This presentation summarizes an engagement with a blood donation organization to improve the donor experience. It outlines that 14 engagements were conducted this semester involving 72 students and over 4,600 hours. Recommendations are provided to improve the pre-donation, during donation, and post-donation experiences based on research and benchmarking other organizations. These include improving donor education, implementing appointment and queueing systems, adding entertainment and WiFi, and creating a donor loyalty program. The recommendations could increase donor recruitment and retention by 8-15% with a 7% budget increase.
Here at Charity Dynamics Sue Dalos, Principal Consultant, Jett Winders, VP of Strategic Services, and Aleena Antonino, Support Manager, are experts in participant support. They came together for this webinar to share their insights and recommendations for nonprofits about participant and donor support.
What you'll learn:
-Why great customer service is necessary for nonprofit organizations
-How customer support can make lasting impressions with your participants
-What the best practices are for improving customer service experience
SPEAKERS: Heather McLean, hjc, Brian Walsh, Oracle
Is your nonprofit struggling to get your donor to make a second gift? Has your nonprofit thought about integrating a multi-channel presence to reach your donors? You can’t ignore it: a one-channel touch point just isn’t cutting it anymore and donor communication preferences are becoming more complex and demanding. This exciting session will explore a new and innovative way of thinking when it comes to attracting, motivating, and retaining your donor base through different touchpoints. Using best practices and up-to-date case studies that introduce the new Oracle methodology, Heather McLean, Senior Fundraising Advisor of hjc, and Brian Walsh, CX Architect North American Applications of Oracle, will show you how your organization can tap into your donor base and build deeper relationships through a multi-channel presence.
Donor Retention Education with Wayne Robbins - BloomerangBloomerang
https://bloomerang.co/retention
This session explores the Fundraising Effectiveness Project report commissioned by AFP and the Urban Institute. The dismal news in this report can and should be an eye opener for every nonprofit engaged in fundraising.
We will focus on the root causes of poor retention rates, and offer tips for improvement based on the principles of Dr. Adrian Sargeant and Tom Ahern: two world-renowned authorities on building donor loyalty. Sargeant and Ahern’s principles are based upon years of research conducted in the sector and can be used by any organization, whether you are a one-person shop or a large department. We will show examples of their principles in action. The results can be astounding when put into daily use!
Learning Outcomes:
- Be familiar with current research on donor retention and how an increase or decrease can impact your bottom line
- Understand how to calculate your donor retention rate
- Learn new donor communications techniques in order to improve donor loyalty and retention
Here at Charity Dynamics Sue Dalos, Principal Consultant, Jett Winders, VP of Strategic Services, and Aleena Antonino, Support Manager, are experts in participant support. They came together for this webinar to share their insights and recommendations for nonprofits about participant and donor support.
What you'll learn:
-Why great customer service is necessary for nonprofit organizations
-How customer support can make lasting impressions with your participants
-What the best practices are for improving customer service experience
SPEAKERS: Heather McLean, hjc, Brian Walsh, Oracle
Is your nonprofit struggling to get your donor to make a second gift? Has your nonprofit thought about integrating a multi-channel presence to reach your donors? You can’t ignore it: a one-channel touch point just isn’t cutting it anymore and donor communication preferences are becoming more complex and demanding. This exciting session will explore a new and innovative way of thinking when it comes to attracting, motivating, and retaining your donor base through different touchpoints. Using best practices and up-to-date case studies that introduce the new Oracle methodology, Heather McLean, Senior Fundraising Advisor of hjc, and Brian Walsh, CX Architect North American Applications of Oracle, will show you how your organization can tap into your donor base and build deeper relationships through a multi-channel presence.
Donor Retention Education with Wayne Robbins - BloomerangBloomerang
https://bloomerang.co/retention
This session explores the Fundraising Effectiveness Project report commissioned by AFP and the Urban Institute. The dismal news in this report can and should be an eye opener for every nonprofit engaged in fundraising.
We will focus on the root causes of poor retention rates, and offer tips for improvement based on the principles of Dr. Adrian Sargeant and Tom Ahern: two world-renowned authorities on building donor loyalty. Sargeant and Ahern’s principles are based upon years of research conducted in the sector and can be used by any organization, whether you are a one-person shop or a large department. We will show examples of their principles in action. The results can be astounding when put into daily use!
Learning Outcomes:
- Be familiar with current research on donor retention and how an increase or decrease can impact your bottom line
- Understand how to calculate your donor retention rate
- Learn new donor communications techniques in order to improve donor loyalty and retention
https://bloomerang.co/resources/webinars/
Andrew Olsen, CFRE will distill what makes Mid-level donors and giving unique, and how successful organizations are maximizing giving from Mid-level supporters.
