Guide to managing and publishing a journal on the LAMJOL

International Network for the Availability of Scientific Publications

Guide to managing and publishing a journal
on the LAMJOL

Document Notes

Author Sioux Cumming, INASP

Date October 2010

Summary These notes are intended as a guide to managing and publishing a
journal using the JOL system

The guidelines may be updated at any time

If any users find any errors, or would like to make any suggestions for
improvements, please send these to scumming@inasp.info

Your username: ...........................................................................................

Your password: ............................................................................................

© 2010 International Network for the Availability of Scientific Publications (INASP)
Author: INASP

First published 2010

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Page 2 INASP

Contents

Chapter 1: The structure of the JOL .......................................................... 5
1. User types and access levels..................................................... 6
2. What is in/on the JOLS............................................................... 9
Chapter 2: Journal Administration - log on instructions..............10
1. Introduction............................................................................... 11
2. How to log in............................................................................. 11
3. Journal administration .............................................................. 12
Chapter 3: Journal Setup ................................................................13
1. Introduction............................................................................... 14
2. Journal Management................................................................ 14
3. Setup 1 – Getting down the details .......................................... 18
4. Setup 2 – Journal policies ........................................................ 20
5. Setup 3 – Guiding submissions................................................ 21
6. Setup 4 – Managing the journal ............................................... 22
7. Setup 5 – Customising the look ............................................... 23
8. Finishing and checking............................................................. 24
9. Pictures..................................................................................... 24
Chapter 4: Managing an online journal..........................................25
1. Workflow for an online journal.................................................. 26
Chapter 5: Submitting new articles ................................................27
1. Introduction............................................................................... 28
2. Submitting articles .................................................................... 28
3. Step 1: Starting a submission .................................................. 28
4. Step 2: Enter metadata ............................................................ 29
5. Step 3: Uploading the submission............................................ 32
6. Step 4: Supplementary files ..................................................... 32
7. Step 5: Confirming the submission .......................................... 33
8. Step 6: Completion of the submission...................................... 33
9. Step 6: Completion of the submission if you have an
Author/Editor role ..................................................................... 33
10. How to add the next article....................................................... 34
11. Tracking the status of a submission......................................... 35
Chapter 6: Editing submitted articles ............................................37
1. Introduction............................................................................... 38
2. To access the metadata ........................................................... 38
3. To delete an article................................................................... 39
4. Caution ..................................................................................... 39
Chapter 7: The peer review process ..............................................40
1. Editor role ................................................................................. 41
2. Copyeditor role ......................................................................... 49
3. Layout Editor role ..................................................................... 50
4. Proofreader role ....................................................................... 52
5. Reviewer role ........................................................................... 53

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Chapter 8: Publishing an issue on the JOL................................... 56
1. Introduction ...............................................................................57
2. Basic steps to publishing an issue............................................57
3. Creating a new issue ................................................................57
4. Changing issue numbers ..........................................................58
5. Digital Object Identifiers............................................................59
6. Removal of PDF files ................................................................59
7. Replacing a PDF file .................................................................60
8. Table of contents ......................................................................62
9. Publishing the issue..................................................................63
10. Notifying registered readers of the journal................................63
11. To delete an issue ....................................................................63
Chapter 9: Good Practice – JOLS and online publishing ............ 64
1. Introduction ...............................................................................65
2. Content .....................................................................................65
3. The homepage..........................................................................66
4. Individual data protection – registered users............................66
5 Timeliness.................................................................................67
6. File sizes ...................................................................................67
7. Layout .......................................................................................67
8. Viruses ......................................................................................67
9. Bad – unacceptable – practice .................................................67
Chapter 10: HTML Codes .................................................................. 68
1. Introduction ...............................................................................69
2. Text format bar .........................................................................69
2. To format characters.................................................................69
3. To add special characters.........................................................70
4. To add layout instructions.........................................................70
Chapter 11: Troubleshooting............................................................ 71
1. Introduction ...............................................................................72
2. Display problems ......................................................................72
3. Adding and editing problems ....................................................72
4. Internet problems......................................................................74
5. General problems .....................................................................74

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Guide to managing and publishing a journal on LAMJOL

Chapter 1: The structure of the JOL

Document Notes
Author Sioux Cumming
Date October 2010
Summary An overview of JOL structure

Contents

1. User types and access levels ............................................................6
1.1 Types of users ............................................................................6
1.2 Readers / Public access .............................................................6
1.3 Authors........................................................................................6
1.4 Reviewer.....................................................................................7
1.5 Copyeditor ..................................................................................7
1.6 Layout Editor...............................................................................7
1.7 Proofreader.................................................................................7
1.8 Section Editor .............................................................................8
1.9 Editor...........................................................................................8
1.10 Journal Manager.........................................................................8
1.11 Site Administrator .......................................................................8
2. What is in/on the JOLs .......................................................................9
2.1 “Static” pages..............................................................................9
2.2 User profile pages.......................................................................9
2.3 Journal pages .............................................................................9
2.4 Management pages ....................................................................9

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1. User types and access levels

1.1 Types of Users
There are various roles within the JOL system. Each has a different level of access within the
system. They are listed below from the lowest level of access, to the highest level of access
• Readers
• Authors
• Reviewers
• Copyeditors
• Proofreaders
• Layout Editors
• Section Editors
• Editors
• Journal Managers
• Site Administrator

1.2 Readers / Public access
Casual users/researchers and registered users/researchers

1.2.1 What they can do
• Browse the web pages
• Register their details for particular journals and sign up for email alerts
• Search within one journal, or over the entire JOL website, or within the PKP harvester *
• Use the research support tools provided against each abstract
• View the full text of an article

1.2.2 How they log in
• Simply open the website – http://www.vjol.info OR http://www.nepjol.info, or bookmark
individual journal homepages
• Use the Register screen to sign in for a particular journal

1.2.3 How they log out
Either close the website, or click on log out on the right hand side

1.2.4 What are the benefits of registration
• Name and address recognition
• Ability to sign up for email alerts from all the journals
• Ability to email authors
• Can be assigned other roles on the journal

1.3 Authors
Any registered user (see Section 1.2.4) can be an author of a journal for which they have
registered

1.3.1 What can they do
• Do all the same activities as a Reader
• Submit their papers online and the peer review process will be conducted online (when
implemented)

* The PKP Open Archives Harvester is a free metadata indexing system developed by the Public Knowledge Project to
expand and improve access to research. The PKP OAI Harvester creates a searchable index of the metadata from Open
Archives Initiative-compliant archives See http://pkp.sfu.ca/?q=harvester.

