The document outlines the purpose and structure of a job application letter, which serves as the first communication with potential employers. It provides guidelines for writing an effective application, emphasizing clarity, brevity, and the importance of tailoring the letter to the specific job and organization. Additionally, it highlights employability skills that enhance one's job prospects, including both hard and soft skills.

1. Communication for employment; the application
letter

2. Defination of application letter
A job application letter, also known as a cover should be sent or uploaded
with your resume when apllying for jobs.
A letter of application, or application letter , is a personal letter that is typically
used to apply for a job. Although in a more general sense, application letters
can be used when applying for virtually anything from a club membership to
an application for entry into school.

3. Purposes of application letter
 Generic form for the letter of application is
1; to introduce your self
2; to state briefly what you want, what position you are applying for
3; to state clearly why you are qualified for the position
4; to elaborate as to your special assets, why you are particularly well suited for the
job
5; to highlight your most important training experiences, skills and accomplistments
6; to end with a compelling statement as to why the employer ough to hire
you

4. What is an application letter?
Application letter are used as means to seek employment.
Your application is the first contact you will have with an employer. The
employer will use it to help decide if you are suitable for the job and if they
would like to give you an interview. It is most important to take time and care
with your application. Make it look good and make sure all the information is
clear and easy to read.

5. What should I do when writing an application letter?
 Keys ideas to keep in mind are ;
 Be specific – avoid general objectives, show that you are clear about the
task involved by picking out key points mentioned in the job ad
 Never discuss salary in your letter
 Keep it short – convey how your strengths and character would fit the
position

6. what to say?
The content and styles is up to you, but you will need a solid structure to have
the best chance of success. Here are some guidelines.

7. Format and styles
 One A4 or letter size typed page with margins not to narrow.
 10 – 12 point standard fonts ( eg Times Roman, Arial)
 Plain business English ( Avoid abberviations, jargins, and slang)
 100% accurate spelling and grammar
 Short sentences
 Clear structure – one main idea per paragraph
 White space between paragraphs
 A positive ( do not include your weaknesses)

8. Introduction introduce your self explain why you writing
 If you responding to an advert, say where
you saw it.

9. Why this job?
 Explain why you’re interested in the job and the organization.
 Target the letter at the organization. Check the company’s website and
career sites for company information. Make it implicit that you have not
simply set out multiple copies of the same letter to different employers.
 If you can, say something original about the organization.
 Explain what factors attract you to them don’t just repeat text form their
publicity material.

10. Why me?
 Use the paragraph to explain and why you are well – sulted to the position
 Refer to relevant skills, experience and knowledge that you have
 Try to avoid exactly the same phrases which appear on you CV
 Match what you say to the requirements given in the job adverstisement

11. Conclusion reiterate your desire to join the organization
Add a “ look forward to hearing from you” type statement
End “ yours sincerely “ , and type your name and title don’t forget to sign the
letter if you’re printing out

12. Tops tips for a successful covering leter
 Don’t excced on page
 Write to named person if you posibbly can rather than Dear Sir/Madam.
 Check your spelling and get someone else to read it over
 Don’t start every sentence with ‘I’
 Give evidence for all your claims
 Be enthusiastic
 Don’t repeat your whole CV

13. EMPLOYABILITY SKILLS
Employability is improved by a good academic record plus skills and
attributes that enable you to adapt and manage the constantly changing
work environment. Employability skills include hard skills ( technical or discipline
- specific) and generic or soft skills, such as ;
Communication, teamwork, problem solving, initiative and enterprise,
planning and organizing, self management, learning technology.