Excerpt from a recent webinar run by seantriner.com
Middle-Value donor stewardship: three easy steps to make your mid-value donors feels like the VIPs they really are
Application of AIDA Model for online lead generationPazhaneraajaa G
This is my MBA project where AIDA funnel model was used to generate and convert the lead for a blood stem cell registry - DATRI. this project comprises of online event, social media marketing and the AIDA model. This project shows how a Non-profit organisation can attract people with creative online events and spread awareness about cancer disease and convert them to a potential donor. This model was implemented and the result was successful lead generation and conversion
In June 2016, the international HQ of a global NGO hired me to help develop a presentation about online fundraising for their board. There was no short term rush, but it foresaw that in a few years it might be at risk if its large institutional funders stopped or reduced their contribution. Online fundraising was seen an an option it needed to explore.
The preferred approach was to experiment with online fundraising models until it had the evidence and expertise to make a better judgement on how viable it was. These slides are the input to that presentation - not the presentation itself!
This was developed based on the input from individuals I contacted and from the ECF (eCampaigning Forum) community. This unbranded version of the slides also removes any reference to the commissioning organisation.
https://bloomerang.co/resources/webinars/
Andrew Olsen, CFRE will distill what makes Mid-level donors and giving unique, and how successful organizations are maximizing giving from Mid-level supporters.
Excerpt from a recent webinar run by seantriner.com
Middle-Value donor stewardship: three easy steps to make your mid-value donors feels like the VIPs they really are
Application of AIDA Model for online lead generationPazhaneraajaa G
This is my MBA project where AIDA funnel model was used to generate and convert the lead for a blood stem cell registry - DATRI. this project comprises of online event, social media marketing and the AIDA model. This project shows how a Non-profit organisation can attract people with creative online events and spread awareness about cancer disease and convert them to a potential donor. This model was implemented and the result was successful lead generation and conversion
In June 2016, the international HQ of a global NGO hired me to help develop a presentation about online fundraising for their board. There was no short term rush, but it foresaw that in a few years it might be at risk if its large institutional funders stopped or reduced their contribution. Online fundraising was seen an an option it needed to explore.
The preferred approach was to experiment with online fundraising models until it had the evidence and expertise to make a better judgement on how viable it was. These slides are the input to that presentation - not the presentation itself!
This was developed based on the input from individuals I contacted and from the ECF (eCampaigning Forum) community. This unbranded version of the slides also removes any reference to the commissioning organisation.
Presented to Project Management Institute, Hampton Roads Chapter, Feb 2011. This case study examines the Donor First program developed by Jann Schultz, examining donor touch-points, defining multiple projects and designing a program to engage and retain more donors while delivering long term value.
This session will provide a basic review of evaluation methodologies for SBHCs. The presenters, both experienced SBHC evaluators, will first provide participants with a brief overview of SBHC evaluation, including the importance of data collection and evaluation and indicators to consider to demonstrate the value of SBHCs. The presenters will then review several data collection methods, including service data collection, school-wide and targeted surveys (for students, clients, school staff and parents), focus groups, and academic data collection, such as classroom instruction time saved logs. Finally, the presenters will share strategies for dissemination, including a preview of a simple Excel template that SBHCs can tailor with their own information and use as a marketing tool. The workshop will be geared toward SBHC representatives who have little or no evaluation experience, but who have a dedication to collecting and disseminating data to highlight their SBHC efforts.
Salesforce Case Management with Canadian Cancer Society, Salesforce.org, and ...Heller Consulting
Case management can be used as a specific term, but in the most basic sense it simply describes a process: information comes into a system, it gets processed in some way, and then something happens as a result. This simple process can be used and extended in a variety of ways to help a nonprofit organization deliver its mission and achieve its goals. From internal help desk tickets and support issues to managing customer requests or even grant applications, case management techniques and processes can streamline interactions between constituents and staff to provide a smooth and trackable experience from beginning to end.
Join us July 26 for this in-depth webinar where we will show how the Canadian Cancer Society in Saskatchewan utilized the case management functionality of Salesforce in their multi-channels engagement center to manage calls, emails, social connections, fundraising coaching and more. We’ll also discuss how they utilized cases in their financial assistance program and to provide an effective and efficient way to manage one of the more complex and time-consuming processes in their program. The Society was able to leverage the power of cases to enable and track service delivery and ensure the goals of the program were being met.
In this webinar, Salesforce.org, the Canadian Cancer Society in Saskatchewan and Heller Consulting show what’s possible with case management in Salesforce. At the end, you’ll walk away with new ideas on how to leverage this functionality for your own organization.
