Managing site collections

Managing Site
Collections and Sites

Learn More @ http://www.learnnowonline.com
Copyright © by Application Developers Training Company

Objectives


Objectives
• Explore the relationship of site collections
and sites


Objectives
and sites
• Set up site collections and sites


Objectives
and sites
• Use lists, libraries, and web pages in a site
for collaboration


Objectives
and sites
for collaboration
• Employ site templates provided with
SharePoint for solving business problems


Objectives
and sites
for collaboration
• Apply features to a site


Objectives
and sites
for collaboration
• Apply features to a site
• Understand and use publishing portals


Agenda


Agenda
• Site Collections and Sites


Agenda
• Collaborating in SharePoint 2010


Agenda
• Site Templates


Agenda
• Site Templates
• SharePoint Features


Agenda
• Site Templates
• SharePoint Features
• Publishing Portals


Site Collections


Site Collections
• Hierarchical collection of one or more sites


Site Collections
• Security boundary


Site Collections
• Navigation boundary


Site Collections
• Usually created by administrators


Site Collections
• Self-service creation permits users to create


Site Collections
• Created via:


Site Collections
• Created via:
• Central Administration


Site Collections
• Created via:
• PowerShell


Site Collections
• Created via:
• PowerShell
• STSADM.EXE


Site Collections
• Created via:
• PowerShell
• STSADM.EXE
• SharePoint Server Object Model (.NET)


Sites


Sites
• Point of interaction between user and
SharePoint


Sites
SharePoint
• Exists at a particular URL


Sites
SharePoint
• Collection of lists and libraries


Sites
SharePoint
• Always belongs to a site collection


Sites
SharePoint
• Always belongs to a site collection
• Top-level (or root) site created
automatically when site collection is
created


Sites (cont.)


Sites (cont.)
• Created via:


Sites (cont.)
• Created via:
• Site Actions|New Site


Sites (cont.)
• Created via:
• PowerShell


Sites (cont.)
• Created via:
• PowerShell
• STSADM.EXE


Sites (cont.)
• Created via:
• PowerShell
• STSADM.EXE
• SharePoint Server Object Model (.NET)


Terminology


Terminology
• Some confusion in use of word “site”


Terminology
• Server object model uses SPSite class
for site collection


Terminology
for site collection
• Server object model uses SPWeb class
for site


Terminology
for site collection
• Server object model uses SPWeb class
for site
• Developers will frequently mix the
terms “site” and “site collection”
because of the object model

Collaborating in SharePoint
2010


2010
• Lists


2010
• Lists
• Document libraries


2010
• Lists
• Document libraries
• Web pages


Lists


Lists
• Collection of structured records (items)


Lists
• Item consists of columns (ﬁelds)
populated by users


Lists
populated by users
• Standard list templates


Lists
populated by users
• Calendar, contacts, events, tasks, links,
announcements, custom


Lists
populated by users
• List can be customized


Lists
populated by users
• Add or remove columns


Lists
populated by users
• Change column titles


Lists
populated by users
• Alerts notify users of changes to list


Document Libraries


Document Libraries
• Specialized list


Document Libraries
• Always contains a document for each
item


Document Libraries
item
• Library templates


Document Libraries
item
• Documents, pictures, InfoPath forms


Document Libraries
item
• Library can be customized


Document Libraries
item


Document Libraries
item
• Supports versioning, check-in/check-

Web Pages


Web Pages
• Presents the information in lists and
libraries


Web Pages
libraries
• Can be authored by users


Web Pages
libraries
• Contains HTML markup


Web Pages
libraries
• Web parts embedded on page


Web Pages
libraries
• Formats


Web Pages
libraries
• Formats
• Wiki pages (“rich content”)


Web Pages
libraries
• Formats
• Wiki pages (“rich content”)
• Web part pages


Edition-speciﬁc Site
Templates


Templates
• SharePoint Foundation


Templates
• Foundation site templates found in all
editions of SharePoint


Templates
• Examples: Team Site, Blank


Templates
• SharePoint Server


Templates
• SharePoint Server
• Examples: Document Center, Publishing
Portal


Site Template Categories


• Collaboration


• Collaboration
• Meetings


• Collaboration
• Meetings
• Enterprise


• Collaboration
• Meetings
• Enterprise
• Publishing


• Collaboration
• Meetings
• Enterprise
• Publishing
• Custom


Portal Templates


Portal Templates
• Publishing Portal


Portal Templates
• Employs SharePoint publishing infrastructure


Portal Templates
• Can only be used when creating a site
collection (not a subsite)


