The document summarizes significant changes to an agreement based on an April 2014 audit. It discusses four changes: 1) Custodial services may be brought in-house. 2) Staffing levels will be reviewed and reductions considered through attrition. Savings would go to materials. 3) Inter-library loan program costs will be split 50/50 between cities and items included defined. Costs reconciled annually. Drivers must comply with safety programs. 4) The agreement term changed from one year renewing automatically for four years, to one year renewing annually for up to one additional year.

1. Significant Agreement Changes
 Based on April 2014 Audit recommendations
 Custodial service: Audit - It may be in the city’s best long
term interests to take over janitorial services.
 Section 1.04: The City of College Station shall re-evaluate the
cost/benefit of full-time custodial staff
College Station staff is currently in process of creating a scope of
services and investigating IF the costs of service can be added to the
City’s current custodial contract.
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2. Significant Agreement Changes
 Based on April 2014 Audit recommendations
 Staffing: Audit - Consider reallocating staffing and could
gradually reduce staffing through turnover and leave
positions vacant. Savings realized could be utilized for
materials.
 Section 2.04: The Library System Director will review and
consider implementation of the CS 2014 Library Audit Report and
findings and will work with College Station over the extended
term of the agreement for possible implementation of the
findings. Any savings in personnel costs would be recaptured so
as to supplement the Ringer Library materials budget.
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3. Significant Agreement Changes
 Based on April 2014 Audit recommendations
 Inter-Library Loan Program: Audit - Costs for the program
should be adjusted to be more equitably shared.
 Section 4.02: (paraphrased) Clarified provisions to split costs for
the program at 50%/50% between the cities, and outlined the
items to be included (vehicle replacement, maintenance, fuel,
and staff time.
The costs will be reconciled at the end of the fiscal year.
Also, the driver’s of the vehicles for the program shall be in
compliance with the City of Bryan’s driver safety program.
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4. Significant Agreement Changes
 Based on April 2014 Audit recommendations
 Term: Section 11.01: changed –
Previous Term = one year, plus automatically renewed
annually, for a total of 4 years
New Term = one year, and shall automatically renew annually
for up to one additional year term (Oct. 1 – Sept. 30). Expires
Oct. 1, 2016 unless otherwise renewed.
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