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• Open the website
• Fill in username and password and click log in
• Select the Author role for their selected journals

1.3.3 How they log out
Either close the website, or click on log out on the right hand side

1.4 Reviewer
Any registered user (see Section 1.2.4) can be an reviewer of a journal for which they have
registered

1.4.1 What can they do
• Review papers online (or by email) when requested to do so by either the Section Editor or
the Editor

1.4.2 How they log in and out
• As for Authors but select the Reviewer role

1.5 Copyeditors
Any registered user (see Section 1.2.4) can be given rights by the Journal Manager to become a
Copyeditor of a journal for which they have registered

• Copyedit submissions sent to them by the Section Editor

• As for Authors but select the Copyeditor role

1.6 Layout Editor
Layout Editor of a journal for which they have registered

• Layout the submissions sent to them by the Section Editor according to the style of the
journal

• As for Authors but select the Layout Editor role

1.7 Proofreaders
Proofreader of a journal for which they have registered

• Proofread the submissions sent to them by the Editor or Section Editor according to the style
of the journal

• As for Authors but select the Proofreader role

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1.8 Section Editor
Section Editor of a journal for which they have registered

• Supervise the peer review process for the section to which they have been assigned (when
implemented)

• As for Authors but select the Section Editor role

1.9 Editor
Any registered user (see Section 1.2.4) can be given rights by the Journal Manager to become an
Editor of a journal for which they have registered

• The same activities as Readers
• Edit existing data on their own journal(s)
• Supervise the online submission process (when implemented)
• Create new issues
• Send email alerts
• Publish issues

• As for Authors but select the Editor role

1.10 Journal Manager
Any registered user who has been given rights by the Site Administrator to manage specific
journal(s)

• Assigns Readers to the role of Copyeditor, Layout Editor, Proofreader, Section Editor or
Editor
• Create new journal sections
• Create, edit and remove users
• Edit/update the journal homepage and other journal information
• Change the standard emails
• View statistics relating to their own journal(s)
• View users registered to receive email alerts to their own journal(s)
• Export article metadata to CrossRef for allocation of DOIs

• As for Authors but select the Journal Manager role

1.11 Site Administrator
The overall manager of the JOLs (currently INASP)

• Manage the settings and appearance of the site
• Accept and load new journals onto the JOL
• Remove journals from the JOL
• Request changes to the website and report problems to the web manager
• View statistics for the entire website
• Appoint Journal Managers
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1.11.2 How they log in and log out
• As for the Journal Manager but select the Site Administrator role

2. What is in/on the JOLs

2.1 "Static" pages
• The JOL homepage listing all the journals
• About the JOL
• How to register
• Search screen

2.2 User profile pages
• A page for everyone who is registered on the system (Reader, Editor, Journal Manager, or
Site Administrator), listing details (name, email, passwords, etc.) – accessible only by the
individual, and the Site Administrator

2.3 Journal pages
• Journal homepage
◊ Image of journal
◊ Short descriptive text
◊ Contents of the most recent issue
• Previous issues are listed under Archive Issues
• For each issue, a page of contents, with links to the abstracts, and the PDF of the full text if it
is available
• For each article
◊ an abstract page with the Title/authors/abstract, Research Support Tool, link to full text if
available
• Journal "Static" pages
◊ Contact details
◊ About the journal (including author guidelines, etc.)
• Search (to search within the selected journal)

2.4 Management pages
• Various pages for managing the JOL which have different content depending on the level of
access. (See Chapter 2, Section 3 Journal administration)

INASP Page 9



Chapter 2: Journal Administration – log on
instructions

Document Notes

Date October 2010
Summary Instructions on how to log in, and options available

Contents

1 Introduction....................................................................................... 11

2 How to log in ..................................................................................... 11

3 Journal administration..................................................................... 12

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1. Introduction
During this workshop, you will be working on a test site which is NOT the real JOL assigned
several different roles on your journal

2. How to log in

• Open http://www.lamjol.info
• Select the journal given to you at the workshop
• Find your username and password from the list which will be supplied in the workshop
• Fill in your username and password in the login boxes on the right, and click Log in button
• You will be able to see the roles which are available to you for the journal you registered for

To log in either register or
fill in your username and
password

User “admin”
is logged in

User can register for
other journals

User can edit their profile,
sign up for email alerts and
These are the roles a User change their password Tip: once you are logged in, you can
has been allocated for this move out of the "Administration" area
journal – they control the to the "browse" area using the "Home"
tasks the user can perform links at the top of the screen – you can
return to the Administration area by
clicking on the “My Journals” button

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3. Journal administration
This is the main index page for working on a journal. You need select the role appropriate for the
task that you wish to undertake—not all roles will be available to you

All possible roles—not
available to all users

• Site Administrator: this allows you to create a new journal and manage all the administrative
users on the system

• Journal Manager: this allows you to edit the information about the journal – homepage,
contact information, etc. and to review the journal statistics. It allows you to create and view
users of the system

• Editor: this allows you to create new issues, review the status of articles with regard to
publication and to allocate articles to issues, and to edit issues. You can also send email
alerts when an issue is published

• Section Editor: this allows you review the status of articles and edit articles in the section to
you have been allocated (by the Editor)

• Layout Editor: this allows you to transform the final copyedited manuscript into the
housestyle of the journal and save it in various file formats as the galley proofs required for
the web

• Proofreader: this allows you to read through the final galley proofs to identify any final errors

• Author: this allows you to submit new articles and to list the articles that you have already
been submitted

• Subscription Manager: this allows you to manage the subscriptions to the journal if this
facility is enabled

This page also allows you to Log out, change your password and to go to the JOL homepage list
of journals (Home in top menu), and to search your journal content
Note: Some users will only have access in one of these roles - e.g. they may only be an author

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Chapter 3: Journal Management

Document Notes
Date October 2010
Summary Instructions for Journal Managers on how to set up journal information –
journal "static" pages – on the JOLs

Contents

1. Introduction .......................................................................................14

2. Journal Management ........................................................................14
2.1 Journal Sections .......................................................................14
2.2 Masthead ..................................................................................15
2.3 Reading Tools...........................................................................16
2.4 Journal Setup............................................................................17
3. Setup 1 – Getting down the details .................................................18