Portal Templates
• Creates top-level publishing site and subsites


Portal Templates
• Restrict subsites to certain templates


Portal Templates
• Enterprise Wiki


Portal Templates
• Enterprise Wiki
• May be used for creating site collections


Portal Templates
• Enterprise Wiki
• May be used for creating site collections
• May be used for creating subsites only when
SharePoint publishing features are enabled


Creating Custom Site
Templates


Templates
• Create site from existing template


Templates
• Customize site to meet business need


Templates
• Save site template on Site Settings
page


Templates
• Save site template on Site Settings
page
• May optionally save site content with
template


Commonly-used Site
Templates


Commonly-used Site
Templates
• Team Site


Commonly-used Site
Templates
• Team Site
• Most commonly used


Commonly-used Site
Templates
• Team Site
• Collaboration for team


Commonly-used Site
Templates
• Team Site
• Tasks, calendar, team discussion lists


Commonly-used Site
Templates
• Team Site
• Shared documents library


Commonly-used Site
Templates
• Team Site
• Site assets library used for multimedia
elements


Commonly-used Site
Templates
• Team Site
• Site assets library used for multimedia
elements
• Site pages library for authored web pages


Commonly-used Site Templates
(cont.)


(cont.)
• Blank Site


(cont.)
• Blank Site
• Has no content


(cont.)
• Blank Site
• Has no content
• Frequently used for developer projects
that need to start from scratch


(cont.)
• Blank Site
• Has no content
• All lists, libraries, etc., added by developer
or end user


(cont.)
• Blank Site
• Has no content
or end user
• Blog


(cont.)
• Blank Site
• Has no content
or end user
• Blog
• Used for authoring and managing blog
posts


(cont.)
• Group Work Site


(cont.)
• Group Work Site
• Enhanced version of team site


(cont.)
• Group Work Site
• Includes group calendar for scheduling
resources


(cont.)
• Group Work Site
resources
• Meetings


(cont.)
• Group Work Site
resources
• Meetings
• Basic, Blank, Decision, Social, Multipage,
and Recurring


(cont.)
• Group Work Site
resources
• Meetings
• Basic, Blank, Decision, Social, Multipage,
and Recurring
• Each tailored to a particular kind of
meeting

(cont.)
• Document Center


(cont.)
• Document Center
• Enterprise document management


(cont.)
• Document Center
• Not available in SharePoint Foundation


(cont.)
• Document Center
• Ratings


(cont.)
• Document Center
• Ratings
• Rich content types


(cont.)
• Document Center
• Ratings
• Site home page shows new, recently modiﬁed,
and highly rated documents


(cont.)
• Document Center
• Ratings
• Records Center


(cont.)
• Document Center
• Ratings
• Records Center
• Records management


(cont.)
• Document Center
• Ratings
• Records Center
• Index and route ﬁles for archival


(cont.)
• Document Center
• Ratings
• Records Center
• Index and route ﬁles for archival
• Drop-off via library, email


SharePoint Features


SharePoint Features
• Discrete units of SharePoint
functionality


SharePoint Features
functionality
• Custom features may be authored by
developers


SharePoint Features
functionality
developers
• Examples:


SharePoint Features
functionality
developers
• Examples:
• Publishing infrastructure


SharePoint Features
functionality
developers
• Examples:
• SharePoint Server Standard features


SharePoint Features
functionality
developers
• Examples:
• SharePoint Server Enterprise features


SharePoint Features
functionality
developers
• Examples:
• SharePoint Server Enterprise features
• Certain features support certain kinds
of sites Copyright © by Application Developers Training Company

The Publishing Infrastructure


• Used for creating publishing sites


• Many readers, few authors


• Branding capabilities


• Two features:


• Two features:
• SharePoint Server Publishing Infrastructure
(site collection)


• Two features:
(site collection)
• SharePoint Server Publishing (site)


• Two features:
(site collection)
• Features are split to permit some sites in
collection to omit publishing


• Two features:
(site collection)
• Features are split to permit some sites in
collection to omit publishing
• Example: Search site doesn’t need publishing


Publishing Portals


Publishing Portals
• Publishing portal template


Publishing Portals
• Only available when creating a site collection


Publishing Portals
• Automatically activates publishing, server,
and enterprise features


Publishing Portals
• Useful for:


Publishing Portals
• Useful for:
• Sites where most visitors are readers, not
authors


Publishing Portals
• Useful for:
authors
• Internet-facing sites with anonymous access


Publishing Portals
• Useful for:
authors
• Internet-facing sites with anonymous access
• Pre-allocates subsites for press releases


Publishing Portals (cont.)


• Subsites restricted to:


• Enterprise Wiki template


• Enterprise Wiki template
• Publishing site with Workﬂow template


Learn More!


Learn More!
• This is an excerpt from a larger course. Visit
www.learnnowonline.com for the full details!


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