U L A R
CCLA’s Ref.No.LR.2/625/2016, Dt. .05.2016
Sub: Sada Bainama – Revenue Department – Guidelines for implementation of
Sada Bainama for Executive Officers – Guidelines Issued – Reg.
Ref: G.O.Ms.No153 (Revenue Assignment -I) Dated 03-06-2016
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Attention of all the District Collectors in Telangana State is invited to the
reference cited.
In the reference cited above, the Government have issued orders for
Regularisation of unregistered sale transactions (Sada Bainama) prior to 02.06.2014
and have exempted from payment of Stamp Duty and Registration fee to an extent of Ac-
5-00gts as a onetime measure to accord an opportunity to small and marginal farmers.
Under the procedure the complete process of filing the application and tracking of the
application, enquiry of the application by the Tahsildar and the generation of the
relevant Notices (form XI &XII) as per the ROR Act shall be enabled online to ensure
that all such transactions are dealt with in an online work flow based system which will
enable transparency and accountability. The Scheme is intended purely as a welfare
scheme initiated by the Government for the benefit of the poorest of the poor farmers
who are unable to get financial benefits provided by the Government besides giving
them an opportunity to have title over their lands thereby updating / purifying of
Records under the Telangana Land Records Management System(TLRMS). The
complete process of regularization of Sada Bainama shall be done through online
process wherein applications shall be filed by the Transferee/ Sada Bainama holder at
the MeeSeva Centre and obtain an acknowledgement containing a number which can be
used as a tracking number.
As the Revenue Department is enabling a complete work flow based system on
the Telangana Land Records Management System (TLRMS) for the first time, each
Tahsildar must get personally acquainted with the procedure of digitally signing the
document & biometrically authenticating the same through Aadhar based Biometric
Authentication.

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a. The Tahsildar shall enrol his Aadhaar No. in the system & authenticate
biometrically.
b. Every proceeding under Sada Bainama regularization shall be digitally signed
and biometrically authenticated.
c. A provision has been enabled for saving all the data entered in the system
and can be retrieved at any time by the Tahsildar for digitally signing and
biometric authentication of the final proceeding (rejection proceedings /
Form-XIII (B).
d. Tahsildar must note that the process of Sada Bainama regularization online is
complete only when a regularization proceeding in Form-XIII (B) is digitally
signed & biometrically authenticated.
In view of the above, the following guidelines are issued to ensure an effective
drive to regularise all unregistered sale transactions:
1. Publicity: The District Administration shall give wide publicity in the Villages
and Mandal headquarters by way of Tom Tom & through Print & Electronic
Media besides asking utilizing the services of IKP Groups, PACs, Village
Sarpanches’ to create maximum awareness so as to avail the benefit under the
scheme.
2. How To Apply:
a. All applicants for regularization of Sada Bainama can be made only at
MEESEVA Centre.
b. The last date of filing the applications is 15.06.2016.
c. The Application Format in Form-X, as per the provisions of the ROR Act shall
be made available by MEESEVA.
d. The applicant shall pay Rs.35/- at the time of submission of the application.
e. Every applicant shall submit the following documents for registering an
application as under:
i. Aadhaar Card copy
ii. Sada Bainama document which shall be scanned and uploaded.
iii. Any other valid document apart from the Sadabainama document
shall be scanned and uploaded.
f. Every applicant shall collect an acknowledgement as a proof of having
submitted an online application at the MEESEVA centre. The reference
number of the acknowledgement shall be the basis for tracking the Sada
Bainama process at the Mandal level.

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g. Applicants are requested to keep a copy of the acknowledgment in safe
custody for ready reference to track the application.
h. Regularization of SadaBainama shall be done duly exempting from payment
of Stamp Duty and Registration Fees.
3. Computerization: A corresponding database link up shall be provided by
TSONLINE Team for transferring the application received at MEESEVA to TLRMS
for a detailed scrutiny and examination using the workflow based regularisation
module by the NIC.
4. Sensitization Process: Collectors/ Joint Collectors must sensitise:
a. All the farmers most of whom are illiterate to avail of this facility by
effectively using the VRA, Community coordinators and self help groups
etc
b. All nodal officers of Mandal’s who shall over see the program.
c. All the Revenue functionaries on the process of verification of all the
applications and subsequent acceptance or rejection along with reasons
for regularising the Sada Bainama process on the Telangana Land Record
Management System (TLRMS).
5. Pre-requisite Conditions:
a. Category of farmers covered under the scheme:
i. Sada Bainama holder should be a small and marginal farmer
having agricultural lands up to 2.5 acres Wet or 5 Acres of Dry.
ii. Sada Bainama should have been executed prior to on or before
02.06.2014.
iii. Sada Bainama holder shall be in possession of the land.
iv. The extent of Sada Bainama holders and other extents put together
shall in no case exceed the extent as per the corresponding basic
revenue record. (Sethwar/khasra /pahani).
v. The purchaser must be small /marginal farmer as on the date of
application.
vi. The regularizations shall be applicable only to the agricultural
lands located in rural areas.
vii. This scheme shall not be applicable for the transfers pertaining to
the lands located in the areas of Urban Local Bodies like HMDA,