4. Setup 2 – Journal policies................................................................20

5. Setup 3 – Guiding submissions ......................................................21

6. Setup 4 – Managing the journal.......................................................22

7. Setup 5 – Customising the look ......................................................23

8. Finishing and checking ....................................................................24

9. Pictures ..............................................................................................24

INASP Page 13

1. Introduction
It is not possible to edit any articles without logging on,
and you can only edit the journals where you are
authorised to do so. To work on Journal Management,
you must be able to select the role of a Journal
Manager
The Journal Manager sees to all aspects of Journal
Management, in consultation with the Editors, including
setting up and configuring the journal system, enrolling
users in the various roles needed to run the journal,
setting up the various Sections of the journal, and many
other managerial tasks. The management of the journal
can be changed at any time as the circumstances of the
journal change

2. Journal Management

2.1 Journal Sections
The Journal Manager is able to create different sections
within the journal in Journal Sections, under Journal
Management. A journal might typically include such
sections as Articles, Book Reviews, Research Notes,
Clinical Applications, Commentary, Editorial, etc. To
create a new section, click on Create Section
Sections may be presented in different formats or layout
design within the journal. The Table of Contents, which the Editor arranges for each issue, will be
divided into the Sections that have been created here, although if there is no content for a
particular Section in a given issue, the Section will not appear in the Table of Contents
Creating a Section policy. In setting up a Section, the Journal Manager should enter a brief
Policy Statement for the Section, which will be made available to authors and readers in About the
Journal under Section Policies. The statement should describe the scope of the Section and type
of submissions sought.

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It should include information on whether submissions to the section are peer reviewed and
indexed, whether the Section is open or restricted to invited work (or to Editors), the desired
length for the articles, etc.
Indexing the contents of a Section. Items in a section should be indexed if they contribute to
the literature (which is not the case, for example, with a section devoted to conference
announcements or job notices). The indexing option will enable authors to enter the relevant
metadata for indexing the items which they submit. The metadata will be made available to
research search engines that adhere to the Open Archives Initiative Metadata Harvesting Protocol
and to other indexing services once the item has been published. Items in Sections that are
indexed will also have their authors added to the Author List on the Search page and will be
accompanied by the Reading Tools selected by the Journal Manager for this journal
Enabling or disabling abstracts. Some sections, such as Book Reviews, will not require
abstracts; this option allows the Journal Manager to disable abstracts for the section. When
abstracts are disabled, they will not be requested in the article submission process, or displayed
in the Table of Contents
Configuring item identification. When presenting metadata to viewers or to external systems
(e.g. via OAI harvesting), the item's type must be identified. For example, an item could be a peer-
reviewed article, non-refereed article, invited article, etc.
Restricting the contents of a Section. The Restrictions box should be checked for Sections of
the journal (such as Editorials or Interviews) that are not open to author submissions in an
unrestricted way. Restricted submissions must come from the editors or are invited. Such a
section can only be submitted to by authors who are also registered as Editors or Section Editors
Hiding the section title in the Table of Contents. It may be desirable to solicit submissions for a
section and/or organize published articles into a section but hide the name of the section when
presenting it to readers
About. You may wish to remove information about this section from appearing in About the
Journal. This is useful if, for instance, you have a Journal Section that only updates very
occasionally, or an errata section
If Section Editors are to be used, the Journal Manager is able to specify Section Editors who
may be assigned to see through the editorial process those submissions that have been
submitted to the Section.

2.2 Masthead
There are two methods the Journal Manager can use to define the Masthead for the journal,
which appears in the Editorial Team page under About the Journal: using assigned editorial roles,
and creating custom editorial team titles

Available
Section
Editors can
be added
to a
section

Generating The Editorial Team Using Assigned Editorial Roles
When this option is selected, the Editorial Team information in About the Journal will be
automatically generated using the editorial roles defined in the Journal Manager's Roles pages.
Users registered as Editors, Section Editors, Layout Editors, Copyeditors, and Proofreaders will
be listed. This option should not be used until the full peer-review process is used

INASP Page 15

Generating The Editorial Team Using Custom Editorial Team Titles
If a Journal Manager wishes to have more control over the information presented in the Editorial
Team page under About the Journal, they can enable this option from the Masthead page (see
Journal Management). When this option is enabled, the various titles created under the Masthead
page will be used to generate public Editorial Team information as well as information about other
people related to the journal, if desired. If not titles are created, the Editorial Team will be left
blank. Use this option until the peer-review process is used

Use this option
until full peer-
review process
is used

2.3 Reading tools
The Journal Manager can select one or all of the optional links. These links will appear as part of
the set of tools, in a frame to the right of the screen for all items in sections of the journal that are
indexed (e.g., Articles and not Conference Announcements). The Journal Manager can also
select a discipline- or area-based set of Reading Tools, shown as Related Items to be displayed
The Journal Manager can examine, edit, delete or add to the tools in each Related Items set by
going to Related Item Sets, under Reading Tools
The same set of Reading Tools appears with every item in the indexed sections of the journal.
However, the Reading Tools use the indexing terms provided by the author to ensure that the
materials found in the databases provided are relevant. The Journal Manager can change the
selected Reading Tools at any point

Enable the reading
tools by clicking in
the check box

Select the items
which will appear to
the right of the
browser screen

Select a discipline-
based set of
reading tools

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2.4 Journal Set up
The Journal Setup section captures the "static" information about the journal – i.e. the
information about its aims and scope, the contact details, instructions for authors, etc.
When a journal is added to the JOL it requires the setup to be done immediately (even if there is
no article content). This can only be done by the Journal Manager
The Journal Setup can be edited at any point, to update details, or change the "notices" on your
own homepage. It is very important that the information given about the journal is kept up-to-date,
in particular contact details
The Journal Setup screens contain some boxes for which you will not have any information so
there is no a need to fill in every box within these pages – however mandatory information and
recommended information is indicated
There are five stages to the Setup and each of them will be summarised over the next few pages

INASP Page 17

3. Setup 1 - Getting down the
details
• On this page enter the following data: (NB
anything with an * is required)
• Use capitals and lower case as you want them
to display on the page
• Some items do not display, but may be useful
to record on the database – use your own
judgement

Heading Notes
1.1 General Information

Journal Title * The journal title in full (as it has already been created by the
Site Manager)

Journal Initials * When the journal is originally set up by the Site Manager, the
journal initials will be input – these are used as a shortcut code
by the database –
e.g. http://www.lamjol.info/index.php/ENCUENTRO
DO NOT edit this field – if you do edit it, it does not update
the shortcut code, and will no longer find the journal from the
shortcut as it cannot match within the database

Journal Abbreviation A shortened version of the title e.g. J. Inst. Agric. Sci. This
must be entered (even if it is just the journal initials) so that the
CrossRef export will work

Print ISSN You should have an ISSN for your title. The ISSN
(International Standard Serial Number) is an eight-digit number
which identifies periodical publications as such, including
electronic serials. It is managed by a world wide network of
National Centres coordinated by an International Centre based
in Paris, backed by Unesco and the French Government. A
number can be obtained from the ISSN web site www.issn.org.
This can be done at any point in operating the journal

Online ISSN All online journals should have their own separate ISSN

DOI Prefix The DOI (Digital Object Identifier) Prefix is assigned by
CrossRef www.crossref.org and is in the format 10.xxxx. There
will be one prefix for all the journals on AJOL.

