This document outlines a collection management project at Connecticut College to reduce the footprint of physical bookstacks in the Charles E. Shain Library to allow for renovations that would provide more study spaces like collaboration rooms and reading rooms. The renovation goals require removing around 35,000 items from the collection, which would reduce the bookstack footprint by 33%. Key aspects of the project included establishing principles, developing a communications strategy to gain support, analyzing data on print and ebook usage, creating de-selection criteria, providing an online tool for faculty involvement, and lessons learned around the importance of goals, conversations, data, convenience, and patience.
Open Access is increasingly a determining part of the structures and processes of scholarly communication, particularly in the emerging open science modus operandi, which presupposes the opening of all research components. Currently, most scholarly communication instances, products and services refer to open access in some way. The bibliographic indexes started to identify open access articles. New publishers were created, most commercial publishers started to publish open access journals or offer authors the possibility to publish open access articles in subscription journals. Open access mega journals have appeared. In developing countries, open access journals predominate, with emphasis on the pioneering SciELO Program, publishing open access journals from 1998, four years before the Budapest Open Access Initiative declaration. The preprints modality with open access availability of manuscripts before evaluation and publication in journals grows and new tools appear. Several innovative models have emerged in recent years to promote open access to journal articles, such as library consortia or crowdfunding. There is still difficulty and resistance from publishers in developing financial models that enable open access, and the calculation of article processing charges (APC) remains opaque. But the main force that can make the universalization of open access viable is public policies, the best example being currently the European Commission’s Horizon 2020 program.
Before this landscape, this panel will analyze progress already achieved, the promising solutions and the persistent barriers in the routes towards the universalization of open access.
Syllabus
The classical open access modalities – gold route journals, green route, new models of open access financing, metrics on the status of open access, barriers to the universalization of open access, and open access policies.
Presentation from University of the Arts London on UX project at CSGUK Annual Conference. Leo Appleton, Associate Director Tania Olsson, London College of Communication Jayne Batch, Central Saint Martins Sandra Reed, Resources and Systems
Using Knowledge Graph for ExplainableRecommendation of External Content inEle...Behnam Rahdari
Over the last 10 years, the world experienced a rapid increase in volume and diversity of digital learning resources. The abundance of digital resources could support a range of powerful educational scenarios, which were not available before. In this paper, we introduce a novel approach that combines fully automatic knowledge modeling, student modeling, and content recommendation approaches to recommend relevant Wikipedia articles for students working with online electronic textbooks. An assessment of our approach with real classroom data indicated several benefits of our approach over the baseline and revealed interesting patterns of students' behavior while using the system.
NISO Virtual Conference: Expanding the Assessment Toolbox: Blending the Old and New Assessment Practices
Keynote Address: The Value of Library-Provided Content: Assessing Usage and Demonstrating Impact
Megan Oakleaf, Associate Professor of Library and Information Science, iSchool at Syracuse University
Open Access is increasingly a determining part of the structures and processes of scholarly communication, particularly in the emerging open science modus operandi, which presupposes the opening of all research components. Currently, most scholarly communication instances, products and services refer to open access in some way. The bibliographic indexes started to identify open access articles. New publishers were created, most commercial publishers started to publish open access journals or offer authors the possibility to publish open access articles in subscription journals. Open access mega journals have appeared. In developing countries, open access journals predominate, with emphasis on the pioneering SciELO Program, publishing open access journals from 1998, four years before the Budapest Open Access Initiative declaration. The preprints modality with open access availability of manuscripts before evaluation and publication in journals grows and new tools appear. Several innovative models have emerged in recent years to promote open access to journal articles, such as library consortia or crowdfunding. There is still difficulty and resistance from publishers in developing financial models that enable open access, and the calculation of article processing charges (APC) remains opaque. But the main force that can make the universalization of open access viable is public policies, the best example being currently the European Commission’s Horizon 2020 program.
Before this landscape, this panel will analyze progress already achieved, the promising solutions and the persistent barriers in the routes towards the universalization of open access.
Syllabus
The classical open access modalities – gold route journals, green route, new models of open access financing, metrics on the status of open access, barriers to the universalization of open access, and open access policies.