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Kakatiya Urban Development Authority, Municipal Corporations,
Municipalities and Nagar Panchayats.
viii. The Tahsildar should see that the date of Sada Bainama
transaction must be prior to 02.06.2014.
6. Process at the Mandal: As the application details are made online through the
MEESEVA Website, the entire verification process is also made online. Each day
the Tahsildar shall get all the applications scrutinised for the correctness of the
buyers, sellers and enter if there are any additional entries to be made as given
as under and then verify the pahani and the ROR-IB along with the encumbrance
certificate from the Registration Server, they shall then proceed to generate the
form XI and XII notices to the concerned through the VRO.
7. Checking Applicant Details:
a. The Tahsildar shall verify the details of the applicant and compare with
details in the Sada Bainama there are likely to be three types of cases:-
i. Single seller enters into a Sada Bainama with a single buyers/
applicant.
ii. Multiple sellers enter into a Sada Bainama with the buyer /
applicant.
iii. Multiple sellers enter into a Sada Bainama with the multiple
buyers.
b. Tahsildars must ensure that details of all buyers / Sellers shall be entered
first in the Telangana Land Records Management System (TLRMS).
c. Verification of the Sada Bainama document and checking up the revenue
records such as
i. Pahani
ii. ROR-IB register and
iii. Encumbrance record for the piece of land.
1. If there is no encumbrance on the land the MRO proceeds to
generate the Form XI and XII
2. If there is an encumbrance on the land then the MRO shall
genuine if the encumbrance is genuine or false. It is false,
then the MRO shall conduct a detailed enquiry and give a
speaking order of its rejection.

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d. Generation of Notices:
i. Form-XI Notice to the applicant to attend before the Tahsildar
along with necessary oral and documentary evidence which shall
be served on the transferor and transferee with proper
acknowledgement will be auto generated.
ii. Form-XII Notice which shall be published in the Gram Panchayat to
the any persons interested in the case shall attend before the
Tahsildar concerned along with necessary oral or documentary
evidence bearing on the claims and objections that he may have.
8. Printing of Documents: All documents such as Sadabainama copy, Mutations
pending, Pahani, ROR-1B and Encumbrance can be printed for detailed field
inspection and should form a part of the file for sadabainama case.
9. Field Inspection: On the notified date as per Form-XI & XII the verification
officers / Team shall go on field verification and inspect on the following
parameters:
a. Inspect the Sada Bainama with the Pahani and 1B registers and the
encumbrance documents.
b. Inspect the land on ground, extent in possession and verify the total land
with the extent in the revenue records.
c. They should also ensure whether the applicant is the actual enjoyer of the
land or not.
d. They shall verify all details with the basic records such as Sethwar/ Khasra
Pahani (1954-55) / Chessala Pahani (1955-58).
e. They should also verify if the applicant/ transferee is recorded in Column 13
of Pahani as on 02.06.2014 and also in physical possession and enjoyment of
the said land, even though the name is not in the 13 column of the pahani but
he is physical possession since long time the Tahsildar should conduct
discreet local enquiry in the village by recording the statement of
neighbouring pattadars and also the village elders if the pattadar is not
available. If not the relationship with the pattadar (the link should be
established).

