Meeting your Compliance objectives with ease and without incurring a high cost

In Partnership with
Enable your business to meet Regulatory
Compliance needs with Modern Cross Platform
Archival and Data Lifecycle Management.
TUE, AUG 22nd @ 12 PM to 1 PM IST
Sunil Uttamchandani
Co-founder and Chief Solution Architect at Mithi
Meeting your Compliance objectives with
ease and without incurring a high cost
Copyright Mithi Software Technologies | 2023
Webinar

Welcome to our Vaultastic Webinar in partnership with Tikona
Some quick reminders
• Please Participate in the polls
• Keep asking questions as we go, via the Questions Panel
• Do rate us and take the surveys during the webinar
• We will be sending you the webinar recording

Mithi + Tikona
Better together
Bringing you World-class SaaS solutions
Tikona has strategically partnered with Mithi to bring world-class cloud-based SaaS
solutions to customers in India.
Tikona’s continued commitment to providing cutting-edge
solutions
This partnership marks a significant step forward in Tikona's commitment to
providing cutting-edge technology solutions to customers.
Reducing Risks and Costs while Empowering you
Solutions for every enterprise - to help them grow and confidently reduce risks and
costs while powering productivity.
Partnering to deliver exceptional value
We are excited about the possibilities this partnership and look forward to delivering
exceptional value to our customers.

Mithi - a history of Pioneering and Award winning Product Ventures
Over a Million+ users served at leading organisations across products
Sunil Uttam
Co-founder,
Principal Solution Architect
Aditi Malaviya
Co-founder, CTO
Ashok Malaviya
Co-founder, Chief Sales
Officer
Tarun Malaviya
Founder,
Chief Executive Officer
1991
FreeForms
One of the first
Free Form
Geometric
Modeller in the
World. Licensed IP
to German CAD
company
Code Library Windows Apps
BestSelling &
Award winning
Indian language
Word- processing;
Built in
Collaboration with
CDAC. Keyboard
(invention of the
phonetic &
onscreen keyboard
for Indian
languages)
LEAP
1995 2000 2005 2016 2017-
Web Apps Enterprise
Software
Cloud Based
SaaS
Mailjol Connect-XF SkyConnect 2.0
Vaultastic
LegacyFlo
Ideolve
ClrStream
SkyConnect
First Indian
Language Free
Web Mail &
WebApps. Young
Achievers Award.
Award winning
implementation for
ITC
e-choupal
Exchange &
LotusNotes
alternative on OSS.
Serving Mission
Critical needs of
leading enterprise
customers
Start of the Data
Management
Platform. AWS
Rising Star.
Qualification on
AWS FTR
program & ISVA
program
Start of the cloud
transformation and
acceleration of the
pace of Product
innovation
9 Products 1 Million+ users 5 Generations of Technology 200+ Man Years of Engineering Experience

Committed to customer success. Driven by an inspiring workplace culture

Trusted by Leading Enterprises for their mission-critical business
email communications for over 15+ years

Agenda
Why Regulations?
Objectives behind these regulatory requirements
What is required?
Compliance with regulations by RBI, SEBI, or IRDAI
What are people doing at the moment?
The quick fixes
Why is this not good enough?
Lacking Agility, High Maintenance
What’s the alternative?
Modern on-demand services for lifecycle management
How does it work?
Easy to start - Easy to scale
Where should you start?
Start Anywhere, Add workloads as required
Meeting your Compliance
objectives with ease and
without high costs

Why? What are the objectives of these
compliance guidelines? Why should
you care?

To protect your Customers’ and Investors’ interests, SEBI, RBI, and
IRDAI want you…
To provide Reliable, Always-on, and Secure services to your customers and keep all static
and transactional data safe and secure for an extended period in an easily discoverable
form and all within the country’s boundaries. The setup should support easy supervision,
grievance redressal, and audits.
And they will hold you accountable for Complying with their Regulations using Audits,
Reporting, and Penalties as the main tools.
Copyright © 2020 Mithi Software Technologies Pvt Ltd. All rights reserved.

