The document outlines the purpose and operations of medical advisory board meetings, highlighting their role in gathering insights from key opinion leaders (KOLs) regarding products or disease states. It details the responsibilities of medical writers in the process, including engaging KOLs, preparing reports and presentations, and documenting meeting minutes. It emphasizes the importance of thorough preparation and attentive participation to ensure effective knowledge sharing and actionable outcomes.

1. Medical Advisory Board Meetings
and
Medical Writing

2. Introduction to Advisory Board
• An ‘Advisory board’ is a body of key opinion leaders (KOLs) in the company’s fields of
expertise which is formed in order to obtain valuable insights on various aspects
related to a product or disease state
• KOLs are either selected by the pharmaceutical companies or by medical societies
related to the therapeutic area

3. Composition of a Medical Advisory Board
Chairperson
KOLs Medical Advisors
Medical affair
professionals of
pharma company

4. Purpose of Conducting Advisory Board Meetings
For knowledge sharing with healthcare stakeholders of a pharma
For gaining non-binding but informed guidance on various business
aspects of a drug/product/services
For better understanding and interpretation of the various medical
benefits/limitations of a drug/product/service
For getting prior insights on possible research opportunities, including
guidance on the clinical development and trial protocols, as well as
health care needs that might drive future clinical strategies

5. Organizers of Advisory Board Meetings
Pharmaceutical Companies
Sponsored/Non-sponsored Medical Societies
Medical Communication Companies
Publication Houses

6. Role of a Medical Writer in Advisory Board Meeting
Engaging KOLs for
an advisory board
Preparing
questionnaires
Conducting online
surveys (for
understanding
unmet needs)
Preparing a pre-
meeting report to
be shared with
KOLs
Preparing
presentations for
the advisory board
meeting
Hosting an
advisory board
Capturing minutes
of meeting
Preparing draft for
meeting report
Modifying the
report into a
publication-ready
literature

7. Documents Prepared by a Medical Writer During Advisory
Board Meeting
Pre-Meeting
• Questionnaires
• Presentations
• Posters
• Pre-meeting report
During Meeting
• Notes of the discussion
Post-Meeting
• Minutes of Meeting
• Final Report
• Good clinical practice
• Clinical recommendations
• Consensus statements
• Treatment guidelines/
policies
• Expert opinion
• Executive summary

8. Preparing for Attending an Advisory Board Meeting
• Have a clear communication with client/organizing body about the objective of the
meeting
• Do a literature search to get acquainted with the therapeutic area of the advisory board
• If meeting is an extension of the previous meetings, ask client to share the report of
previous meetings
• Ask the client if any other assistance is needed by the medical writer before the
advisory board meeting e.g. preparing presentations, delivering presentations,
preparing a questionnaire for the survey etc.
• Ask about the availability of video/audio recording at the meeting
• Get acquainted with the participating members of the advisory board, if permissible,
discuss with them the objectives and their expectations from the advisory board

9. Attending Advisory Board and Writing Minutes of Meeting
• Be attentive during the meeting and capture all the important points discussed
• Audio and video recordings of the meeting are helpful, but always take down your own
notes at meeting
• In case you missed out any specific point, contact the concerned person soon after the
meeting to collect the missing information
• It is advisable to write minutes of meeting soon after you attended the meeting
• Minutes of meeting should include particulars about the meeting, information about the
organizing body and the participating KOLs, background information about the unmet need
that is to be discussed, objective of the meeting, highlights of the discussion, and future
directions (as suggested by the KOLs)

10. Writing the Final Report
Final report should include:
• Detailed background information on the therapeutic area
• Introduction to the problem
• Current unmet needs/knowledge-practice gap among the health care practitioners
• Objective of the meeting
• Discuss the insights provided by the KOLs and support or compare them with the
available medical evidence
• Future directions or recommendations

11. Things to Remember!
• Prepare well for before attending the meeting
• Understand the need or purpose of the advisory board meeting
• Identify your scope of work
• Be informed about the important points that are to be discussed
• Be attentive during the meeting and take down proper notes
• Prepare minutes of meeting as soon as possible
• Create/prepare an objective-driven report

12. THANK YOU
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