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Using Knowledge Graph for ExplainableRecommendation of External Content inEle...Behnam Rahdari
Over the last 10 years, the world experienced a rapid increase in volume and diversity of digital learning resources. The abundance of digital resources could support a range of powerful educational scenarios, which were not available before. In this paper, we introduce a novel approach that combines fully automatic knowledge modeling, student modeling, and content recommendation approaches to recommend relevant Wikipedia articles for students working with online electronic textbooks. An assessment of our approach with real classroom data indicated several benefits of our approach over the baseline and revealed interesting patterns of students' behavior while using the system.
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Assessing Game-Based Library Initiatives
Kyle Felker, Digital Initiatives Librarian, Grand Valley State University Libraries
This is a PowerPoint presentation I designed for my academic team. The project was to create a presentation to assist new students with navigating the online library.
NISO Virtual Conference: Expanding the Assessment Toolbox: Blending the Old and New Assessment Practices
‘Good Enough’: Applying a Holistic Approach for Practical, Systematic Collection Assessment
Madeline Kelly, Head of Collection Development, University Libraries, George Mason University
Presentation for the Center for Teaching Excellence at Lansing Community College to share results from my sabbatical project, as well as practical applications for developing research assignments. Thanks to Maricopa Community College for sharing an <a>assignment planning checklist and sample assignment</a> that I adapted and used in the workshop.
Taking the Holistic View: Building a customer feedback database.Selena Killick
Presented at the Relationship Management in HE Libraries Workshop on Action planning, April 15th 2016, LSE, London. Presentation discusses the development of a customer feedback database designed to inform business reporting and service development planning.
Improving Module Support for Academics and Students in UCDUCD Library
Presentation given by Catherine Ryan, Collections Support Librarian, and Joe Nankivell, Senior Library Assistant (Acquisitions), from UCD Library to the ANLTC seminar "Collection Management in CONUL Libraries - Sharing Experiences", held on 21 November at Royal College of Surgeons in Ireland (RCSI), Dublin, Ireland.
Presented at the 2013 Charleston Conference by:
Bob Scott
Digital Humanities Librarian, Columbia University Libraries
John Tofanelli
Librarian for British & American History & Literature, Columbia University Libraries
NISO Virtual Conference: Expanding the Assessment Toolbox: Blending the Old and New Assessment Practices
Assessing Game-Based Library Initiatives
Kyle Felker, Digital Initiatives Librarian, Grand Valley State University Libraries
This is a PowerPoint presentation I designed for my academic team. The project was to create a presentation to assist new students with navigating the online library.
NISO Virtual Conference: Expanding the Assessment Toolbox: Blending the Old and New Assessment Practices
‘Good Enough’: Applying a Holistic Approach for Practical, Systematic Collection Assessment
Madeline Kelly, Head of Collection Development, University Libraries, George Mason University
Presentation for the Center for Teaching Excellence at Lansing Community College to share results from my sabbatical project, as well as practical applications for developing research assignments. Thanks to Maricopa Community College for sharing an <a>assignment planning checklist and sample assignment</a> that I adapted and used in the workshop.
Taking the Holistic View: Building a customer feedback database.Selena Killick
Presented at the Relationship Management in HE Libraries Workshop on Action planning, April 15th 2016, LSE, London. Presentation discusses the development of a customer feedback database designed to inform business reporting and service development planning.
Improving Module Support for Academics and Students in UCDUCD Library
Presentation given by Catherine Ryan, Collections Support Librarian, and Joe Nankivell, Senior Library Assistant (Acquisitions), from UCD Library to the ANLTC seminar "Collection Management in CONUL Libraries - Sharing Experiences", held on 21 November at Royal College of Surgeons in Ireland (RCSI), Dublin, Ireland.
Presented at the 2013 Charleston Conference by:
Bob Scott
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John Tofanelli
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Data-Informed Decision Making for Libraries - Athenaeum21Megan Hurst
Athenaeum21 presents three case studies of assessment and evaluation programs in libraries--one past, one current, and one future. The cases use three different modes of data gathering and analysis to show the power of understanding user needs and how well your organization is meeting them.
