The document discusses three potential filming location options at King Alfred's School for a short film. Option 1 is a conference room that may already be booked and has many chairs that would need rearranging. Option 2 is a back office with windows that lack blinds and displays student work. Option 3 is a register office with no natural light requiring all artificial lighting, personal belongings to use carefully as props, and limited space. Risk assessments identify trip and contact hazards for all options and provide actions like contacting the onsite nurse.

1. Location Recce

2. Filming location - King Alfred’s School
King Alfred’s School in Highbridge is our filming location for November
26th. It is one of our crews’ secondary school so the knowledge of the
location itself is quite good.
We have connections to the school and their staff, and therefore, we
were able to book the filming day here for our short film.
Although it is a school, some of the rooms scattered around campus
have the correct atmosphere and style of that of a office. With
permission from the headteacher, they have given us access to 3 of the
rooms in the school - and we decided to carry out risk assessments and
recce for each to decide which would be most appropriate for our
filming.

3. Option 1: Conference Room -
Reception Block
Possible Problems
The room may be used on the day of filming as it is
hired out to nearby companies if need be.
Therefore we will need a backup room if this
occurs.
There are many chairs stationed around the main
desk. Because we have a limited amount of cast
(even with the crew) it would make the room
seem unrealistic. If at all possible, we will have to
move a few of the chairs out of the room and
write in the script an explanation why the
characters are on their own.
Letting just the right amount of light in could be a
potential issue. We want the scene to be bright
and colourful, however if we open all the blinds
fully, the audience will be able to see the school
scenery in the background and therefore lose
the authenticity.
Risk Assessment
Risk Who would be at
risk?
Type of Hazard Rating of severity Action to take
Cables/Leads from
equipment
Cast & Crew Trip Hazard ** Contact onsite nurse
if need be
Injuries during moving
chairs
Crew Trip Hazard * Contact onsite nurse
if need be
Props hitting actors (chair
being thrown back -
scene 1)
Cast/Crew/Equipm
ent
Contact Hazard *** Contact onsite nurse
if need be
Fire started in another
part of the site
Cast & Crew Burn Hazard **** Fire Alarms triggered,
everyone leave
through the fire door
and gather at the fire
drill spot. Emergency
services automatically
contacted through the
school’s system

4. Option 2: Back office (A-Block)
Possible Problems
Lighting - The windows in the room do not have
blinds on them as the room is barely used.
This could mean a lot of our shorts are
over exposed.
The paintings on the board have student names
and school project information on them.
With permission with the school we might
be able to take them down for the day, to
keep the authenticity of the ‘office’.
The room is quite small in comparison to the
others that had been offered, meaning it
might be cramped for cast and crew.
However, we have been granted access to
the small room next door for our food
break.
Risk Assessment
Risk Who would be at
risk?
Type of Hazard Rating of severity Action to take
Cables/Leads from
equipment
Cast & Crew Trip Hazard ** Contact onsite nurse
if need be
Radiator (control is in
another building)
Crew Burn Hazard ** Contact onsite nurse
if need be
Moving desks, chairs and
props
Crew Contact Hazard *** Contact onsite nurse
if need be

5. Option 3: Register Office (A-Block)
Possible Problems
Lighting - The room itself has no windows, and relies on the door
glass and a hatch door, at the back, for any natural lighting.
This means lighting would all have to be artificial, and would
have to constantly move the lighting equipment around the
room to maintain consistent and realistic lighting.
Personal belongings - the staff who use the room are happy for us to
use some of their belongings that they leave over the weekend
in our filming, to create a realistic feel. However, we do have to
be specifically careful with these props as it would not only be
careless but disrespectful to break anything whilst setting
up/moving about.
Space - The room itself is a realistic size for a functioning office,
however, with all the equipment it may be tricky for us to
navigate around the room.
Risk Assessment
Risk Who would be
at risk?
Type of Hazard Rating of
severity
Action to take
Breakages -
photo frame
glass
Cast & crew Cut Hazard ** Access first aid kit
for
plasters/bandages
Hot lamps from
lighting
equipment
Crew Burn Hazard ** Contact onsite nurse
if serious
Cables/Leads
from equipment
Cast & Crew Trip Hazard ** Contact onsite nurse
if need be
Props hitting
actors (chair
being thrown
back - scene 1)
Cast/Crew/Equi
pment/Personal
belongings
Contact Hazard *** Contact onsite nurse
if need be