Meeting effectiveness
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Using the acronym TIME (because ineffective meetings waste time), this easy-to-follow guide takes the learner through steps to ensure effective meetings. T= Topic, I = Identify (attendees and time limit), M = Manage (distractions and stay on topic) and E = Encourage (participation and next steps).
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The document discusses lessons learned from facilitating successful virtual workshops. It provides tips for planning virtual workshops, such as preparing an agenda with assigned tasks, designing interactive activities, and having clear roles for coordinators. It also recommends setting expectations for participants, maintaining an outside-in perspective by involving customers and experts, facilitating like being in a physical room, and using technology tools to capture perspectives. An example agenda is provided that incorporated pre-reading, breakout groups, customer interviews, expert presentations, reflection, and implications discussions. The overall message is that with proper planning, virtual workshops can be an effective alternative to in-person sessions.
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Meeting effectiveness
- 1. Meeting Effectiveness HOW TO RUN EFFECTIVE MEETINGS Amy Casebolt
- 2. AGENDA Ineffective Meetings Waste Time Effective Meetings: TIME Reflection Questions Additional Resources
- 3. By the end of this module, you will be able to: Identify and describe a 4-letter acronym for conducting effective meetings List 2 possible ways to plan according to attendance (participants and time limit) Create a quality agenda template In a role play, demonstrate effectively pivoting a meeting back to topic
- 4. THE PROBLEM: INEFFECTIVE MEETINGS WASTE TIME Here is a humorous video that rings true about many meetings. You can find the video here or on the next slide: https://www.youtube.com/watch?v=F6Qo8IDsVNg
- 5. INEFFECTIVE MEETINGS WASTE TIME
- 6. INEFFECTIVE MEETINGS WASTE TIME
- 7. DISTRACTIONS
- 8. REFLECTION
- 9. TIME
- 10. T = TOPIC
- 11. AGENDAS ARE A TOOL TO SET THE MEETING TOPIC
- 12. ACTIVITY
- 13. I = IDENTIFY
- 14. M = MANAGE
- 15. E = ENCOURAGE NEXT STEPS
- 16. QUIZ As review, turn to your workbook to take a short quiz.
- 17. REFLECTION
- 18. ADDITIONAL RESOURCES TED Talk by Jason Fried: Why Work Doesn’t Happen at Work https://www.youtube.com/watch?v=5XD2kNopsUs Harvard Business Review: The Condensed Guide to Running Meetings https://hbr.org/2015/07/the-condensed-guide-to-running-meetings Harvard Business Review: How to Design an Agenda for an Effective Meeting https://hbr.org/2015/03/how-to-design-an-agenda-for-an-effective-meeting Agenda Template – page 5 of your workbook Meeting Minutes Template – page 7 of your workbook
Editor's Notes
- Source: Rubinstein, J., Meyer, D., & Evans, J. (2001). Executive control of cognitive processes in task switching. Journal of Experimental Psychology: Human Perception and Performance, 27, 763-797.