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10. Uploading Of Inspection Report: A detailed inspection report along with the
questionnaire shall be recorded in the field along with the witness and duly
signed by the VRO and MRI and the same shall be uploaded on the TLRMS.
11. Processing and Final Orders: The Tahsildar shall verify the complete
inspection records, and documents submitted and proceed to issue order after
digitally signing the document and biometrically authenticating the same under
Form-XIII (B) which shall be delivered to the applicant by the MEESEVA centres.
a. The Tahsildar should invariably upload the record of enquiry (VRO/MRI
Surveyor Reports, statements of witness in the document, vendor or his
legal heirs, purchaser or his successors in case of death of purchaser with
Aadhaar No. for proper identification) for generation of 13(B) certificate
with the Digital Signature of the Tahsildar concerned.
b. The Tahsildars must go through the questionnaire which is self-
explanatory (copy enclosed) and ensure that all the relevant columns
should be filled carefully and upload in the website.
c. In cases of rejection the Tahsildar should upload the endorsement to the
applicant with proper reasons. Digitally signed & biometrically
authenticate the rejection proceedings.
d. After all the above steps are complied with, the Tahsildar shall proceed to
digitally signed the Form-XIII (B) and biometrically authenticate the
same.
e. Complete updation of records in ROR-1B and Pahani.
f. The Tahsildar should also send from 13(C) to the SRO for indexing in the
Book 1 register for encumbrance.
g. Encumbrance details to be incorporated in column no. 13 of ROR-1B and
remarks column of Pahani.
h. Where there are objections by the interested parties with valid reasons
and duly furnishing evidence in support of the objection and
encumbrance on the property shall be rejected by the Tahsildar and
intimated to the applicant.

7. i. In all cases the Tahsildar shall either give an acceptance order in form XIII
(B) or a rejection order which shall be generated by the system online and
ensure that the order copy is served on the individual.
j. The status of the application shall also be made available for the general
public to check the status online.
12. Time Line of Activities:
a. Day 1: Applications receipt
b. Day 2: Notice to the applicant and public
c. Day 8: Enquiry and claim
d. Day 9: Furnishing the inspection report and decision
e. Day 10: Submission of report
f. Day 14: Within 4 days completion either acceptance or rejection
13. Process at the Registration Department: For all recommended cases in Form-
XIII- B, form XIII –C shall be generated online by the Tahsildar transferred to the
registration department where the concerned Sub Registrar shall index the entry
to create an Encumbrance.
14. User manuals from NIC: A detailed user manual from NIC regarding usage of
sadabainama regularization module in TLRMS shall be enabled shortly for use by
the Concerned Revenue Team. Also a training programme shall be organized for
the DIOs and other Technical Staff of all Districts.
15. Technical Support: The complete technical support with reference to
processing of applications shall be done by the NIC. All queries relating to the
registration of applications at MeeSeva shall be provided by the Meeseva support
Center (Parishkaram-18004251110).
16. Monitoring reports: NIC and Meeseva shall ensure that relevant monitoring
reports to track the status of applications received, processed, field Enquiries
completed and cases recommended or rejected are put in place for regular
monitoring at all levels.
All District Collectors/ Joint collectors shall ensure that these instructions are
scrupulously followed and take this item of work on Top Priority. Further, it shall be
ensured that the Revenue staff has to be adequately trained and sensitized to
successfully execute the first of its kind work flow based online system using Aadhaar
based biometric authentication in the Department.
Sd/- J. Raymond Peter
CCLA & Spl CS
To
All the District Collectors in the Sate
Copy To
The Principle Secretary to Government, Revenue Department, Secretariat, Hyderabad
The Assistant Secretary (CMRO), O/o CCLA for information

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Questionnaire for enquiry by the Tahsildar for application filed in Form-X U/s 5.A of AP
Rights in Lands and Pattadar Passbooks Act, 1971 read with Rule 22 of Rules1989
S. No. Particulars Reply
PART I – Details of Petition
1. (a) Name of the Applicant (Purchaser) with Surname and
address
(b) If applicant is not the purchaser, relationship with the
purchaser
(c) Aadhaar No
(d) Contact No: Mobile L/L No
2. (i) (a) Name of the Vender/Aliener with Surname, Father’s
Name
and complete address
(b) Aadhaar No.
(c) Contact No: Mobile or L/L No.
(ii)(a) Name of the Vender/Aliener with Surname, Father’s
Name
and complete address
(b) Aadhaar No.
(c)Contact No: Mobile or L/L No.
3. Details of land covered by the Application
(a) Mandal:
(b) Village:
(c) Survey Number/Sub division Number
(d) Classification(Wet/Dry)
(e) Tenure of the land(Patta/Inam)
(f) Total Extent of the Survey Number/Sub division Number
(g) Extent covered by the un registered document
(h) Boundaries of the land covered by the document
1. North
2. South
3. East
4. West
4. Date of Un Registered document
PART II – Verification of Records
5. Name of the person in whose name it is shown in the latest
Pahani and Form-1B
6. If the name recorded in the latest Pahani and Form-1B is
different from the name of aliener shown at column 2(a)
above, relationship of the aliener with the recorded owner or
link with him
7 Whether alienation/transfer took place before the cut off date
i.e., 02.06.2014.
8 Whether alienation/transfer relates to Agricultural lands
located in urban areas covered by Mandal Head Quarters,
District and State Head Quarters, Municipalities, Municipal
Corporations, GHMC, GWMC and urban
Agglomerations/HMDA limits etc
9 Whether alienation/transfer relates to Agricultural land in
rural area
10 Whether the transferee/alienee is a Small/Marginal farmer, on
the date of application.
(Small farmer means person having agricultural lands up
to 2.5 acres Wet or 5 Acres of Dry.)