Data-Informed Decision Making for Digital ResourcesChristine Madsen
This session will provide three case studies of assessment and evaluation programs in libraries--one past, one current, and one future. The cases use three different modes of data gathering and analysis and show the power of understanding user needs and how well your organization is meeting them.
Collection Management and GreenGlass at UCD LibraryUCD Library
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February 18 2015 NISO Virtual Conference Scientific Data Management: Caring for Your Institution and its Intellectual Wealth
Learning to Curate Research Data
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NComapss Live - July 17, 2019
http://nlc.nebraska.gov/NCompassLive/
Join us to learn about the new Project Outcome for Academic Libraries surveys and resources. Project Outcome is a free toolkit that helps libraries measure four key learning outcomes – knowledge, confidence, application, and awareness – across seven library program and service areas.
Presenter: Sara S. Goek, Program Manager, Association of College & Research Libraries
lecture presented by Janice Penaflor for PAARL's 1st Marina G. Dayrit Lecture Series 2016 held at Asian Institute of Maritime Studies, Roxas Boulevard, Pasay City on February 19, 2016
What Students Want: Redesigning Research Guides Based on Student NeedsAmy Gratz Barker
Presented at LibTech Conference, March 15, 2018. Creating and maintaining research guides that students use and find helpful is an ongoing challenge. On deciding that our subject guides were due for a significant update, librarians at Kennesaw State University realized we needed to learn what our students wanted from these resources. We conducted a study focused on learning what information students expect to find on research guides, as well as how they would organize it. During this presentation I will share the study results and how that information was used to design a new subject guide template in LibGuides CMS. Additionally, I will explain beta-testing the new template prior to updating all subject guides for the fall 2018 semester. Attendees will take away recommendations for transferable design characteristics for your own guides, card sorting, and usability testing methodologies you can use to learn what your own community is looking for.
Adopting OER for Pathways, Certificates, & CoursesUna Daly
A panel of members from the Community College Consortium for Open Educational Resources (CCCOER) will share how they are adopting OER for Pathways, Certificates, and Courses at their colleges. CCCOER was founded in 2007 and now composes over 250 colleges in 22 states and provinces. Members collaborate online regularly and in-person at conferences on best practices for OER adoption. This cross-institutional sharing of open educational resources, open practices, open research, and open policies provides a powerful OER advocacy network for community colleges. New members have immediate access to a community of OER practitioners and experts who can help them launch their projects more efficiently and quickly. Meetups at regional and national conferences provide an opportunity to share and promote successful OER adoption strategies of our members with colleagues throughout higher education. Audience participation will be welcomed.
Our eLearning Panel will be moderated by Una Daly, CCCOER Director and our panelists include:
Cynthia Alexander, Distance Education Coordinator and Faculty at Cerritos College.
Cynthia leads the Online Teacher Certification program at Cerritos College and was an early adopter of OER in her teaching. The Business management department has also been using OER for over 5-years and OER has spread to many other departments through early efforts on the Kaleidoscope project.
Lorah Gough, Director, Distance Education at Houston Community College
Lorah works with faculty to find and adopt OER and is working to highlight OER in the new HCC strategic plan coming out next year. Two OER committees and the library are all strong partners in this effort.
Cheryl Knight, Instructional Designer at Cuyahoga Community College (Tri-C)
Cheryl leads the Save 100K project; focused on saving students money so they can concentrate on success. Started with a zero text cost math course and expanded to several disciplines and all 4 campuses in greater Cleveland are now participating.
Jake McBee, Instructional Designer, at North Central Texas College
Jake works on the Rural Information Technology Alliance (RITA) grant, shared by a four-college Texas consortium, building OER-based curriculum for certificates in high-demand information technology areas including networking, mobile apps, and cybersecurity.
Lisa Young, Tri-Chair Maricopa Millions Project;
Faculty Director, Teaching & Learning Center, Scottsdale Community College.
Lisa is tri-chair of the district-wide Maricopa Millions Project started in fall 2013 with the goal of saving $5 Million for students in five years. In two years, they are over 90% to achieving the goals. Maricopa Millions is now planning for zero-textbook pathways in multiple disciplines.
Our eLearning panel moderator will be Una Daly, director of CCCOER.