Poll
What are your top Challenges
while protecting and
managing ever-growing
Data?
(Select all that apply)
04
Difficulty in searching and recovering data
during incidents and audits.
02 A high effort to protect data securely and durably
to ward off security threats and data loss situations.
03 Difficulty controlling access to data and
maintaining a tamper-proof, immutable state of
data.
01
The growing cost and effort of storing and
managing the increasing volume of data.

• Increasing security threats via viruses, ransomware,
DDOS attacks, phishing, etc.
• Disruption in business continuity due to data loss or
breach.
• Difficulty in meeting regulatory compliance.
Growing Risks
• Increasing data storage and management costs
• Increasing software subscription costs.
• High cost of maintenance, management, &
monitoring.
• Unexpected cost of downtime, upgrades, &
security attacks.
Rising Costs
Productivity Loss
Time
Quantity
Growing Risks
Rising Costs
• Poor data accessibility and visibility
• Poor discoverability
• Lack of automation for data operations.
• Poor Information and data asset utilisation
Productivity Loss
Unsecured and Poorly managed data = Growing risks, costs,
and productivity loss

Productivity Loss
40% Users
Experience Data Loss on SaaS Apps; InfoSecurity
9.3 hours / week
Avg. time spent by employees every week
searching and gathering information McKinsey
Growing Risks
$2Tn / year
CyberCrime driven Financial Fraud WEF
$300Bn+ / year
Annual litigation spending by
Businesses worldwide is growing at
7.8% pa ET
Rising Costs
90% Businesses
Would want to manage unstructured
data better Forbes
$3.92 million
Is the average cost of a data breach
A huge problem at a global scale

And a big enough problem closer to home
In August 2018, a Small Bank
was faced with a cyber attack,
resulting in nearly Rs 100
crore being siphoned off.
-Economic Times
During 2008-17, banks in
India faced 1,30,000 reported
cyber fraud cases involving
an estimated Rs 700 crore.
-Economic Times
The financial services industry
topped the 26 industries that
cyber criminals most targeted.
-Deloitte

What is required of you to deliver on
their expectations?

PROTECT: Securely and durably preserve archived data in a separate tamper-proof
location, adhering to Data Residency, Encryption, and Disaster recovery guidelines.
ARCHIVE: Long-term retention of Records, Information Assets, Business
Communications, Transactional Notifications.
SUPERVISE: Enable tools to enable compliance officers to Supervise, Oversee and
regularly Report on observations.
What do your Regulatory Guidelines suggest from a data
perspective?
MANAGE: Ensure Data is managed through its complete Life Cycle.
ACCESS: Enable on-demand, Anytime, Anywhere Data Access with controls and
sharing rights.

Business
Continuity
Security &
Privacy
Supervision
Is your compliance approach coping well with all these
requirements and challenges?
• Data Accessibility and Availability
• Data LifeCycle Management
• Disaster Recovery Mechanism
• Record Keeping & Reports
• Compliance Supervision and Oversight
• Anytime, Anywhere Data Accessibility
• Data Protection & Access Control
• Information Asset Protection
• Compliance with Legal requirements on Data
Protection and Privacy
Fixing
Accountability
Quick Response
• Quick turnaround on data access requests
• Connectivity and Continuous Communication
• Redressal of Grievances
• Audit Trail
• Reporting
• On-Demand Audit

Poll
Which of these areas is your
strength from a compliance
posture perspective?
01 Ensuring Business Continuity
03 Enabling Easy supervision and Reporting
04 Fixing Accountability
05 Responding Quickly to Data requests and Audits
02 Ensuring Data Security and Privacy

But why are compliance regulations
growing in scope and sophistication?

Private and Confidential | 2022
Workplace and
Organizational
Change
New Security &
Privacy
Concerns
Changes in
Technology and
Digitisation needs
Accelerating Pace of Change is
Creating New Risks and
Complexities
Thus, compliance guidelines are continuously
reviewed and upgraded to -
1. Mitigate new Security & Privacy Related Risks
2. Establish Better Data Governance and Management
3. Enable Effective and Efficient Oversight

Poll
Which of these is most
disruptive to your
organization?
(Select the most important one)
01 Dealing with Workplace/Organization changes
03 Changing Technology
04 Increasing Security and Privacy threats
05 Evolving compliance regulations
02 Increasing Digitization

So, what are organizations mostly
doing at the moment?

