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Kicking Off Asana
- 2. Why? Asana is the easiest way for teams to track work and get results.
- 5. At the moment your teams communication is likely to happen in a couple of ways: 1. Email 2. Instant messaging ( What’s up) 3. Meetings. 4. Over lunch / dinner 5. Phone Calls The problem with most of these forms of communication, is that you have the discussion and very rarely is the communication tied to a list of tasks that need to be completed. Tie discussions to actions
- 6. Asana makes it easy for us to collaborate and accomplish our goals Meet Asana
- 7. Asana is how we track
- 9. What is ASANA? Asana makes it easy for us to collaborate and accomplish our goals.
- 13. Welcome to Asana
- 15. Icons in Asana:
- 19. Open Asana on the website: • www.asana.com
- 21. If you need help
- 22. THE BENEFITS OF USING ASANA See the work At the moment, what happens if you want to know what a particular team or a specific person is working on?
- 24. But this is how we’ve always done things . “Give me six hours to chop down a tree and I will spend the first four sharpening the axe” – Abraham Lincoln
- 25. Congratulations Welcome to ASANA
- 27. Hacks of using Asana: Instead keep communication inside Asana. •Tell people to keep Asana open on their computer during the day and to keep an eye on the Inbox counter. This needs to be activated from account settings.
- 28. •Keep your “My Tasks” section organized •. Mark anything that’s not due for a while for “Later”. Keep anything that’s due within a week in “Upcoming” and stuff that’s due today in “Today” (pretty simple right).
- 29. Energy Level: • low energy mode • high energy mode Use Tags Time: • 5 minutes • 25 minutes • 60 minutes
- 30. Inbox Overwhelm
- 31. Working in themes • Monday: Administration day • Wednesday: JCI Lebanon • Thursday: Toastmasters • Saturday: Friends day + Exploring Day • Sunday: Family Day When theming your days, don't skip a day; even on the weekend, you can theme Saturday and Sunday as free days.
Editor's Notes
- magine you go grocery shopping. It's pretty likely that you're going to enter the supermarket with a meal plan of the food you're going to need for the upcoming week. But, do you go shopping by day and buy all the ingredients for each day as you navigate the supermarket? Probably not. It's more likely that you'll start in the fruit and vegetable section and you'll grab all the fruits and veggies you need for each meal while you're there. This is mode-based work.
- Take email for example – a bunch of people get involved to talk about an idea. Cool. But by the end of the conversation, there’s no clear list of things that need to be done, no one really knows who’s doing what and there’s no sense of urgency tied to any of this (this used to happen to us a lot).
- I like to describe it as a “to-do list for the entire company Benefits: This tool is going to organize our work, streamline communication and allow us to get more done. Our aim is to move internal communication from email into Asana. Make this clear from the get-go. Explain that it’s going to give them more transparency over what’s going on inside the company. Explain that cool companies like Dropbox, Uber and Airbnb are using this tool.
- Every staff member in your organization has a separate account and can join different “Teams” within Asana. Within these teams, “Projects” are created and this helps define the major blocks of work the team needs to work on. Different people within the team or even guests from other teams can be invited to individual Projects. Inside these projects, you have lists of “Tasks” and “Sub-Tasks” that get allocated to different people. These tasks break up the work within a Project and clearly define who’s doing what and by what date. Inside each of these tasks you also have a comment thread for communicating with one another about the task at hand
- For help getting up to speed, read our iOS Quick Start Guide For help getting up to speed, read our Android Quick Start Guide
- The process might look something like this: You ask the individual or team: “What does your current workload look like?” They look at the email Inbox to find 1) conversations they need to reply to, or 2) they try and work out the “next action” tied to an email. It’s usually at this point that most people actually stop to ask what actually has to be done next to move a project forward. They may consult their individual to-do lists (which could be in a notebook or app). They might search their recent Documents to find the files they’ve recently worked on. All of this is done to try and create a clear picture of their current workload. The individual or team gets back to your a while later with a list of jobs that they’re working on. However it’s likely they’ve missed or forgotten something during this process of collection and sorting.
- If you want to remain competitive in our fast changing world, you should consider how you can use new technology and tools to save time and increase your output. What a great excuse! “This is how we’ve always done things and it’s working fine”. Well, let me ask you this – Do you value time? If your answer is “yes” (and I hope it is), then you should seriously consider running your business with Asana
- So you can wake up not necessarily knowing what you're going to do, but you know that in general you're going to do some admin work.