Mailing Address This is the journal’s physical location and mailing address

1.2 Principal Contact Only one person is permitted here:
Name * Name: required
Title Title: Editor in Chief, Executive Editor
Affiliation Not required, but desirable
Email * Email MUST be entered – only one
Phone Not required, but desirable
Fax Not required, but desirable
Mailing address Not required, especially if it is the same as the mailing address
above

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1.3 Technical Support Contact This person will be listed on the journal's Contact page for
the use of editors, authors, and reviewers, and should have
experience working through the system from the
perspective of all of its roles. As this journal system
requires very little technical support, this should be seen as
a part-time assignment. There may be occasions, for
example, when authors and reviewers have difficulties with
the instructions or file formats, or there's a need to ensure
that the journal is regularly backed up on the server

1.4 Email Identification You should not need to edit these fields. They refer to the
automated emails sent by the system on behalf of the
journal

1.5 Publisher This will appear in About the Journal

Note Use the Note field to insert any text you wish to display
against the publisher—for example “This journal is
published out of the Faculty of Science at …”

Institution Insert the name of the organisation publishing the journal.
This must be entered so that the CrossRef export will work

URL If the publisher has one, insert the full URL to make it a link

1.6 Sponsoring Organisations The name of the organisations (e.g. scholarly associations,
university departments, cooperatives, etc.) sponsoring the
journal will appear in About the Journal and may be
accompanied by a note of acknowledgement. More than
one can be added

1.7 Sources of Support Optional, but useful to acknowledge financial support
provided to the journal

1.8 Search Engine Indexing Optional but recommended to help the journal indexing
when other organisations use the JOL to locate data
Description
Keywords In the Description box, use the journal title

In the Keywords box, provide 4 or 5 keywords that describe
the journal content – use nouns (e.g. agriculture) and not
verbs (e.g. agricultural). Separate each keyword with a
semi-colon

When you have added this information, click on the Save and continue button at the foot to save
the information. You will then be given a screen saying that the data has been updated correctly.
To continue with the setup, click on the Next Step link on the screen. If you want to change
anything on the previous page you can return to it by clicking Previous Step
Tip: if you do not click on Save and continue, when you move to another screen all the
information you have entered will be lost
Tip: When you copy information from a Word document into a text box, click the ‘Paste from
Word icon’ so that the formatting becomes consistent with the fonts used on the website

INASP Page 19

4. Setup 2 - Journal
policies

2.1 Focus and Scope of Journal Enter whatever text you would like to display
Tip: this is very important information as it describes the
mission of the journal and is one of the first things that new
authors and readers will look for

2.2 Peer Review If you are going to use the online peer review system, then
information needs to be inserted in these sections

Review Policy Outline the journal's peer review policy and processes for
readers and authors, including the number of reviewers
typically used in reviewing a submission, the criteria by which
reviewers are asked to judge submissions, typical time taken
to conduct the reviews, and the principles for recruiting
reviewers. This will appear in About the Journal

Review Guidelines The Review Guidelines provide reviewers with criteria for
judging a submission's suitability for publication in the journal,
as well as any special instructions for preparing an effective
and helpful review

Review Process and Options The Editorial Board of the journal should decide the process
they wish to follow in the review process. This section allows
you to choose the best method of peer-review for your journal.
By default, the standard review process is selected and is
recommended, but you may prefer to bypass this internal OJS
process and rely on email attachments

Review Options The JOL allows for the configuration of a number of review
options, including how long reviewers have to complete their
review, automated emails to reviewers, use a rating system for
reviewers (visible only to the editors), and setting up one-click
access for reviewers
One-click access allows editors to send reviewers an email
message with a secured URL, taking them directly to the
appropriate section of the JOL, without the need to create an
account or login. This option was created to reduce any
technical barriers to reviewer participation

2.3 Privacy Statement The privacy statement tells users what use you intend to make
of their contact details and it is important that contact details
are used ethically
We recommend that you use the text provided

2.4 Editor Decision When selected, any emails sent to the Author will also be sent
to the email addresses of all the co-authors. This should only
be selected if the emails for co-authors are different from that
of the principal author

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2.5 Add Item to appear in “About the Sometimes you may have additional information about the
Journal” journal that you want to display – for example information
about the association who publish the journal, or perhaps a list
of the editorial board members – to add anything, give it a title
(e.g. Editorial Board) and insert the text into the content box.
You can add as many additional items as you wish

2.6 Journal Archiving Not necessary because the whole service will be backed up

2.7 Potential Reviewer Database A link can be inserted to a database of potential reviewers.
This link will appear on the page where reviewers are selected
by the Editor

To continue with the setup, click on the Next Step link on the screen

5. Setup 3 – Guiding submissions

3.1 Author Guidelines These can be as long as you require (longer than the box
appears to hold). You can cut-and-paste from a Word file,
but you should use the Paste from Word button below the
text box so that the text consistent with the website

Submission Preparation Checklist Authors must confirm that they have complied with each of
these items before the can submit any article to the journal.
The checklist appears on the first page of the Author
Submission process. The content of the items can be
edited and items can be added or removed

3.2 Copyright Notice It is important that you state who owns copyright for
anything published within the journal – the journal, the
publisher, the association, etc.

