Document Review and Production

Physical Activity and
Leisure Management Ltd
POOL PLANT OPERATIONS
INFORMATION UPDATE SEMINAR
(on-line option)
1Carlton Associates Ltd (c) 2013

Physical Activity and
Leisure Management Ltd
MODULE 2:
DOCUMENT REVIEW
AND PRODUCTION

This module explains how a pool can comply
with the BS-EN BS EN 15288-2 Swimming
Pools; Safety Requirements for Operation
standard, and the PWTAG Code of Practice
for the Management of Swimming Pools. The
CoP sets out how the technical operation of
the pool should function, including the
current Best Practices in safety document
production, and your Water Safety Plan.
In this Module we will be focusing on:

Carlton Associates Ltd (c) 2013 4
• How to Protect Swimmers from
US
• Dealing with Diarrhoea
• What if it is a High Rate Filter?
• Safety Requirements for the
Operation of Swimming Pools
• The Water Safety Plan

• Management of Health and
Safety at Work
• Safe Systems of Work
• Normal Operating Systems
• Emergency Action Plan
• Recording and Reporting

PROTECTING SWIMMERS FROM US !
 Do you have written procedures for the
operation of the plant room?
 Do you have the ‘idiot guide for filtration and
backwashing’ on the back of the plant room
door?
 Why bother with water tests?
 Why bother with testing the ‘calcium hardness
level’?

Evacuate all swimmers from the pool immediately.
Increase the chlorination of the pool water by raising the normal
free chlorine level to 2.0mg/l if either of the Hypochlorites are
being used as the disinfectant
Ensure a coagulant is introduced
The pool should be closed and treated for 6 turnover periods.
Vacuum and/or sweep the pool floor to remove any solid material.
Backwash the filter, and top up the pool water level.
Circulate the pool for a further eight hours, to remove any with-
held oocysts, through any imperfections in the backwash process.
Procedure for dealing with diarrhoea
(extract: full procedure are in the notes)

Evacuate all swimmers from the pool immediately.
Increase the chlorination of the pool water by raising the normal
free chlorine level to 20.0mg/l, and kept there for at least 13
hours, or 6 turnover periods, whichever is the greater.
Ensure a coagulant is introduced
Vacuum and/or sweep the pool floor to remove any solid material.
Backwash the filter, and top up the pool water level.
Allow the Free Chlorine level to fall to normal, by circulating the
pool for a further eight hours, to remove any with-held oocysts,
through any imperfections in the backwash process.
However, if it is a hi-rate filter …….

9
99
Carlton Associates Ltd (c) 2013

BS-EN 15288-2 Swimming Pools;
Safety Requirements for the Operation of
Swimming Pools
 A Code of Practice is being introduced by the
POOL WATER TREATMENT ADVISORY GROUP
that will help to meet the requirements of this
European Standard.
 Pool will be able to be assessed, to decide
whether they meet these requirements.
 There will be a number of ‘headings’ but there
will also be several appendices.
The full standard can be viewed/purchased on-line:-
search: bs-en 15288-2

Safety Requirements for operations: The ‘HEADINGS’
 Management procedures
 Water treatment
 Pool requirements
 Filtration
 Pool operating procedures
 Emergency procedures for dealing with faecal fouling
and Cryptosporidium
 Pool hygiene and cleaning
 Monitoring and control of water quality standards
 Microbiological testing
 Plant room
 Heating and air circulation
 Application and use of chemicals

Safety Requirements for operations: The ‘APPENDICES’
 Dye Test , and Hair Entrapment Test
There will also be a recommendation to produce a WATER
SAFETY PLAN.
 appointing a water management team;
 a risk assessment to define the quality of water supplied into the
premises / building
 an assessment of all potential sources of hazards and potential
routes whereby they may be transmitted.
 a system assessment to determine the ability of the water
treatment system to remove hazards
 process control using HACCP principles,
 communication and education about water quality and how safe
water quality can be achieved.

The ‘WATER SAFETY PLAN’
For the majority of Centres, this will involve:-
 Ensuring that the water entering the building was of potable quality.
 All systems and equipment which use water should be itemised (an asset
register) and potential routes of exposure to waterborne hazards
determined for each.
 Water quality targets should then be determined for each of the above
 A risk assessment should be carried out to determine the points where
identified hazards may enter or increase within each system and findings
documented.
 A scheme of control should then be determined for each system with
appropriate monitoring points, intervals and parameters identified.
 The control scheme should then be validated to determine that it is
effective.
 A training scheme programme should be developed for all persons who
have any impact on water quality.
 Lines of communication should be clearly identified and documented.