Key Takeaways:
- Live demo of case management in Salesforce
- Learn how the Canadian Cancer Society built one of its cancer support programs by leveraging case management functionality
- Learn how the Society implemented a multi-channel engagement centre with cases as a key solution component
- We’ll share tips and best practices on case management and how you can increase the effectiveness of your programs
You can also receive Supporting a Strategy with Salesforce Cases, a detailed look at how to utilize the power of Salesforce Cases in a variety of ways across an organization.
Peer to Peer Canada Challenge programs-summitRachel Kubicki
ACG was proud to present with the Canadian Diabetes Association and RealBuzz at the first Peer to Peer Forum Canada. Learn more about Endurance programs and how to make them work for your nonprofit! #p2pcanada2015 #acginc #teamwork #endurance
Digital should be a part of every organisation's marketing & fundraising strategy.
As marketers and fundraiser's who are responsible for delivering the budget, we need to be able to influence our executive team and board members when we want to invest in a new fundraising channel.
This presentation gives you 5 case studies and 5 clear steps to help convince your board why digital fundraising is worth the investment.
Major Gift Fundraising for Small Shops (AFP Collier-Lee 2019)Bloomerang
https://bloomerang.co/resources/speaking/
Major gift philanthropy plays a highly significant role in the nonprofit sector worldwide. But what are the indicators small shops should focus on for the long-term health of their major gifts program?
In this session, we will dive into the groundbreaking research on major gift fundraising conducted by Adrian Sargeant PhD – Professor of Fundraising and Director at the Centre for Sustainable Philanthropy Plymouth Business School – and leading fundraising expert Amy Eisenstein, ACFRE.
This research contains survey data collected from hundreds of nonprofits, and illuminates their experience with major gifts. No matter the size of your organization, you will come away with additional insights.
Learning Outcomes:
Discover how your major gift efforts compare with other nonprofits
Learn the critical success factors that lead to major gift success
Uncover 10 key recommendations for how revenue from major gift donors might best be developed
Technology trends are continuously changing and improving the way we work and communicate with each other. Staying on top of these trends is essential in developing new strategies for attracting, engaging, and retaining volunteers. Join the founders of Kindness Connect, Jonathan Burns and Kevan Osmond, as they explore these changes and how you can best utilize new and affordable technology to maintain an effective and engaged volunteer program.
With 17 weeks left until Giving Tuesday, the time to start planning your End of Year campaign is now. Our fundraising and user experience experts discuss tips, trends, and strategies to jump-start your End of Year planning.
Before you can fix a problem, you must first see it. However, the longer you're in the same place, the more difficult it is to see the waste around you.
Taking a 'waste walk' is one way to make the waste visible again. A waste walk is more than just going to the gemba. It is a planned visit to where work is being performed to observe what's happening and to specifically look for waste.
Linda Dodge and Janell Vickers are Lean Six Sigma Black Belts from Catholic Health Partners (CHP). In a webinar hosted by MoreSteam, Linda and Janell shared their experiences utilizing Waste Walks in hospital settings and physician practices to help front line staff open their eyes to find the invisible waste.
These slides will show the following key points will be covered:
The key objectives of a waste walk
Finding your own 'waste eyes' and helping others to find theirs
How to use waste walks to engage employees in problem-solving and operational excellence
A map to conduct your own waste walk
More information:
www.blackberrycross.com
https://www.youtube.com/user/blackberryandcross
Using Engagement Tactics to Drive Event ResultsShana Masterson
A Run Walk Ride Fundraising Council Webinar presented by Cassidy Richards of Charity Dynamics and Shana Masterson of the American Diabetes Association.
These trends presentations are something we serve to our strategic retainer clients on a regular basis, in depth, personalized and as part of a results oriented strategy conversation. These are the trends in Nonprofit Digital Fundraising for winter 2016.
1. Board of Directors Presentation
Divyansh Chaturvedi • Ryan Ponzurick • Kim Smith
Shamiron Thomas • Toccarra N. Thomas
Faculty Partner: Bill Rice
Client Partner: Jim Decker
April 26, 2016
4. Team Medic
Toccarra N.
Thomas, Project
Manager
Divyansh
Chaturvedi
Kim
Smith
Ryan
Ponzurick
Shamiron
Thomas
4
Bill Rice
Faculty Adviser
4
5. Deliverable 5
Do the research and benchmarking to develop a
predictable set of recommendations as to how
MEDIC can improve the donor experience.
6. “
”
6Bring alive the whole story of discovery,
benchmarking, critical thinking, and resulting
recommendations as MEDIC takes back the
project.