Not much aware or not caring much for compliance.
Fully Home Grown Infrastructure and Compliance mechanisms.
Define Internal guidelines and policies for Data Usage and
Protection.
Retaining data long-term on storage and backup devices or cloud-
stores.
Assuming that adopting cloud-based M365 or Google Workspace,
with large storage space, is sufficient.
Partially complying using low-hanging, easy security features on the
applications.

Poll
What are your current
methods to manage data?
04
I have defined access control policies and
guidelines for my employees to follow.
02 I have secured and controlled the access using the
native capabilities of my business operations s/w.
03 I retain data on devices, end points and cloud
storage to help comply with retention norms.
01
I use M365, Google Workspace on the cloud with
large storage space, so I am mostly covered.

Not much aware or not caring much for compliance. Regulator doesn’t care. Can crack the whip anytime
Fully Home Grown Infrastructure and Compliance mechanisms. Commendable but High TCO & High Maintenance
Define Internal guidelines and policies for Data Usage and
Protection.
Hard to Monitor and Fix Accountability
Retaining data long-term on storage and backup devices or cloud-
stores.
Lacks Discoverability and Agility
Assuming that adopting cloud-based M365 or Google Workspace,
with large storage space, is sufficient.
High productivity but insufficient to meet regulatory
requirements.
Partially complying using low-hanging, easy security features on the
applications.
A start, but not comprehensive, leading to frequent
compliance violations

Is there an alternative, better way?

27
The simple 3-step method
2
Cross-Platform
Data Aggregation
3
Modernization
1
Centralized
Archiving

Makes it easy to
protect data
Makes Data
Governance easy
Makes Discovery easier
Improves Availability
Makes it easier to
manage data lifecycle
A centralised information and data archival
= Lower risks and costs
1. Reduce cost of support &
maintenance up to 45%
2. Reduce administrative
costs by 60%+
3. Reduces Legal risks by
62%

295
Cross Platform
Data Aggregation
1. To archive data around critical
business processes to ensure
business continuity
2. To archive legacy data for record
keeping and reference
3. To collect activity related notifications
to build a map of audit trails

Applying only security
measures
Building dashboards to
monitor information
systems
Using in-built archival
systems
Creating Data Lakes
Modernising
Compliance
Management
Low Cost & Easy Start, but
lacks adequate protection.
Poor traceability and lack of
elasticity.
Lacking Disaster Recovery
and Data Lifecycle
Management
High Cost. Limited Visibility.
In-place instead of separate.
Low Discoverability and
Agility
Gain Greater Resilience
+ Visibility + Traceability
+ Agility + Control…over
other methods of
managing compliance
Modernize to Elevate your compliance management
Gain - security, durability, visibility, availability, agility

⁃ Against Data Loss & Data Compromise.
⁃ Against Data Unavailability
⁃ Against Regulatory Compliance Defaults
⁃ Against Data Fragmentation
⁃ Against Loss of Visibility and Control
⁃ Against Storage Cost Escalation
⁃ Against Platform Obsolescence
Assurance…
Introducing…

Modernize data management with Vaultastic
On-demand, elastic and agile data protection and management at highly optimized costs
Zero Maintenance
On-Demand Services
Agile Data
Management
Automated
Storage
Management
Complete Data
Portability
Multi Dimensional
Cost Optimisation
Granular Extraction
Conditional
Archival and
Retention
Deep E-Discovery
WorkFlow
Automation
Role Based Access

How it works
Easy Start - Easy Scale/Complete Adaptability - Quick and Big benefits

Provisioning Vaults

Dashboard for monitoring the Live Archival activity

Active Store - E-Discovery

Sharing Select Data for Collaboration

Moving Data from Active Store to Open Store

Adding Documents and Files to the Archival Store

Configuring Archival of SaaS data to the Archival
Store

But wouldn’t modernization be costly?