THE MANAGEMENT OF HEALTH AND SAFETY AT
WORK REGULATIONS 1999
 The regulations require pool managers to carry out
risk assessments, and from them to develop written
systems of work:
 Normal Operating Procedures
 Emergency action plan (EAP)
These are itemised in Appendix 4 of HSG 179
But is that the ONLY NOP/EAP that we need?
What about the Plant Room, Chemicals, etc., etc

Safe Systems of Work
 The Risk Assessment is to be signed by a senior
member of the Management Team, and must be
reviewed, signed and dated on an annual basis.
 The Normal Operating Procedure and
Emergency Action Plans must be compiled from
the findings of a Risk Assessment, which explains
why there are variations between each pool’s
documents.
 Once set and agreed, the NOP and EAP must be
made available to those who may be required to
operate or manage the swimming pool and its use,
and their understanding of it use be tested.

16
Normal Operating Procedure
 Details of the Pool:
dimensions and capacity
 Operational Scope
types of use and duration
 Working in the Plant
Room, Chemical Stores,
etc
noise and lone working assessment
 Water Treatment
Procedures
chemical handling
 Filtration and
Backwashing Procedures
timing
 Water Testing Regime
frequency; parameters,
balanced water calculation:
 Water Treatment
Equipment Maintenance
planned maintenance
programme
 COSHH
Chemical Stores
Chemical safety
Internal COSHH Sheets
Delivery and offloading

Dealing with Gross Contamination:
Blood and Vomit
Faecal Contamination
Toxic Emissions
Chemical Spillage
First Aid Provision
Personal Protective Equipment
17
Emergency Action Plan

18
Test Sodium
Hypochlorite
Calcium
Hypochlorite
Use of Ultra-
Violet Light or
Ozone
Bromine
(BCDMH)
Chlorine Gas Chlorinated
Iso-
Cyanurates
Free
Chlorine
1.0mg/l –
2.0mg/l
1.0mg/l –
2.0mg/l
0.5mg/l –
0.8mg/l
Unstable
readings
1.0mg/l –
2.0mg/l
3.0mg/l –
5.0mg/l
Combined
Chlorine
Less than 50%
of Free Chlorine
Less than 50%
of Free Chlorine
Less than 50%
of Free Chlorine
Less than 50%
of Free Chlorine
Less than 50%
of Free Chlorine
Total
Chlorine
/Bromine
Used to
calculate
Combined
Chlorine
Used to
calculate
Combined
Chlorine
Used to
calculate
Combined
Chlorine
4.0mg/l –
6.0mg/l
Used to
calculate
Combined
Chlorine
Used to
calculate
Combined
Chlorine
pH 7.2 – 7.6,
but ideally
7.2 – 7.4
7.2 – 7.6,
but ideally
7.2 – 7.4
7.2 – 7.6,
but ideally
7.2 – 7.4
7.1 – 7.6,
but ideally
7.1 – 7.3
Used to
calculate
Combined
Chlorine
7.2 – 7.6,
but ideally
7.2 – 7.4
Cyanuric
Acid
Not applicable Not applicable Not applicable
Not
applicable Not applicable
75mg/l –
150mg/l
Total
Alkalinity
80mg/l –
120mg/l
120mg/l –
150mg/l
80mg/l –
120mg/l
100mg/l –
150mg/l
100mg/l –
200mg/l
100mg/l –
200mg/l
Calcium
Hardness
Over 100mg/l Over 100mg/l Over 100mg/l
Over
100mg/l Over 100mg/l Over 100mg/l
Total
Dissolved
Solids
Mains water
TDS plus
1000mg/l
Mains water
TDS plus
1000mg/l
Mains water
TDS plus
1000mg/l
Mains water
TDS plus
1000mg/l
Mains water
TDS plus
1000mg/l
Mains water
TDS plus
1000mg/l

19
“RECORD & REPORT”
 Water test records can be used in insurance
claims, civil and criminal court cases.
 The frequency and type of tests to be
taken, have come from a Risk Assessment
(to ensure pool water is fit for use)
 What are the implications of a test that is
NOT taken or recorded, then?

That is the end of Module 2
What you need to do now:
1. Return to the course page
2. Download the module update notes and save them
on your computer
3. Read through the notes
4. Print out the notes and insert them in your manual

End of Module 2 Presentation

Document Review and Production

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