3.3 Competing Interests This section is for Biomedical journals which require their
authors and reviewers to declare if they have competing
interests. You can make authors and/or reviewers file a
competing interest statement. Guidelines can be submitted
in the textbox

3.4 For Authors to Index Their Work Carefully selecting the most appropriate disciplines,
classification system and keywords will enhance the ability
of others to find your articles
In the JOL, authors index their own submissions, but this
information can be changed by the editors prior to
publication
At the very least, you should select Keywords, but
preferably you should check each of these items. The text
you insert here should be in the same format as the
examples given, but should include examples relevant to
your journal. These are the examples which submitting
authors will see

3.4 Register Journal for Indexing The JOL service is already registered

3.5 Notification of Author Submission Optional

INASP Page 21

6. Setup 4 – Managing the
journal

4.1 Security Settings Open Access Policy

At this time all journals will be using open access, so the
default should be left
User Registration: This controls the amount of access
users will have to the site. For the editorial process to take
place online, enable users to register as Readers, Authors
and Reviewers

Site Access: In order to collect information about the users
of the site, you might want to make users register before
they can view the journals. The default is to allow
uncontrolled access but this means that you do not know
anything about the users of the site

Article Access: Decide whether you want users to register
before they can access the full text of articles. You might
want to allow open access to the site, but require registration
for articles

Reader Comments: Decide whether you want readers to be
able to post comments, and if so, the conditions required

Logging and Auditing: Submission event logging and
email logging should both be enabled so that a record is
kept of all actions on a submission during the editorial
process

4.2 Publication Scheduling The statement about the expected frequency of publication
will appear in About the Journal

Format The default is Volume, issue and year, but you can select
whichever is appropriate

Starting Point and Frequency This is the first issue that you publish on the JOL (it may not
be the first issue that you have published, but it is where the
available issues on the JOL will start their numbering).
Earlier issues can be included later on by using Create
Issue and typing in the correct issue and year

4.3 Identification of Journal Content The unique identifier will be used when the system is
registered with CrossRef and the articles will each have a
Unique Identifier (Digital Object Identifier) DOI

Page Number Option This should be checked so that the page number will appear
on the table of contents

4.4 Announcements When this is enabled, it will add an item to the top menu bar
of the journal. You can use it to make announcements about
changes to the journal, or use it for your community to
communicate activities and events

Page 22 INASP

4.5 Copyeditors These sections refer to the online submission and
review of articles. If your journal employs people as
4.6 Layout Editors
copyeditors, layout editors and proof readers, then
4.7 Proof Readers these options should be enabled as appropriate. If
the Editor performs all these tasks, then leave the
default settings

To continue with the setup, click on the Next Step link on the screen

7. Setup 5 – Customising the look

5.1 Journal Homepage Title

Title and Logo Image If your journal has a small logo that you want to appear on
the top of the page in the coloured bar - add it here

5.2 Homepage Content Enter the text you want to appear on your homepage – our
suggestions are:
A short description of the journal
Any “news” about the journal (e.g. new editor, etc)

Add an image or graphic file to the middle of the Select an illustration of your cover to insert here – click the
page Browse button. This will display your own files, click Open
in the dialogue box when you have selected the file). The
click on the Upload button
Tip: you can only upload either jpg or gif files – and
ensure that they are small files sizes – the larger they are,
the slower it will be to load them – both for you and also
for users of the website
Tip: see Section 9: Pictures
When you have uploaded the file, a small thumbnail image
of your illustration will appear
To change the illustration, click in the box next to the
delete existing picture, and the image will be removed.
Then select a new illustration as instructed above
Tip: sometimes the thumbnail image does not change
when you upload a new illustration – you may need to
refresh the page by clicking the refresh button in the
browser bar
Insert a description of the image into the Alternate text box
e.g. Cover of ENCUENTRO
Click the check box to have the contents of the
current issue to the homepage

Additional Content Do not use unless absolutely necessary

5.3 Journal Page Header Do not use

5.4 Journal Page Footer You should insert the name of the journal and its ISSN
e.g. Discovery and Innovation ISSN:1015-079X

INASP Page 23

5.5 Navigation Bar Used to add additional items to the top level menu. Do not
use unless very necessary, because it adds to complexity

5.6 Journal Layout Each journal can chose a style for their own individual journal
from the choices given. This will not affect the appearance of
the other journals on the site. It will not affect the homepage
of the whole website. We would suggest that custom style
sheets are not used because of the effect they may have on
the rest of the site. A theme can be selected from the
dropdown menu. Once a theme is chosen it should not be
changed—users like to recognise a site and constant
changes in appearance are confusing

5.7 Information Information for Readers, Authors and Librarians will appear in
the ‘Information’ sidebar. The default text can be edited to
make it more relevant to your audience

5.8 Lists This refers to the number of items which will appear on a
page. Should not need to be changed

the information. You will then be given a screen saying that the data has been updated correctly
and the setup is complete. You can return to edit any of this information at any time

8. Finishing and checking
At this point, you have completed the setup. We recommend that you now check the appearance
of the changes you have made.
To view what the users will see, either
• Click on Home from the links at the top of the screen, or
• Open a second internet window and select your journal to view

9. Pictures
When you insert any illustrations on the web, they must be in either Gif or Jpeg format ( or Png –
but this is not currently recommended, as some browsers may not view them) – and ideally
should be under 50Kb in size (the smaller the better)
A good package for re-sizing images can be downloaded from the web for free from IrfanView
http://www.irfanview.com/. After scanning the cover,
open it in IrfanView and crop it to remove back-
250 pixels
ground information. Then go to the image drop down
menu and select Resize/resample and you can
resize the image by number of pixels or by
percentage size. We would suggest a picture of 350
x 250 pixels produces an image of appropriate size,
but you can experiment until you are happy with the
result. The image should not be too large because it
moves information down the screen and readers are
likely to miss is if they don’t scroll down the screen.
If you still have problems, then you should contact a 350 pixels
local IT support.

Page 24 INASP



Chapter 4: Managing an online journal

Document Notes
Date October 2010
Summary Outline of the structure of the JOL journal management system

Contents
1. Workflow for an online journal ........................................................26

INASP Page 25

1. Workflow for an online journal
The chart below illustrates the relationships and activities of the different roles in the online
editorial environment. These will be discussed in more detail in the coming chapters

OJS Workflow Chart

Journal Manager,
Reviewer, Copyeditor,
Editor and Layout Editor, and
Author Section Editor Proofreader

Submission 1. Submission Queue Journal Management
Author uploads file to journal Editor assigns submission to Setup and configure journal;
Website, and enters Section Editor to see through enroll editors, reviewers,
metadata for OAI indexing the editorial process copyeditors, proofreaders

Select Reviewers
Editor invites reviewers from
2. Submission Review
database with interests, load
Submission Review a) Check submission
Author can track process, b) Conduct peer review
see files, reviews, revise and c) Reach editorial decision
resubmit, at editor’s request Review Conducted
Reviewer submits review
and recommendation (which
Submission Editing may be rated by editor)
3. Submission Editing
Author reviews, copyedits
a) Copyedit submission
and proofreads galleys
b) Layout of formatted Copyediting
galleys
c) Proofread galleys
Layout
Key Layout Editor prepares
galleys in HTML, PDF, PS,
Journal Manager 4. Issue Management etc.
Editor a) Create issues
Section Editor b) Schedule submissions
c) Organise Table of
Reviewer Proofreading
Contents
Copyeditor
Layout Editor Submission Archive
5. Publication Complete records kept of
Proof reader Offering immediate open submission process for
Author access or delayed open published and declined items
access, with subscriptions
Reader

Open Journal Systems is an Journal Archive
open Source development of the Current Issue
Browsing issues, with
Public Knowledge Project: Items appear with Reading
indexing by OAI search
http://pkp.sfu.ca Tools linking to related
engines, as well as Google,
internal and external sources
etc.

