The document discusses the key components of a job application, including the cover letter and resume. It outlines the standard parts of a cover letter such as the heading, inside address, salutation, body and conclusion. It also describes the standard elements of a resume like personal information, career objective, education, work experience, skills and references. The document provides examples and tips for an effective job application.

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2. Job Application
By :
Ms. Dipali Pandya
2Subject: Communication Skills Topic: Job Application

3. Outline
o Cover Letter :
 Heading
 Date
 Inside Address
 Subject
 Salutation
 Main Body
 Complementary
Close
 Signature Block
o Resumé:
 Appearance & Elements
 Personal Information
 Career/Professional Objective
 Education/Academic Preparation
 Work Experience/Professional Skills
 Activities and Achievements/Special
Interests
 References
 Types of Resumés
 Electronic Resumés
 Sample Key Words
 Conclusion
3Subject: Communication Skills Topic: Job Application

4. What is a Job Application?
• While writing a job
application you promise
to offer your services to a
prospective employer.
• You are trying to sell your
services.
• The purpose of your
application is to motivate
your employers to contact
you for an interview.
4Subject: Communication Skills Topic: Job Application

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6. Cover Letter
• The cover letter is an
essential part of any job
application or enquiry.
• A well written letter will
ensure a favourable
reception for your Résumé.
6Subject: Communication Skills Topic: Job Application

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Standard Parts of Cover Latter
1. Heading
 Contains writer’s address and date
 Month should be spelled out, not abbreviated followed by day and
year.
Your Contact Information
Your Name
Your Address
Your City, State, Zip Code
Your Phone Number
Your Email Address
Date
2. Inside Address
 4 spaces below dateline
 Includes personal/professional title, name of person/company,
complete address
Subject: Communication Skills Topic: Job Application

8. Ms. Amita Bhatt
B-99, Manhar Society,
Near Poonam Park, Karelibaug,
Vadodara-390 001
(M) +91 999 999 9999
amita.bhatt@gmail.com
25/8/2013 or 25 Aug. ‘13 or 25-8-2013  25 August 2013 
Mr. Karan Kapoor
The HR Manager,
L & T Pvt. Ltd.
S. G. Road,
Ahmedabad – 392 000
Subject: Communication Skills Topic: Job Application

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• Salutation-Greeting that precedes the body of the letter
 Placed double space below the inside address
 Use of Sir/Madam-to address govt. officials
 Use of “Dear”-to address non govt. officials
 Use of name-when letters are addressed to a person in particular.
Mr./Ms./Mrs. (surname) could be used without sounding too
informal
 Use of first names-when working relations between people
concerned are informal
 Use of common salutation-’Dear Sir/Madam” when one doesn’t
know the gender of the recipient
Eg. Dear Mr./Ms. Last Name:
Dear Mr. Kapoor:
Subject: Communication Skills Topic: Job Application

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• Body of Cover Letter
 Double space below salutation
 Text usually single spaced , double spacing between paragraphs
 The body of your cover letter lets the employer know what position
you are applying for, why the employer should select you for an
interview, and how you will follow-up.
Body of Paragraph
Introduction
Main Text
Conclusion

11. First Paragraph: Introduction
 The first paragraph of your letter should include information
on why you are writing.
 Mention the post you are applying for.
 Include the name of a mutual contact, if you have one. Be
clear and concise regarding your request.
 Convince the reader that they should grant the interview or
appointment you requested in the first paragraph.
i.e.
1. I was very interested to see your advertisement for a
Software Engineer in The Times of India…
2. I wish to apply for the post of …advertised in the… on …
3. Your advertisement in… for the post of…interested me as I
possess the…
Subject: Communication Skills Topic: Job Application

12. Middle Paragraph: Main Text
• This section of your cover letter should describe what you have
to offer the employer.
• Make strong connections between your abilities and their
needs.
• Mention specifically how your skills and experience match the
job you are applying for.
• Don’t make this section a replica of your Resume.
• Try to support each statement you make with a piece of
evidence.
• Convince the Employer that you are the best candidate.
Example:
“As my enclosed resume indicates, I have an M.E. in
Manufacturing Engineering. Since I could maintain my high
C.G.P.A. during the course of my B.E.,… …My project work has
helped me acquire a wide variety of skills, which would benefit
your company.”
Subject: Communication Skills Topic: Job Application

13. Final Paragraph: Conclusion
• Conclude your cover letter by thanking the employer for
considering you for the post.
• To ask the reader for the specific action
• To make the reply easy
Example:
1. “I look forward to the opportunity of attending an
interview when I can provide additional details.”
2. “I hope to hear from you soon.”
Subject: Communication Skills Topic: Job Application

14. • Complimentary Close
• Should reflect formality of relationship
with the reader
• Double space below body
Eg. Sincerely,
or
Yours Sincerely, etc.,
• Signature block
 4 spaces below complementary close
 If writer is speaking legally for
company, firm’s name, writer’s name
and person’s title to be mentioned
• Handwritten Signature (for a mailed
letter and handwritten cover letter)
Sincerely,
Ms. Amita Bhatt
Engineer,
ABC Barings, Bharuch
Subject: Communication Skills Topic: Job Application