Learning Analytics: Seeking new insights from educational dataAndrew Deacon
CPUT Fundani TWT - 22 May 2014
Analytics is a buzzword that encompasses the analysis and visualisation of big data. Current interest results from the growing access to data and the many software tools now available to analyse this data in Higher Education, through platforms such as Learning Management Systems. This seminar provides an overview of current applications and uses of learning analytics and how it can help institutions of learning better support their learners. The illustrative examples look at institutional and social media data that together provide rich insights into institutional, teaching and learning issues. A few simple ways to perform such analytics in a context of Higher Education will be introduced.
Research Data Management in Academic Libraries: Meeting the ChallengeSpencer Keralis
TLA Program Committee sponsored Preconference talk from Texas Library Association Conference 2013.
CPE#388: SBEC 1.0; TSLAC 1.0
April 24, 2013; 4:00 -4:50 pm
Managing research data is a hot topic in academic libraries. With increased government oversight of publicly-funded research projects, librarians must strive to meet the demand for innovative solutions for managing research information and training the new eneration of librarians to address this issue.
Building Web Archiving Collaborations to Save [More of] the WebAnna Perricci
Presentation on collaborative web archiving projects for Web Archives as Scholarly Sources: Issues, Practices and Perspectives (#resaw_eu) at Aarhus University, Denmark
Research 3.0: Libraries, Scholarly Communications, and Research Services
Presented at Coalition for Networked Information (CNI)
April 4, 2016, San Antonio, Texas
Rebecca Bryant
Visiting Project Manager, Researcher Information Systems
University of Illinois at Urbana-Champaign
Beth Namachchivaya
Associate University Librarian
University of Illinois at Urbana-Champaign
The landscape of academic research has changed rapidly in the past decade, with access to high-performance networks, and the focus on data-intensive and interdisciplinary scholarship. Research libraries in North America are developing new services and programs aimed at meeting scholars’ needs for data-intensive, and interdisciplinary research support. Examples of some emerging programs include:
• Supporting digital research (graphical information systems, digital humanities, survey research methodologies, working with large datasets)
• Educating users about copyright and author rights
• Supporting content-creation and publishing activities in numerous ways: institutional repository to store and host works, establishing maker spaces, and developing infrastructure and workflows for more formal library-located publishing efforts
• Collaboration with research offices to educate researchers about federal mandates for open access publications and datasets
• Establishment of data management and archival resources
• Partnering with third-party vendors and with consortia to achieve scale-efficiencies and facilitate impact
• Development of researcher information management systems to support collaboration, discovery, and reporting
We present a case study of the development of a suite of new tools and services at the University of Illinois Library at Urbana-Champaign within its newly established Office of Research to support digital scholarship and to provide sustained and broad access to research. We will also discuss the significant challenges and opportunities of library/campus partnerships for cyberinfrastructure and research support.
Research Data Access and Preservation Summit, 2016
Atlanta, GA
May 4-7, 2016
Presenters:
Abigail Goben, University of Illinois Chicago
Tina Griffin, University of Illinois Chicago
Sara Scheib, University of Iowa
Scott Martin, University of Michigan
Panel Leads:
Megan Sapp Nelson, Purdue University
Marina Zhang, University of Iowa
Promoting Data Literacy at the Grassroots (ACRL 2015, Portland, OR)Adam Beauchamp
Presentation given at ACRL 2015, with Christine Murray, on teaching undergraduate students to discover and evaluate datasets for secondary data analysis.
Intro to OER for the University System of MarylandLumen Learning
Morning and afternoon track A for faculty presentation conducted by Kim Thanos from the Introduction to Open Educational Resources (OER) workshop held on 21 Oct 2014 for the University System of Maryland at bwtech@UMBC South campus.
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4. SHAIN LIBRARY RENOVATION
Building Project Goals:
100+ More Seats Total
10 More Collaboration Rooms
2 New Reading Rooms
Reception Space
Café and 24-Hour Study
Technology Commons
Academic Resource Center
Digital Scholarship Center and Advanced Tech Lab
More Natural Light
Electricity!