Purpose of the Meeting
7. Began with “What”
and “Why?”
Researched MEDIC and Interviewed Stakeholders to Gain a Deeper
Understanding of the Issue.
7
8. Stakeholder Interviewees
• Benjamin Prijatel
• Brenda Sharp
• Claudia Maples
• Debbie Carper
• Dee Dee Knotts
• Erika Neely
• Eva Quinley
• Felicia Rhodes
• Greg Shaw
• Jim Decker
• Jimmy Owens
• Martha Cox
• Nancy Seay
• Ryan Raasch
• Tom Watkins, M.D.
8
9. Sample Stakeholder Interview Questions
• What are the Top Two Factors that affect
donor experience?
• Are the Quality Committee bi-monthly
reports helpful?
• How do you estimate the turnout at blood
drives & How often are these estimates
incorrect?
• How important do you feel is the donor
satisfaction & Do you feel that your
responsibility is to take care of the Donors?
9
10. Sample Questions Stakeholder Interview
Questions Contd.
• How much does a mobile
drive cost? When does it
“breakeven”?
• When does a mobile drive
become “unmanageable”?
• What is the average wait
time (+processing time) for
donors and what do they
generally do while waiting?
10
11. Observations-Donor Experience At the Mobile Drive
• Long Wait Times Turn Off
Potential Donors
• Deferrals (after a long
wait) Turns Donors Off
Forever
• Customer service is
lacking
• Lack Of Entertainment
While Waiting
• FDA Regulated Questions
Are Potentially
Uncomfortable
11
12. Observations: Donor Experience at the Donation Center
• Décor Needs Update
• Boxy TVs
• Dated Reading
Materials
• Long Lines turn away
potential donors
• Preoccupied Staff
• More Hands On
Supervision
• Fast Process (approx. 30
min)
12
14. Strengths
• Reputation
• Membership program
• Satellite center donor
experience
• FDA Compliance
Opportunities
• Millennials
• Grant/outside funding
• Transfusion and Infusion
Cancer Centers
• Large blood import/export
partnership
Threats
• Competition
• FDA Compliance and
Regulations
• Negative WOM from poor
donor experiences
Weaknesses
• Mobile donor experience
• Employee turnover for
mobile drive workers
• Mobile vehicles reliability
14
18. Donor Loyalty Program
• CAA Blood Challenge
Large Blood Drive
• Enhanced Donor
Incentives
• Outsourced
• Point & Tier System
• Initial Cost is the
Largest
18
19. Donor Loyalty Program and Challenges
• CAA Blood Challenge
Large Blood Drive
• Enhanced Donor
Incentives
• Outsourced
• Point & Tier System
• Initial Cost is the
Largest
19
21. Donor Experience
WIFI Equipped
Centers &
Mobile Vans
2600+ Blood
Drive
Coordinators
BYOD (Bring
Your Own
Device)
1000+
Volunteers
~28,000 hrs
Educating
Donor
21
22. Pre-Education is Key
• Beautiful and Educational
Website-Begins the Donor
Process Before Donate
• Schedules Online
• Real-time blood need updated
on site
• Compelling Testimonials and
Pictures
• Mobile Drive Locations Updated
Real-Time
22
23. Engaged and Active Donors
• Donor/Volunteer Rewards Program
• 60% love the store
• Most donate points back to Blood
Bank
• Campaign to donate points for
holiday partner hospital patient gifts
• Online Reviews by donors
• Customer Service High Ratings
• High Ratings for Personal TV and Wi-
Fi Services
23
• Long Wait Times Are Concern
• Wi-Fi
• 3 months active
• Most Donors Use Personal
Devices
• Social Media
• Free Marketing
• Very Active
25. 25
Blood
Bank of
Delmarva
Community
Blood Center of
the Carolinas
Oklahoma
Blood
Institute
San Diego
Blood
Bank
Indiana
Blood
Center
Donor
Incentives &
Health
Benefits
Program
A B A A A
Donor Loyalty
Programs B B B B B
Educational &
Compelling
Marketing
Materials
A A B B- B
Interactive
Website
B A C B- B
Special Events - A - B -
Technology A A A A A
OVERALL B A- B- B B
Benchmark
Report Card
• Graded
competitors
efforts to grow
and retain
donor base
• Grades give a
better view of
the benchmarks
• These
competitors are
doing well
26. Common Benchmark Themes
1. Donor process clearly outlined on website
2. Testimonial pages
3. Excellent Customer Service
4. Expanded advertising and social media
5. Stronger emphasis on donor retention via loyalty programs
6. Greater volunteer participation
7. Donor entertainment
8. Costs and Implementation of Donor Enhancements
9. Customized donor incentives
26
28. 28
Recommendations
Before Donation
(short term)
• Donor Education-Right Blood, Right Place, Right Time