15. Ms. Amita Bhatt
B-99, Manhar Society,
Near Poonam Park, Karelibaug,
Vadodara-390 001
(M) +91 999 999 9999
amita.bhatt@gmail.com
25 August 2013
Mr. Karan Kapoor
The HR Manager,
Cisco Pvt. Ltd.
S. G. Road,
Ahmedabad – 392 000
Sub: An application for the post of a Software Engineer.
Dear Mr. Kapoor:
I was very interested to see your advertisement for a Software Engineer in The Times Of India dated 20
September 2013. I have been seeking just such an opportunity as this, and I feel my qualifications and experience
will meet your requirements perfectly. I enclose my resume as a first step in exploring the possibilities of
employment with Cisco Private Limited.
I have worked as a project trainee in Satyam Computer Services Limited for the past 6 months. So I have hands-on
experience in Java Swing, Java Security, JDBC, and Oracle.
I look forward for meeting with you to discuss the ways my skills may best serve ‘Cisco Private Limited.’
Sincerely,
Ms. Amita Bhatt
Enclosure: Resume
Subject: Communication Skills Topic: Job Application

16. Resumé
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• Résumé is an essential part of Job Application Letter.
• It is Technical as well as Marketing document which sells applicant's
skills, experience, etc.
• Effective Resume can open the door of many new possibilities of
employment.

17. Bio – Data, Résumé & Curriculum Vitae
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18. Applications are for two reasons:
• Resume not well prepared to grab the attention
• Applicant misunderstood the job profile
Subject: Communication Skills Topic: Job Application

19. Standard Elements of Resumé
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 Appearance & Elements
 Personal Information
 Career/Professional Objective
 Education/Academic Preparation
 Work Experience/Professional Skills
 Activities and Achievements/Special Interests
 References
 Types of Resumé
 Electronic Resumés
 Sample Key Words
 Conclusion
Subject: Communication Skills Topic: Job Application

20. Standard Elements of Resumé
• Appearance & Elements:
 Impeccable, neat and error – free with no whiteout or hand
corrections
 Legible and avoid crowding
 Printed on good quality paper of A-4 size
• Personal Information:
 Name
 Address
 Contact Number
 E-mail ID
 Website
20Subject: Communication Skills Topic: Job Application

21. Standard Elements of Resumé
• Career/Professional Objective
 State your objective;
i.e.
An electrical engineer involving international experience in a
growing company. Having experience in project management.
• Education/Academic Preparation
 Education Qualifications, Training, projects, etc.,
 Mention latest two degrees.
i.e.
M.E. (Electrical) July, 2013 Birla Institute of Technology I class
and Science, Pilani, Rajasthan
B.E. (Electrical) July, 2011 Gujarat Technical University II class 21

22. • Work Experience/Professional Skills
 List your jobs in chronological order, with current or last one
first
 Include internships, projects, part time jobs, etc.
i.e.
 Name of the Organization
 Job Title / Designation
 The duration of your work
 Use phrases instead of complete sentences
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Standard Elements of Resumé
Subject: Communication Skills Topic: Job Application

23. • Activities and Achievements/Special Interests:
 Social abilities or capabilities
 Languages you can write and speak
 Special equipment you can operate
 Hobbies
 Awards or Achievements
• References:
 Give minimum two references of the people who are familiar
with your work and a credible position
 Take permission beforehand from the people you list as
references
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Standard Elements of Resumé
Subject: Communication Skills Topic: Job Application

24. Types of Resumé
• Chronological:
 It emphasizes education and work experience related to job
i.e.
 Begin with the most recent experience
 Responsibilities and accomplishments
 Job description
• Functional:
 It demonstrates the ability of applicant to handle the position
Manager/ Engineer/ Researcher etc,. (Experience of
particular position)
• Hybrid / Combination:
 It includes the best features of the chronological and
functional resume.
 It is long and descriptive type.
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25. Electronic Resumé
• Electronic Resumé is an alternative to the traditional print
variety.
• Two types of Electronic Resumé:
1. ASCII : American Standard Code for Information Interchange
2. HTML: Hyper Text Mark – Up Language
• Sample Key Words:
• The applicant can use certain key words to make Resumé more
effective and attractive
• i.e. assistant, manufacturing unit, design of machines, supervisor,
reconditioning of machineries, etc,.
Subject: Communication Skills Topic: Job Application

26. Conclusion
• Cover letter and Resumé are essential parts of Job
application.
• They focus on the Employer’s needs and applicant’s skills.
• Well…Ask yourself! Are you convinced that you can do a great
job for the organisation? If so, send an application
immediately.
Subject: Communication Skills Topic: Job Application

27. References
• Raman Minakshi & Sharma Sangeeta, ‘Technical
Communication: Principles and Practice’, 2008. New Delhi :
Oxford University Press.
• Vibrant English, GTU
• Vaseem Qureshi, ‘ Active English’
Subject: Communication Skills Topic: Job Application

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