On-demand platform for No-Risk on-boarding
with high cost optimisation
Start
Anywhere
Start at Any
Size
Use for Any
length of
time
On-demand
Services
Start for
Free
Complete
Portability
Pay per
use
Start anywhere with
any data management
service.
Start at any size
and Grow the
Volume or Feature
Usage
Pay per use - pay only
for what you use with
totally transparent
billing system.
Complete data
portability - for
freedom from Lock-in
fears
Use the services for
any length of time.
Get started for Free
with a 30 day free trial
account
On-demand use and
billing of intermittently
used services

Where should you start?
Start with the most pressing compliance, legal readiness, operational needs
43
Migrate legacy data to
cloud store
Improve Security,
accessibility and
discoverability
Create the appropriate
Vaults and configure
the source for these
Ensure the archival and data
collection will enable
essential compliance
activities like supervision,
reporting, fixing
accountability, availability,
and recovery of critical data.
Set automated
movement of older data
to deeper stores.
Add more data sources
to archive for.
Expand the scope of data
collection and archival to
improve the compliance
coverage.
Automate the Data Lifecycle
management.
Ensure readiness for
Disaster recovery and
change management
Start by Identifying
the Critical Data to
Monitor and Archive
Build a map of Critical
data to Protect, archive
or keep a watch on.
Email data should figure
high on priority since it
carries 60% of the
critical data and is a
carrier of notifications
and alerts.
Define Supervisory
Roles and access
rights. Build a catalog
of queries for
monitoring and report
generation.
Maintain oversight, turn
around rapidly on any data
requests for compliance
audits, recovery or issue
resolution

44
Audit Readiness for Mid Sized
Regional Bank
Reduced cost for long-term data
retention to meet compliance needs for
a Financial Services firm
Control
Data LifeCyle
Management
Improved Accessibility and Data
Security for an Urban Bank
Traceability
Visibility
Centralized
Data
Repository
Availability
Legal readiness and faster data request
response for Mid Sized Health Insurance
Agility
E-Discovery
LIVE CASE STUDIES – High-impact benefits across compliance
demands
From faster response to audits to improved supervision to legal readiness

Gain Operational
Efficiency
Reduce Risks,
Complexity and Costs
Build Intelligence
Data Availability;
Data Durability;
Data LifeCycle Management
Faster Data Discovery, Access and Activation
Supervisory View and Access
Dashboard
Reports
APIs
More than just Risk Mitigation
from risk mitigation to continuous improvements
Data management needs hierarchy

4.9 Star Rating
4.5 Star Rating
Compliance with Industry Regulations (FDA)
on Security. Flexible, Pay-Per-Use(PPU)
plans
- VP Group CIO in the Healthcare Industry
Good Product with Easy interface
- EVP & CTO in the Finance Industry
Very promising and visionary futuristic product
- GM in the Healthcare Industry
Overall cost reduction. Deep searches possible
for easy and fast recovery of data. Strong
security framework
- AVP in the Finance Industry
Customer in 18+ countries
46
60%+ saving on Data
Protection and Management
Costs
Upto 90% reduction in turn-
around times on data requests
over other methods
Upto 2.5X ROI by way of cutting
unexpected costs, security risks
and compliance violations. Cut
down time and productivity
losses (Agility)
30% Lower TCO over on-
premise set-up, with Near Zero
Maintenance & management

47
Market Positioning v/s Other alternatives
Dimension Others Vaultastic
Storage Per Vault, Limited Cumulative, Elastic
Cost
Per user, paid upfront
irrespective of usage
Pay per Use Optimizes 27-45% cost
per year
Cost
Optimization
None
Optimize up to 60% of costs along
21 dimensions, including
Deduplication, Storage Tiering,
Automation, etc.
Search flexibility
Within Vaults for some
solutions. Global for some.
Global hierarchical search across
vaults.
Compliance
Needs Verification
especially Data Residency
Adheres to BFSI regulatory
guidelines, including Data
Residency within India

Trusted by Leading enterprises for their critical business communication &
information management needs

Cover more ground on the compliance
Vaultastic works with several companion products to enhance your compliance posture
Ensure
Compliance on
Customer
Notifications -
ClrStream
outbound
Automate your
ETL/Data
Operations for
Cost Effective
Data LifeCycle
Management -
Legacyflo
Incident
Reporting and
Escalation
management
platform -
Ideolve
Secure and
Compliant Email
System for the
DSA and Field
Staff. -
Skyconnect

• Set-up a free demo call
• Try Vaultastic for Free
• Talk to us for your special needs
Get started today…

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