• Pre Scheduling Process & Electronic Queuing
• Customer Service Training
During Donation
(midrange)
• Donor Education-Infographics
• Event Activities
• Immediate Registration and Line Flow Management
• Wi-Fi at Mobile Drive
After Donation
(long term)
• Thank you and Loyalty Program
• Testimonial (My Why)
• Website Revamp-Pre-educate donor
• Create Donor Database/Testimonials
29. Costs and Benefits 29
7% Budget Increase
Potentially Yield
8% to 15% Growth In
Donor Recruitment and
Retention
30. Success Stories
• Community Blood Center of the Carolinas
• 15% Growth in Donor Recruitment and Retention
• 1 Year
• Blood Bank of Delmarva
• Indiana Blood Center
• 50% increase in Donor Retention and yearly
donations via I Pledge, I Commit Donor Loyalty
Program
• Maximized Donations by Blood Type
30
31. 31
Before
Donation
(short term)
• Donor Education-Right Blood, Right Place, Right Time
• Pre Scheduling Process & Electronic Queuing
• Customer Service Training
During
Donation
(midrange)
• Donor Education-Infographics
• Event Activities
• Immediate Registration and Line Flow Management
• Wi-Fi at Mobile Drive
After
Donation
(long term)
• Thank you and Loyalty Program
• Testimonial (My Why)
• Website Revamp-Pre-educate donor
32. Before Donation-Donor Education
• Edit Existing Marketing
Materials to Focus on Donor
Process
• Pre-Education Is Key
• Right Blood, Right Time,
Right Place
• Infographic
• Guide Demand By Recruiting
Potential Donors
32
Right Blood, Right Time,
Right Place
Next Mobile
Drive In Your
Area is: DATE
Please
Consider
Donating
Please Donate and
Save A Life
Do’s and Don’ts To
Be A Successful Donor
Front
33. Right Blood, Right Time,
Right Place
The Following Appointments Are
Available:
[Appointment Times, Date and Place]
Sign Up Here: www.appointment.com
For More Information Contact: NAME
OF CONTACT
Before Donation-Mobile Drive Appointments
33
• Extend Appointment System to
Include Mobile Drives
• Apart of the Outreach System
• Hourly Appointments for Blood
Drives
• Guide Demand
• Apart of the Pre-Donation
Outreach
• Coach Staff on How to Guide
Appointments
• Link With Social Media
Back
34. Success Story Targeted Mailer Riviera Beach
CRA
• 300 Family
Neighborhood
• Sent out Mailer for
Free House Painting
• Highlighted Benefits
to Homeowner
• 80% response rate
• <$500 Postage, and
Staff time
35
35. Before Donation-Customer Service Training
• Employees Who
Interact With
Donors
• Quarterly Training
• Focus on
Customer Service
Basics
36
36. 37
Before
Donation
(short term)
• Donor Education-Right Blood, Right Place, Right Time
• Pre Scheduling Process & Electronic Queuing
• Customer Service Training
During
Donation
(midrange)
• Donor Education-Infographics
• Event Activities
• Immediate Registration and Line Flow Management
• Wi-Fi at Mobile Drive
After
Donation
(long term)
• Thank you and Loyalty Program
• Testimonial (My Why)
• Website Revamp-Pre-educate donor
37. During Donation: Scheduling, Line Management,
and Entertainment 38
• Gives power back to the
donor
• Helps reduce the feeling
of “waiting”
• Reduce Waiting Area
Lines
• “Perception”- Lines turn
potential donors away
38. During Donation: Scheduling, Line Management,
and Entertainment 39
Tablet/Cellphone
Reservation System
Games and Activities
39. Success Story: Scheduling, Line Management
and Entertainment 40
• Community Blood
Center of the Carolinas-
Increase Donor
Retention and
Recruitment-15%
• Disney Decrease Wait
Times-13%
• Stock and Barrel
Increased Patronage
33%
I See Three System
40. During Donation-Immediate Customer Service
Feedback
• Very Short Poll
• Free
• Connect to Reservation
System
• Send Via Text or Email
• Use Volunteers to Guide
Donors
• Encourage Donors to
Complete Immediately
• Create Coaching Tools Using
Feedback
41
41. 42
Before
Donation
(short term)
• Donor Education-Right Blood, Right Place, Right Time
• Pre Scheduling Process & Electronic Queuing
• Customer Service Training
During
Donation
(midrange)
• Donor Education-Infographics
• Event Activities
• Immediate Registration and Line Flow Management
• Wi-Fi at Mobile Drive
After
Donation
(long term)
• Thank you and Loyalty Program
• Testimonial (My Why)
• Website Revamp-Pre-educate donor
42. After Donation
• Enhance Donor Aftercare Program