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S. No. Particulars Reply
(Marginal farmer means person having agricultural lands
up to 1.25 acres of wet/2.5 acres of Dry)
11. Details of land held by the applicant as on 02.06.2014.
(a) Survey Number/Sub division Number
(b) Classification (Wet/Dry)
(c)Tenure of land
(d)Extent
12.
Whether the alienation/transfer contravenes the provisions of
1. The Andhra Pradesh Land Reforms (ceiling on Agriculture
Holdings) Act, 1973
2. The Urban Land (Ceiling and Regulation) Act, 1976
3. The Andhra Pradesh Scheduled Areas Land Transfer
Regulation, 1959
4. The AP Assigned Lands (Prohibition of Transfers) Act,
1977 and covering Lands assigned under of G.O. Ms. No.
1406/58 and thereafter.
5. Surplus land taken over under APLR(COAH) Act 1973 and
assigned to landless poor.
6. The Hindu Religious and Charitable Endowments Act, 1987
7. Waqf Act, 1995
8. Evacuee Property Act, 1950
9. Enemy property Act, 1968
10. Bhoodan and Gramdan Act, 1965
11. If the land is purchased prior to 19.03.1969, whether
permission to sell was obtained under u/s 47 & 48 of
Tenancy Act, 1950?
Applicable/
Not Applicable
12. Whether there is any Government interest in the
proposed land
13. Whether land covered by the un registered document is sold
by a minor owner represented by his guardian?
Yes/No
14. If answer to 12 is yes, whether permission of competent court
obtained and details there of.
N A
15. Whether there is Protected Tenant, and if so Name of the
Protected Tenant
Yes/No
16. Encumbrances if any in respect of the Survey Number/Sub
division Number covered by the un registered document (to be
verified online)
17 Whether the Registration of the land covered by un registered
document is prohibited under Section 22-A of Registration
Act?
No
18 Whether the notice in Form-XI served of properly and date of Yes on ............................

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S. No. Particulars Reply
service thereof.
19. Whether the notice in Form-XII published as required U/R 22
at the following places;
(a) By affixure in chavidi or any other conscious place of the
village.
Yes on ............................
(b) By affixture on Notice Board of G.P.office,PACS & school Yes on ............................
(c) By beat of tom-tom in the village. Yes on ............................
(d) By affixture on Notice Board of Tahsil Office. Yes on ............................
(e) By affixture on Notice Board of MPPO Yes on ............................
PART III-Local Enquiry Details
20. Date of local enquiry in the village
21 Whether the applicant’s (alienee) name is found recorded in
Pahanies from the date of execution of the un registered
document?
Yes/No
22 If not, which of the following methods adopted to prove the
physical possession of the applicant (alienee)
(a) Local enquiry with Village elders, neighbouring
cultivators duly recording their statements with Aadhaar
numbers along with a copy of the Panchanama.
(b) Examining the witnesses to the un-registered document
duly recording their statements with Aadhaar numbers
(c) Any other evidence like
(i) Proof of obtaining crop loan
from Banks
(ii) Proof of obtaining loan from PACS
(iii) Proof of obtaining electricity connection for bore well,
if any, in the land
(iv) Any other proof (to be specified)
23. Whether the land covered by un registered document is
covered by any litigation in Revenue/Civil courts as may be
ascertained during the enquiry?
Yes/No
If so details;
(a) Name of the court:
(b) Case No:
24 Whether the boundaries shown in the application tally on
ground during the spot inspection?
Yes/No
25 Whether there were any objections in response to Notices
issued in Form XI (Notice to alienor to the document) & XII
(General Notice) ? If so ;
Yes/No
(a) Name of person filing objection
(b) Objections in brief
(c) Findings thereon after enquiry

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S. No. Particulars Reply
26 Whether any further objections raised during the local
enquiry? If so ;
(a) Objections in brief
(b) Findings thereon after local enquiry
27 Decision of the Tahsildar
(a) Alienation/Transfer is valid
(b) Alienation/Transfer rejected for the reasons:
(a)
(b)
(c)