Spoken English Master Course

1. Application Writing

2. Writing Guidelines for Job Application Letters
Length: A letter of application should be no more than one page long.
Format and Page Margins: A letter of application should be single-spaced with a space
between each paragraph. Use about 1" margins and align your text to the left, which is the
standard alignment for most documents.
Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should
be between 10 and 12 points.

3. What to Include in Each Section of
the Letter
Heading: A letter of application should begin with both your and the employer's
contact information (name, address, phone number, email) followed by the date. If
this is an email rather than an actual letter, include your contact information at the
end of the letter, after your signature.

4. Your information (for both written and email letters) should indicate:
•Name: Add your full name.
•Street address: State the address where you currently live.
•Location: Also include your city, state, and zip code.
•Phone number(s): Mention the number where you can most easily be reached. If you
are reachable at a mobile number by day, and a home office phone number by
evening, you can choose to list both numbers—label one "Mobile phone" and the other
"Evening phone."
•Email address: This is only needed for written cover letters; for email cover letters,
the email itself serves as a record of your email address. Be sure to include a
professional handle for your email contact information, preferably a variant of your
name or initials.
•Preferred method of contact: Indicate the quickest way to contact you from the
available options you provide—be it a mobile phone number or email contact
information.

5. Your recipient's information (only included in written cover letters) should include:
Name: This should be the full name of the recipient—usually the department manager who is in charge of
hiring. If needed, check the company website or LinkedIn to find out the department manager's name.
When in doubt, call the company's main line and ask the receptionist. If you cannot determine the contact's
name, use the name of the department in the contact information.
Title: Add the job title of the recipient—for example, "Sales Manager."
Company: State the recipient's company name.
Address: Include the address of the recipient's company.
Location: Add the city, state, and zip code of the recipient's company.

6. Salutation: This is your polite greeting. The most common salutation is
"Dear Mr./Ms." followed by the person's last name. Find out more
about appropriate cover letter salutations, including what to do if you
don't know the person's name, or are unsure of a contact's gender.

7. Body of the letter: Think of this section as being three distinct parts.
In the first paragraph, you'll want to mention the job you are applying for and where you saw
the job listing.
The next paragraph(s) are the most important part of your letter. Remember how you
gathered all that information about what employers were seeking, and how you could meet
their needs? This is where you'll share those relevant details on your experience and
accomplishments.
The third and last part of the body of the letter will be your thank you to the employer; you
can also offer follow-up information.

8. Complimentary Close: Sign off your email with a
polite close, such as "Best" or "Sincerely," followed by
your name.
Sincerely
Sincerely yours
Regards
Best
Best regards
With best regards
Kind regards
Yours truly
Most sincerely
Respectfully
Respectfully yours
Thank you
Thank you for your consideration
Affectionately
Best wishes
Cheers
Eagerly waiting for a response
Fondly
Warm regards
Warmest regards
Warmly
Take care
Take it easy
Have a great day
Have a nice day
Love
Smiles
XOXO
Yours
Yours faithfully
Abbreviations (Thx or any
other abbreviated word isn't
appropriate)
Any emoticon (no smiley
faces)
Sent from my phone (if your
phone automatically includes
it, you can remove it in the
settings)

9. Signature: End with your signature, handwritten, followed by
your typed name. If this is an email, simply include your typed
name, followed by your contact information.