8. Collection Management Project:
Process
•
•
•
•
Establish Project Principles
Plan Communications Strategy
Find Data to Support Arguments
Seek Support from
– Staff and Administrators
– Students
– Faculty
• Develop Online Tool for Retention
• Be Patient and Follow the Plan
9. Project Principles
•
•
•
•
Avoid loss of access to any item
Make best use of space in Shain Library
Control cost of renovation
Retain key collection materials, based on
established de-selection criteria
• Involve faculty in decisions about retention
• Provide robust and intuitive selection tool for
faculty use
10. Communications Strategy
Politics
•Staff and Administrators
•Student Leadership
•Faculty Leadership
•Key Prickly Faculty … One on One Meetings
•Announcement of Project …After Groundwork
--Principles --Key Data --Timeline
•Open Forums– Students and Faculty
–Focus on Benefits and Use Data To Persuade
11. Communications Strategy
Key Messages
– Focus on Benefits to Faculty and Students
– Planned Process: Principles Clearly Stated
– Nature of Information Access is Changing
• Use Data to Support
– No Loss of Access Possible
• Use Data to Support
– Faculty Will Be Involved in Decisions
• Intuitive Tool to Assist
– No Rush
12. Key Data
•Ethnographic Study:
– Established Need for Study Spaces
•Print Monographic Use
– 6 year analysis: Use down 28%
•eBook Use
– 5 year analysis: Up 181%
•Full-text Downloads
– 3 year analysis: Up 90%
13. Data Manipulated:
De-Selection Criteria
• Circulation Statistics, CTW Bibliographic Records, OCLC Bib
Records
To Create
• Candidate criteria:
• Item available at Trinity or Wesleyan, sometimes both
• Item also available at 30 other academic libraries in the US
• Published prior to 1993 (20 years ago)
• Purchased prior to 2003 (10 years ago)
• No more than 2 circulations… ever…
• No circulations... at all… after 2002
• Materials authored by Conn College faculty excluded
14. Lessons Learned
• Importance of Larger Goal: Renovation Project
• Importance of One-on-One Conversations
• Importance of Data to Support Arguments
• Importance of Convenient Retention Tool
• Online
• Pilot Tested
• Importance of CTW Partners
• Importance of Patience
15. Collect ion Man agem en t P r oject : Valu e
Schwartz/Silver Architects
Glad to be here today… to talk about the successful Collection Management Project we’ve recently completed at Connecticut College… a process started early last fall. I’ll share our planning, the principles of the project, our communications strategy and the data we used to help “sell” the project to the campus. And I’ll conclude with some lessons learned. But the bottom line is, a CMP can be done successfully.
.
Here’s the overall reason we needed to embark on a CMP… the Campaign for Connecticut College was just concluded actually about two weeks ago.. and the last capital project of the campaign is the renovation of the Charles E. Shain Library… a renovation in planning for over 15 years.
As you can see, we’ll be making significant improvements to the appearance of our building, adding a plaza at the front, and adding significantly more natural light…
Other improvements include substantially more seating, more collarbation spaces, a 24 hour study area in our café, and so on…. Lots of improvements, but no net gain in new square feet in the building… bringing the Academic Resource Center into the building at about 2500 sq ft… and adding about 2500 sq ft at the entry to the building… but no net gain. How?
We had problem…. A renovation was proposed, but no new space planned— The only flexible area in the building… without reducing services, student seating and programs… is the book-stack area… So our solution….
Was to reduce our bookstack footprint by about a third….
We looked at other options of course… off site storage with annual rental costs… and even building a facility for storage that we might have leased part of to other colleges… but none made financial sense (they’d all have been part of the project cost)… and frankly, I think it’s kind of nuts to be construct a building to store old print collections that are widely available elsewhere… So…
… we needed to identify 45,000 possible candidates for de-selection and then remove some 35-38,000 items out of our collection to allow for book-stack space reduction and still have room for 5-7 years of growth and the new seating and services in the renovated building
Here’s an outline of our Process: We tried to be methodical about this… planning the whole effort… we knew of the challenges other libraries have had with similar projects…
We avoided an announcement before substantial groundwork had been done… we didn’t want to surprise anyone… especially anyone that might be a problem… so we kept our plans pretty close to the vest, did the legwork … and tested our message … until we were ready to share…
And I’d make a special note about having patience… something I’m not personally noted for… we didn’t want to rush the faculty into making decisions, but at the same time, we didn’t want it to drag out too far… So we considered the academic calendar and announced the project publically to start on Nov 1st last year and to conclude on July 1st of this year… allowing a Thanksgiving break, a winter holiday, a spring break, a spring semester, and some 6 weeks after commencement. I think this helped us set a date and hold to it…. (because even after the de-selection decisions were made, we still had to physically pull materials from the collection, remove them from our database, box them, and ship the out… all before we can start the adjustment of the stack arrangement to get to the 1/3 smaller footprint we are aiming for….