With Loyalty Program
• Expand Current Program
• More Tangible and Meaningful
Benefits
• Track Points, Number of
Donations, Health Stats
• “Gamify” the Process with
Unlockable “Badges” At Certain
Donation Levels
• Option to Donate Points Back
43
43. 44
Gamification Success –Elearning Industry
89%
82%
62%
0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
Points System Boost Motivation Prefer Tier System Leaderboard Increases Motiation
“Gamification” Preferences
People Polled
44. Loyalty Program Success Stories
• Indiana Blood Bank
Recognition Loyalty Program
• Incentive Spend decreased 75%
• I Pledge I Commit Program
Increased Donations 50%
• Community Blood Center of
the Carolinas
• Loyalty Program Contributed
to 8-15% Donor Growth
• San Diego Blood Bank
• Generally Donate Points Back
• Enhanced Rewards
45
45. After Donation
• Slightly Edit
Website
• Add Donor and
Recipient
Testimonial Section
to Website
• #MyWhy Social
Media campaign
• Add Donor
Education Page
• Donor Loyalty
Program Dashboard
• Consistent with all
marketing materials
46
46. After Donation
• Minor Website Edits
• Add Donor And
Recipient
Testimonial Section
To Website
• #MyWhy Social
Media Campaign
• Add Donor
Education Page
• Donor Loyalty
Program Dashboard
• All Marketing
Materials Consistent
47
Donor of
the Month
Donor
Education
Portal
Donor Testimonials
Portal
#MyWhy
Dos and Don’ts
to Be a
Successful
Donor
Donation
Process
Next Steps
49. Implementation Plan 50
Before Donation (short term)
1-3 Months
Donor Pre-Education and
Targeted Marketing
Campaign
During Donation (midrange)
3-12 Months
Donation Events
Scheduling and Line
Management
After Donation (long term)
12 Months-24 Months
Loyalty Program and
Website Revamp
50. Costs and Benefits 51
$2,625,000
Sales Increase-
15%
15% Projected
Increase in Donor
Growth and
Retention
7% Proposed Increase $19,066
2015 Donor Recruitment Budget-
$387,700
52. Student Takeaways
• Regulation Affects Everything
• Large Number of Blood Collection Agencies and Consortiums
• Right Blood, Right Time, Right Place
• A Lot Of Products Can Come Out Of One Unit Of Blood
• Blood donation is a business, and suffers the same problems as other
business in different industries
• Education Is The First Step To Enhancing The Donor Process;
Organizations That Can Effectively Educate The Donor As Well As
Provide A Satisfying Process Are The Ones That Last
53
SOW
Listen and obser
How did we get here
Benchmarking
SOW
Listen and Observe-How did we get here?
Benchmarking-Did anybody else try this? What were their results?
Recommendations-Our ideas on improving the donor experience
Justifications-Why we think these ideas will work
What we are charged to do
Communication – Working in functional silos
No feedback from supervisor implementation
Donor experience performance checks
Re-Training
Communication
Long waits
Deferrals
Certain preventable actions might defer potential donor
Eating prior, don’t take aspirin etc.
Screening Process
Physically Uncomfortable
“Customer Service”
Not bothered about the donor
Staff on phone – Facebook
Lack of entertainment during wait
FDA Regulations
have to ask certain questions
Typical Complaints
Costs of Setups
Inside vs. Mobile
Breakeven for Mobile
25 Units of Blood
Average cost of Bus, Truck, Hourly Staff (mobile and center)
Affects staffing levels
Communication – Working in functional silos
Donor Education is needed
Right Blood, Right Time, Right Place
Donor Satisfaction is key
Customer Service Training is key to success and is needed
Departmental Communication can be improved
Donation Process is good until it breaks down
Donor Experience begins before the donor comes to donate and ends after they donate
Right Blood Right Time Right Place
Tactfully defer donors who do not meet criteria
Customer Service
TALK ABOUT THE THINGS WE DISCUSSED IN THE MEETING WITH JIM
NEED TO MAKE SURE TO SAY HERE IS WHAT WE HEARD DURING THE MEETING
Looked at a total of 25 companies.
Found the common themes amongst all of the companies
Distilled this down to the top 5 companies that we believe have the most similiarity to medic and have the most meaningful success stories
Then looked at the common themes amongst all the companies
Looked at a total of 25 companies.