Page 26 INASP



Chapter 5: Submitting new articles

Document Notes
Date October 2010
Summary Instructions for Author/Editors on how to submit new articles Contents

Contents

1. Introduction .......................................................................................28

2. Submitting articles............................................................................28

3. Step 1: Starting a submission .........................................................28

4. Step 2: Enter metadata .....................................................................29
4.1 Form items................................................................................29
5. Step 3: Uploading the submission ..................................................32

6. Step 4: Supplementary files.............................................................32

7. Step 5: Confirming the submission ................................................33

8. Step 6: Completion of the submission ...........................................33

9. Step 6: Completion of the submission If you have an
Author/Editor role ...................................................................33
10. How to add the next article ..............................................................34
11. Tracking the status of a submission ..............................................35

INASP Page 27

1. Introduction
Only Authors can submit new articles to the journals with which they are registered. Normally
Authors will register for a journal on the JOL from a remote location and will submit their papers
for consideration by the Editor of the journal. Sometimes, however, it is necessary for the Editor to
submit papers to the journal—e.g. already published articles in back issues, news items, or when
an author submits a paper by email independently of the website submission process. Therefore,
this section will explain the article submission process.

2. Submitting articles
• Log in to the JOL and go to the relevant journal and select the Author role
• The Active Submissions screen (shown below), shows all the articles submitted by the
author which have not been published yet. On the screen below, this author has already
submitted an article which is awaiting assignment
• To begin the submission of a new article, click on the CLICK HERE to go to step one of the
five-step submission process below the submissions box

Start another article There is only one
submission by clicking here submission for this
author

3. Step 1: Starting a submission

• Select a journal section from the drop down menu (see diagram on page 29)
• Tick all boxes in the Submissions Checklist – you cannot proceed until this is done. The
Journal Manager can edit these as required in Journal Setup
• Copyright—for information
• Save and Continue

Page 28 INASP

The technical
contact

Select a section for the article

Tick all the checkboxes

Editor can edit the copyright text

Author inserts information for
the Editor (rather like an email)

4. Step 3: Uploading the submission
• Uploading the submission – the Author clicks Browse to find the correct Word file on his/her
computer and then Upload it and Save. Authors must load Word files only so that they can
be changed during the course of the editing process
• If you are an editor loading already published back issues of your journal, you should only
load PDF files because the files will be loaded directly into the table of contents

INASP Page 29

Browse to find the Word file on your
computer and then click Upload. To
complete the process click Save and
continue

NOTE: If you are loading already published back issues as an Author/Editor, you MUST load a
PDF file here even if there is no full text. This enables a shortcut to by-pass the reviewing
process. This will be explained further in Section 8, Section 6: Removal of PDF files

5. Step 2: Enter metadata

5.1 Form items
To enter data into the web form boxes, you can type, cut-and-paste or drag-and-drop from a Word
document or from a PDF file. If there is an editing toolbar then you should click on the Paste from
Word button so that the formatting is converted to HTML code. You can view the HTML by
clicking on the HTML link

Enter the article elements within the web form as instructed (tips below), and when you have
completed it, click on Save and continue at the foot of this page – if you do not have all
elements, it is OK to leave boxes blank as long as they are not mandatory. Mandatory boxes are
marked with an asterisk (*) (First name, Last name, Email, Article Title, Abstract)
Style tips:
• What you type will display as you type it (upper/lower case, etc.) – for advice on style see the
sections below
• If you wish anything to appear in italic, bold, underlined or a list, you can use the editor menu
below the submission box. For special characters e.g. ±, sub/superscript, Greek characters
etc. – you will need to use HTML to code the special characters – see Chapter 10: HTML
codes

Page 30 INASP

5.1.1 Submission of Author(s)
• The User’s name who has registered as an Author will automatically appear in these boxes
• If you are an Editor, you will need to log as an Author and then type in the Authors’ names
instead of your own.
• Put in the Affiliation – the organisation where the author works
• Select the Country where the Author is based from the drop down menu
• It is mandatory to include an Email for each author. If the author does not have an email,
then you are advised to create an email address for this purpose, such as
authorinquiry@inasp.info which will be redirected to the editor of the journal so that they can
direct the journal to the appropriate person
• A URL for the author can be included if there is one. This will appear as a hyperlinked URL at
the bottom of the bio statement on the About the author pop-up
• The Bio statement can be used if you want to put in the author’s department and his rank or
any other background information about him/her
• If there is more than one author, then click Add Author and repeat this section

Style tips
• Use Capitals consistently within an issue – it makes the articles look more professional:
CAPITALS are not acceptable for CrossRef metadata and should not be used for the entire
author’s name
• Even if authors are all at the same institution, every author should have an institution/
affiliation against them – this is both for the metadata capture, and also because the address
displays next to each name
• Each author must have an email address—you can copy of that for the corresponding author

5.1.2 Submission of Title
• Enter the Title
Style tip – Use Capitals consistently within an issue – it makes the articles look more
professional: CAPITALS are not acceptable for CrossRef metadata and should not be used for
the entire title

5.1.3 Submission of Abstract
• Enter the Abstract. If there is no abstract then put “No abstract available.”
• The DOI for the article should be inserted below the abstract (See Chapter 8 Section 5)

INASP Page 31

• The article citation should appear at the bottom of the abstract so that if a reader copies the
abstract, they will have all the information about the article. e.g. African Journal of
Biotechnology Vol.5(17), pp.1519-1523, 2006

Remember to click this
button to paste an
abstract from Word.
Do not just paste
directly into this
abstract box

5.1.4 Submission of Indexing
• It is important to fill in the indexing information because this is part of the metadata used in
the search process.

5.1.5 Submission of Supporting Agencies
These are rarely used – usually only in medical fields where “conflict of interest” occurs – for
example a research project funded by a pharmaceutical company. Usually this field can be left
blank

Complete the submission of the metadata by clicking Save and continue
You will now need to go back to the top of the form and select Spanish as the form language and
then enter the title and the abstract in Spanish.