Our Collection Management Project would “selectively de-accession appropriate materials…etc. etc.” Of course, a key question is how to determine “appropriate..” So, one of the first things we did was to articulate Project Principles that would guide our work… and that would resonate with the campus… and be defensible with the faculty. These are key: READ THEM and explain them…
Important thing here… from a faculty point of view…. We emphasized “RETENTION” … not de-selection. They were making decisions on what to “retain” … indirectly, on what to de-select.
Our Communications Strategy was intentional… starting with conversations among our own staff…. Librarians and other library professionals…
And let me say here… we avoided the word “weeding”… fire in a crowded theatre… it has such a negative connotations, we rarely used even among ourselves… and never with other groups…
Then on to administrators… up through the provost and the president… they need to be aware and completely supportive (in case of faculty rebellion)
Then we approached the SGA… student leaders… because the benefit of this project most directly affects them… (new seating and services in the library)
Then… faculty leadership… not just about the principles… but asking their advice on how to proceed… get them to be part of the effort! (And remember that faculty leaders have to put up with prickly faculty too…)
Then – one on one meetings with “prickly” faculty… they appreciate the attention… and even if they don’t agree, at least you asked and listened… need to hold firm though.
Finally, a general announcement was made… with Principles articulated, key data referenced, and timeline… we found that by the time the general announcement was made, most everyone was aware it was coming and were on board…
So we had a series of Open Forums (with library and supportive faculty on hand) for faculty to come and give us what for… only one faculty member showed up!
Of course the other side of a Communications Strategy are the key messages: many of these reflect the Project Principles of course.. but we kept hammering on the benefits of the project to our students and to the College….the Big Picture…. on the changing nature of information access…. (And we used data to support that argument… ) We emphasized that there would be no loss of access of course… and we were always careful to emphasize the importance of faculty involvement… and the amount of time they would have to make their retention decisions.
The Key Data elements we used –
The ethnographic study helped us understand what students needed in the renovated library… for example, that group assignments rarely were made to groups larger than three… that substantial individualized study was needed… and the lots of electrical outlets would be ideal.
Also looked at how our collections were being used… and could show the drop in circulation of print monographs by discipline area… 28% but much higher in some disciplines (even social science areas)…
Up to 100K ebrary holdings… and 300K total ebook items…
Then we also manipulated data we had….SCS or Sustainable Collection Services (Rick Lugg and Ruth Fisher) did a collection analysis…. Let me say how important it is to use an outside firm for this work… gives cachet… ensures bullet-proof defenses…. Gives you time to communicate…
Using these criteria on our monographic collection of some 400K titles….
Go through criteria…. Each of these items was tweaked to see how it would affect final numbers….
Finally… we had a list of over 45K items, -- we needed 35K for sure, although I told everybody that we needed 38K… I wanted some wiggle-room.
Persuasion---- Developed a presentation laying out the advantages of a renovated Shain Library for the students, faculty and college….. We showed a lot of architectural renderings… trying build desire for the outcome… a beautifully renovated space with the improved services our community needs…..
Had a number of Campus conversations… with individual faculty members who we knew would be prickly…we meet with Faculty Leadership… we met with Student Government leaders, and Open Forums as well….
And we offered everyone the trade… collections footprint vs. seating….
And we ensured faculty would be involved …. Shared the online de-selection tool we developed….. Piloted it with key faculty leader-volunteers (including some prickly ones)….
Our vision of a transformed Shain Library… with more seating, collaboration spaces, 24 hour study/café, technology commons, and improved connection to campus life and presence.