Found the common themes amongst all of the companies
Distilled this down to the top 5 companies that we believe have the most similiarity to medic and have the most meaningful success stories
Then looked at the common themes amongst all the companies
Break away from norm (t-shirt) and allow donor to decide what prize they want to enhance the experience
Lowest prices on all prizes
BDD does not handle any fulfillment of the prizes, completely outsourced
Biggest initial cost is startup to manufacture certain number of items
Hero Blood Drive Programs- blood drives with help of organizations
Young Blood
CAA Challenge
High School Competitions
Members for Life
Blood replacement coverage for its members and their dependents
Whole Blood-100 points
Fresh Whole Blood-100 points
Double Red Blood Cells-200 points
Red Cell Plasma-200 points
PlateletsSingle: 200 pointsDouble & Triple: 400 points
Points can be redeemed at the Rewards Store for various prizes
Break away from norm (t-shirt) and allow donor to decide what prize they want to enhance the experience
Lowest prices on all prizes
BDD does not handle any fulfillment of the prizes, completely outsourced
Biggest initial cost is startup to manufacture certain number of items
Hero Blood Drive Programs- blood drives with help of organizations
Young Blood
CAA Challenge
High School Competitions
Members for Life
Blood replacement coverage for its members and their dependents
Whole Blood-100 points
Fresh Whole Blood-100 points
Double Red Blood Cells-200 points
Red Cell Plasma-200 points
PlateletsSingle: 200 pointsDouble & Triple: 400 points
Points can be redeemed at the Rewards Store for various prizes
Better donor engagement and community involvement
Achievements
Special communications
Exclusive promotions
Gained National press recognition for spotlights of milestone donors
18 news stations ran the story across the country
Texting
Online Scheduling
Implement Crowd Flow Management System (Immediate Registration)
Employees on Online Update Infographics
Update Website and Train Scheduling
Entertainment in donor centers
Wifi enabled mobile vans
Volunteers expand donor service
Social media push
Type of best donor program-raffle for ALL donors at any time whether you gave or not name is entered into a special drawing on a monthly basis for a special prize. A thank you for donating or even trying
Community testimonials on website-recognize might be hard to do
Constant contact with donor, not just to get feedback but just to say thank you people like to feel special
Incorporate
Customer service type program “we catch you doing good” for employees
$ 387,700
Proposed 5% Increase in Donor Recruitment Budget 2015
Up to 15% Donor Growth and Recruitment and 15% Revenue Increase
Texting
Online Scheduling
Implement Crowd Flow Management System (Immediate Registration)
Employees on Online Update Infographics
Update Website and Train Scheduling
Entertainment in donor centers
Wifi enabled mobile vans
Volunteers expand donor service
Social media push
Type of best donor program-raffle for ALL donors at any time whether you gave or not name is entered into a special drawing on a monthly basis for a special prize. A thank you for donating or even trying
Community testimonials on website-recognize might be hard to do
Constant contact with donor, not just to get feedback but just to say thank you people like to feel special
Incorporate
Customer service type program “we catch you doing good” for employees
Already sends postcards as targeted mailer, don’t send to targeted blood type
To ppl who have already donated and are eligible for donation
Allows MEDIC to “control” influx of donors
Helps with staffing and equipment usage
“Awards” donors for signing up early
Start the process of recruiting at least one month in advance
LOOK AT ANOTHER BLOOD CENTER FOR THEIR ONLINE APPOINTMENT CENTER; LOOKING FOR SYSTEMS THAT YOU CAN JUST LOG IN IMMEDIATELY WITHOUT PREREGISTRATION
Providers seen by appointment only
60% appointments are same day
Recruit Potential Donors up to 1 Month Before Scheduled Drives
Communication
Use All Avenues
Allows MEDIC to “control” influx of donors
Helps with staffing and equipment usage
“Awards” donors for signing up early
LOOK AT ANOTHER BLOOD CENTER FOR THEIR ONLINE APPOINTMENT CENTER; LOOKING FOR SYSTEMS THAT YOU CAN JUST LOG IN IMMEDIATELY WITHOUT PREREGISTRATION
Providers seen by appointment only
60% appointments are same day
Recruit Potential Donors up to 1 Month Before Scheduled Drives
Communication
Use All Avenues
Allows MEDIC to “control” influx of donors
Helps with staffing and equipment usage
“Awards” donors for signing up early
FOCUS ON DIFFERENT THINGS THAN WHAT DOING TODAY
FOCUS MORE ON THE DEFERALL ISSUE WHAT TO DO TO BE A SUCCESSFUL DONOR
PRESCHEDULE; MAILER CAN GIVE MORE INFORMAITON ABOUT HOW TO SIGN UP AND SO ON