Page 32 INASP

6. Step 4: Supplementary files
• If there is a supplementary file such as a data set or a large appendix which is not part of the
paper, then load it in the same way as the submission file described in Section 5 above.
• If there are no supplementary files then just Save and continue

7. Step 5: Confirming the submission
Confirm that the correct file is listed, then click Finish Submission

8. Step 6: Completion of Submission

• Click on the Active Submissions and you will be taken back to the first screen of the
submission process
• You will be able to see a list of all the articles you have submitted

New article just submitted is
now listed as being received
and awaiting assignment to a
Section Editor

• To submit another article, click on the CLICK HERE to go to step one of the five step
submission process

9. Step 6: Completion of submission if you also have an
Editor Role

• If you have both an Author and an Editor role on the journal, you will be able to by-pass the
editing process by clicking on the CLICKING HERE button on the final page of the
submission (see over)

INASP Page 33

• The system will now recognise you in the role of an Editor
• Clicking on the CLICKING HERE button, takes you to the article editing page which will show
all the stages of the editing process. However, you only need to go to Scheduling in the
middle of the page
• The drop-down box shows the issues which are available and you can select the one you
want and Record

Click here to by-pass the review
and editing process

Role changes to an Editor

Scroll to the middle of the page

Click here to Record
the changes

The article is assigned
to this issue

10. How to add the next article
If you are an Author/Editor, once you have completed the submission of an article, click on User
from the “breadcrumbs” menu which will take you back to the beginning of the administration
process. You can then select the role of Author and begin another submission (Sections 2-8).
You can always identify your role and location in the system from “breadcrumbs”

Breadcrumbs

Page 34 INASP

11. Tracking the status of a submission
The Active Submissions page allows an Author to track the status of all his/her submissions to
the journal. In the example below, the article has been processed by the Editor and is queued for
review

Click on the title of the article to see its status.

Submission
identifier

File number

The Summary shows the number of the article as it will be identified in the JOL system. It shows
the original file name in the system (6-17-1-SM.DOC). The first number is the unique identifier of
the article in the JOL system (6) and SM stands for “Submission Manuscript” thus identifying the
file as one which the Author submitted. This identifier will change as the file moves through the
editorial system
The Summary shows when the article was submitted, its status in the system (queued for review)
and the Metadata – the title, the abstract and any other information included in the prompt boxes
at the time of submission. The metadata can be edited at any time and supplementary files can be
added

INASP Page 35

Below the heading Summary, there are two other pages to view.
Click on Review to see
• the status of the peer review process for the article
• the Editor’s decision on the paper – this will only be available once a decision has been made
Click on Editing to see the status of the article in terms of
• copyediting
• layout
• proofreading

Page 36 INASP



Chapter 6: Editing submitted articles

Document Notes
Date October 2010
Summary Instructions for Journal Editors on how to edit articles already submitted
onto the database – either after publication or before publication.

Contents

1. Introduction .......................................................................................38

2. To access the metadata ...................................................................38

3. To delete an article ...........................................................................39

4. Caution...............................................................................................39

INASP Page 37

1. Introduction
The correct terminology for editing an article on JOL is "editing the article metadata"
It is not possible to edit any articles without logging on, and you can only edit the journals where
you are authorised to do so. An Author can only edit the metadata for his/her own articles. An
Editor can edit the metadata and the full text for any of the articles submitted to the journal. The
information below assumes that you are an Editor of a journal

2. To access the metadata
If you know which issue the article is in:
• Select User from the “breadcrumbs” or select My journals from right-hand side bar
• Select the Editor role
• If the issue has already been published, then click on Back issues, otherwise click on Future
issues
• Click on the issue in which the article appears
• You can change the page numbers here
• To change other information, click on the title of the article
• This will take you to the Editing page for the article and you need to select the Summary
page

• On the Summary page, scroll down to the Submission metadata and click on Edit
Metadata
• The metadata page is then more or less the same as that for loading an article and all the
information (except page numbers) can be changed here

If you don’t know which issue the article is in:
• Click on Archives
• Find the relevant article and the Volume and Issue number will be given alongside. To
change the page numbers, you will need to go to the relevant issue (Back Issues)
• To change other information, click on the title of the article
page
• On the Summary page, scroll down to the Submission metadata and click on Edit
Metadata
• The metadata page is then more or less the same as that for loading an article and all the
information (except page numbers) can be changed here
Page 38 INASP

3. To delete an article

• Locate the article in Back issues (if it has been published), or Future issues (if it has not
been published) or in the Archives
• Click on the title of the article
page
• On the article Summary page, scroll down to the Status and click on Archive Submission.
Articles can only be deleted when they have been “Archived”
• (Skip the option to email the author if you are submitting the article as an editor)
• Go to Archives
• Click Delete which will now be available alongside the relevant article

Click on the title to
edit the article

Click to delete the
article entirely

Tip: the articles listed within Archive are in chronological order – the date you originally entered
them with oldest first, and newest last

4. Caution
Prior to publication you can make any changes you wish to make (ensuring that you do not
introduce errors). However, if you are making a correction after publication (either online, or in
print), beware of making changes that will affect references and citations to the article – see
Chapter 9: Good Practice – JOLs and online publishing within this manual – you could invalidate
the work of future researchers

INASP Page 39



Chapter 7: The peer review process

Document Notes
Date October 2010
Summary Instructions for the Editor/Section Editor on how to manage the peer
review process

Contents

1. Editor role.......................................................................................... 41
1.1 Unassigned articles.................................................................. 41
1.2 Assigning an Editor/Section Editor........................................... 42
1.3 Assigning a Reviewer............................................................... 44
1.4 Making a decision on an submission ....................................... 47
1.5 Copyediting a submission ........................................................ 48
2. Copyeditor role ................................................................................. 49
2.1 Step 1 ....................................................................................... 49
2.2 Step 2 ....................................................................................... 50
2.3 Step 3 ....................................................................................... 50
3. Layout Editor role............................................................................. 50

4. Proofreader role ............................................................................... 52

5. Reviewer role .................................................................................... 53
5.1 Accepting/not accepting the review ......................................... 55
5.2 Review guidelines .................................................................... 55
5.3 Reading the submission........................................................... 55
5.4 Preparing the review ................................................................ 55
5.5 Uploading files.......................................................................... 55
5.6 Recommendation ..................................................................... 55

Page 40 INASP

1. Editor role
• Register as a User with the journal for which you will be the Editor
• You can register as an Author and a Reviewer for the journal, but the Journal Manager will
need to assign you as an Editor of the journal
• When you Login with your journal, you will be able to see all the roles available to you –
select the Editor role