Texting
Online Scheduling
Implement Crowd Flow Management System (Immediate Registration)
Employees on Online Update Infographics
Update Website and Train Scheduling
Entertainment in donor centers
Wifi enabled mobile vans
Volunteers expand donor service
Social media push
Type of best donor program-raffle for ALL donors at any time whether you gave or not name is entered into a special drawing on a monthly basis for a special prize. A thank you for donating or even trying
Community testimonials on website-recognize might be hard to do
Constant contact with donor, not just to get feedback but just to say thank you people like to feel special
Incorporate
Customer service type program “we catch you doing good” for employees
Capture emails/cellphone numbers by encouraging donors to use the wireless reservation system
I See Three System Like Target-cross train employees to help each other clear the line when more than 3 people are waiting in line
Games and Entertainment at the Mobile Drives helps to ease boredom and give power back to the donor
NoWait Registration system. Manages the Line by giving donors the option to wait else where and have a text or call tell them when it is time to come back to donate
Pre-Register Donors with basic demographic information
Community Blood Center of the Carolinas-Event Entertainment
Indiana Blood Bank-Cross Train Employees to Make Sure lines don’t get too long
Allows MEDIC to “control” influx of donors
Helps with staffing and equipment usage
“Awards” donors for signing up early
Start the process of recruiting at least one month in advance
I See Three System Like Target-cross train employees to help each other clear the line when more than 3 people are waiting in line
Games and Entertainment at the Mobile Drives helps to ease boredom and give power back to the donor
NoWait Registration system. Manages the Line by giving donors the option to wait else where and have a text or call tell them when it is time to come back to donate
Pre-Register Donors with basic demographic information
Community Blood Center of the Carolinas-Event Entertainment
Indiana Blood Bank-Cross Train Employees to Make Sure lines don’t get too long
Texting
Online Scheduling
Implement Crowd Flow Management System (Immediate Registration)
Employees on Online Update Infographics
Update Website and Train Scheduling
Entertainment in donor centers
Wifi enabled mobile vans
Volunteers expand donor service
Social media push
Type of best donor program-raffle for ALL donors at any time whether you gave or not name is entered into a special drawing on a monthly basis for a special prize. A thank you for donating or even trying
Community testimonials on website-recognize might be hard to do
Constant contact with donor, not just to get feedback but just to say thank you people like to feel special
Incorporate
Customer service type program “we catch you doing good” for employees
ALREADY SEND OUT BLOOD CARD
TO IMPROVE UPON THE PROGRAM
QR CODE???
UPDATE CARD TO SHOW HOW TO BE A SUCCESSFUL DONOR
USE CARD TO PARTNER WITH LOCAL BUSINESSES TO ADD ANOTHER INCENTIVE
$12 to $3.45/unit of blood
From 1-2 donations per year for new donors to 3-4 per year and donors stayed
50 and up are growing more rapidly than average and 18-49 year olds.
http://www.pewinternet.org/fact-sheets/social-networking-fact-sheet/
IMPLEMENTATION AS WELL AS TIMEFRAME TO REALIZE RESULTS-BENCHMARK
$ 387,700
Key takeway
Break away from norm (t-shirt) and allow donor to decide what prize they want to enhance the experience
Lowest prices on all prizes
BDD does not handle any fulfillment of the prizes, completely outsourced
Biggest initial cost is startup to manufacture certain number of items
Hero Blood Drive Programs- blood drives with help of organizations
Young Blood
CAA Challenge
High School Competitions
Members for Life
Blood replacement coverage for its members and their dependents
Whole Blood-100 points
Fresh Whole Blood-100 points
Double Red Blood Cells-200 points
Red Cell Plasma-200 points
PlateletsSingle: 200 pointsDouble & Triple: 400 points
Points can be redeemed at the Rewards Store for various prizes
Have to already be a registered donor
Adweek. (n.d.). Number of Facebook users in the United States as of January 2015, by age group (in millions). In Statista - The Statistics Portal. Retrieved March 24, 2016, from http://www.statista.com.proxy.lib.utk.edu:90/statistics/398136/us-facebook-user-age-groups/.
Exact Demographic of MEDIC
61% of Knoxville Falls within this age range
Coincides with the facebook useage stats
Strong case that everybody will be comfortableb with digital programs
Besse, J. (2015, June 20). 17 Powerful Facebook Stats for Marketers and Advertisers. Retrieved from http://sproutsocial.com/insights/facebook-stats-for-marketers/