On the Editor’s Homepage you will be able to see a summary of the status for all the articles
submitted to your journal by remote authors:
Unassigned (3) – shows how many articles have been submitted by Authors and which have not
yet been assigned to reviewers
In Review (82) – these are articles which are already in the review process
In Editing (3) – these are articles which have been through the review process and have been
accepted for publication in the journal. They are now in the editing process (copyediting, layout
and proofreading)
Archives – these are articles which have already been published or those that have not been
accepted for publication in the journal

1.1 Unassigned articles
Click on the Unassigned link to see a list of the articles submitted to your journal. The information
shown is:
• The article identifying number on the system (e.g. 481)
• The date on which it was submitted by the Author (e.g. 06-01 = 1 June)
• The section of the journal to which it has been submitted (this depends on whether or not you
have defined sections in your journal – if you have not, then this will be the default ART
(articles).
• The surname of the submitting Author
• The title of the article

INASP Page 41

You can display the submitted articles by using the drop-down box
at the top of the list so that you can see all the articles assigned to
a particular Section Editor or, if you want to work on a particular
section (e.g. Case Studies), the articles can be sorted so that the
case studies are grouped together.

If there are a lot of submitted articles, you can also search them according to their:
• Title
• Author
• Editor
• Reviewer

You can also search the submitted articles according to the dates on which the article was
submitted e.g. you could search for articles submitted in the month of August.

1.2 Assigning an Editor/Section Editor
If the Journal Manager has not already assigned a Section Editor to particular sections (see
Section 2.1 Journal Sections page 14), Articles in the Unassigned queue need to be assigned to
an Editor or Section Editor who will take responsibility for the article through the Review process
• Click on the title of the article
• On the Summary page the Original file gives the identification label assigned to the file which
was loaded by the Author (481-11935-1-SM.DOC)
• 481 = the article identifier in the system
• SM = the submission manuscript
• DOC = a Word document
• No supplementary files were loaded—but the Editor can add them at this point if necessary
• The submission was assigned to the Articles section by the Author, but the Editor can change
this if necessary
• Under the Editors section – no Editor has been assigned. You can choose to add a Section
Editor, an Editor, or yourself to this article

Page 42 INASP

Details about the submission

• If you choose to Add Editor or Section Editor you will be shown a list of the people who are
registered as editors for this journal and you can click Assign to allocate the submission to a
person

These editors
have not been
assigned any
submissions yet

• An email will be sent to the chosen editor to inform them that they are now responsible for the
editorial process on this submission and a hyperlink to the article will be given. The email is
generated automatically with all the relevant information and can be sent as it is, or it can be
edited at this stage by the Editor if some more personal comments are required (see over)
• If you choose to assign yourself as an editor for the submission, then click Add self
• The Editor/Section Editor will now be listed for this submission
• Under the Status section, the submission will now have changed from being “unassigned” to
“queued for review”.

INASP Page 43

Link to the article

Now one
article In
Review

Editor assigned

Page 44 INASP

1.3 Assigning a Reviewer
The Editor/Section Editor who has been assigned to an article will need to assign reviewers to it.
• Beneath the heading with the identification number of the article, click on the menu item
Review to show the review status of the article
• It is possible here to load a revised version of the paper. If the author did not remove the
names of the authors and their affiliations the Editor will need to do so and then load the
revised paper so as to ensure a blind review

• To assign a reviewer, go down to the Peer Review section and click on Select Reviewer and
assign one of the reviewers from the list – if you want to add more reviewers to the list click
on Enroll existing user or Create a new Reviewer
• If the article is in the second stage of reviewing, you might want to look at the View Regrets,
Cancels, Previous Rounds in order to see which reviewers have already been asked to
review the article
• If you need two reviewers per article, then click on Select Reviewer again. Some reviewers
on the list may already be assigned and you will not be able to use them for this article. As
soon as the second reviewer is assigned, you will be returned to the Review page where both
reviewers will be listed
More reviewers
can be enrolled
from the list of
users or a new
user can be
registered and
assigned as a
reviewer

Click here
to assign
reviewer

Information about reviewers
available to the Editor.
Reviewers should indicate
their interest when registering

INASP Page 45

• “Due” refers to the date
on which the review is
required from the
reviewer – by default it is
set at one month from
the date of assignment,
but you can change the
date if you wish by clicking on it
• The Review must now be invited by clicking on the envelope icon to send a request
email

Anne Powell:

I believe that you would serve as an excellent reviewer of the manuscript, "Conductive variation of electrolytes," which
has been submitted to Sri Lankan Journal of Physics. The submission's abstract is inserted below, and I hope that you
will consider undertaking this important task for us.

Please log into the journal web site by 2009-06-09 to indicate whether you will undertake the review or not, as well as to
access the submission and to record your review and recommendation. The web site is http://www.sljol.info/index.php/
SLJP

The review itself is due 2009-06-29.

If you do not have your username and password for the journal's web site, you can use this link to reset your password
(which will then be emailed to you along with your username). http://www.sljol.info/index.php/SLJP/login/resetPassword/

Submission URL: http://www.sljol.info/index.php/SLJP/reviewer/submission/3

Thank you for considering this request.

Anne Powell
apowell@inasp.info Example of an automatic email sent to
the reviewer contains a link to the paper
and the abstract
"Conductive variation of electrolytes"

Abstract
This is an empirical study which demonstrates that there is extreme variation in conductivity of electrolytes when the
temperature varies.

• The date of the request will be shown and when the reviewer agrees to do the review, the
date will appear in the “Underway” column – this shows that the review is being done. The
Editor can also click on Will do the Review or Unable to do the Review
• If the reviewer is late in sending the review the system will send an automated reminder (if
this is enabled by the Journal Manager in Setup)
• When the Reviewer has completed the review and sent a decision, it will be automatically
inserted against the Recommendation with the date on which the decision was made
• The reviewer’s comments can be read by clicking the Review document
• If the Reviewer submitted a file with comments on it, or other information relevant to the
submission, this would be available as an “Uploaded file”
• Once the review has been received, click on the envelope icon under Acknowledge
column to send an email to the Reviewer to thank them for their contribution
• Finally, rank the reviewer on the basis of the quality of the report and their punctuality.
This ranking is for internal use by the journal when using reviewers again in the future

Reviewer comments
can be read

Page 46 INASP

Guide to managing and publishing a journal on the LAMJOL

Guide to managing and publishing a journal on the LAMJOL

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Guide to managing and publishing a journal on the LAMJOL