Presentations by Laurie Kaplan (Proquest) and Regina Romano Reynolds (Library of Congress) about revision of ISO 8 and ISO 3297. The cooperation between ProQuest and the ISSN network to improve ISSN assignment to serials and continuing resources is described.

1. Laurie Kaplan, ProQuest
Regina Romano Reynolds, Library of Congress
November 3, 2016

2.  Introduction
 ISSN Project – ProQuest & the International ISSN Centre
 ISO-8 Revision Update
 ISSN Standard (ISO-3297) Revision Update
 Questions and answers

4. ISSN-Related Projects
Laurie Kaplan
Sr. Project Manager
November 3, 2016

5. ISO-8 Standard Revision
• In 2015 it was agreed by all
voting members of ISO to
revise ISO-8, the
Presentation of Periodicals,
last updated in 1977
• ISO-8 is very print-centric;
the revision was approved
to incorporate electronic
presentation of serials
• The charge of the working
group included using
content from NISO’s PIE-J in
the revised standard, to
expand the focus to include
electronic periodicals

6. ISO-8 Working Group Delegates
• 12 countries are represented by 26 delegates from
21 organizations:
• Organization Types:
Belgium Denmark Greece Spain
Canada France Italy United Kingdom
China Germany Russian Federation United States
ISSN Centers National Libraries
Publishers University Libraries

7. ISO-8 Revision – Initial Steps
• First meeting, held in July in Wellington, NZ at the
TC 46 plenary meeting, only included 4 delegates;
basic ideas regarding meeting structure and
process were discussed
• The first phone conference was held in July
– Focus was on key definitions and points to include in
each section
– Tables of contents from ISO-8 and PIE-J were reviewed
– Related British and German standards, both based on
ISO-8, were also considered
– Delegates were asked to send in comments, and the
next meeting was scheduled

8. ISO-8 Revision – Latest update
• Second phone conference was held in
September
– Combined outline was created based on ISO-8 and
PIE-J to form the basis of the revision
– Text from the sections of ISO-8 and PIE-J were
incorporated into the outline
– Working group delegates have now “signed up” to
draft the revised versions of various sections
• Next meeting is scheduled for December
• We hope to meet in person at UKSG

9. ISSN Project – ProQuest & the
International ISSN Centre
• Since late 2014 representatives from ProQuest
and the International ISSN Centre have been
cooperating on a project to add more ISSN to
periodicals
• Initial focus is on active Academic/Scholarly titles
• Source of periodicals without ISSN is Ulrich’s
Periodicals database

10. Project timeline
Q3 2014: ISSN
Centre
Research
project using
Ulrichsweb™
revealed
missing ISSN
Q4 2014: Email
exchanges
between
ProQuest and
ISSN IC staff
led to
November 2014
meeting at
Charleston
Conference to
discuss
possible project
Feb. 2015:
After several
conference
calls, signed
an agreement
to conduct a
pilot project
2015: 200
Records pulled
from Ulrich's
database for
pilot project with
Netherlands
ISSN Center;
ongoing
conversations
and exchanges
of data during
the pilot project
2016: Balance
of records sent
to the
Netherlands;
small samples
of records, 100
or fewer, sent
to Germany,
Ireland,
Sweden and
the UK
2016-2017:
Balance of UK
and Swedish
records sent;
process being
established for
continual
updates

11. Impetus for both organizations
• Both ISSN Register and Ulrich’s rely on complete and
trustworthy bibliographic metadata: sharing
information between the two databases was possible
• ProQuest receives direct information from
publishers that the ISSN network may miss
• ISSN IC wants the Register to be as complete as
possible as far as scholarly publications are
concerned
• National centers showed interest in participating
when told about the project at an ISSN Directors
meeting in 2015

12. Stats from Ulrich’s – Missing ISSN
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
90,000
100,000
Academic/Scholarly Trade Consumer
Missing ISSN - by Content Type
Primary/w ISSN
Primary/No ISSN
Related Serial/w ISSN
Related Serial/No ISSN
0
10,000
20,000
30,000
40,000
50,000
60,000
70,000
80,000
Missing ISSN - by Serial Type
Primary/w ISSN
Primary/No ISSN
Related Serial/w ISSN
Related Serial/No ISSN

13. Stats from Ulrich’s – Missing ISSN
0
5,000
10,000
15,000
20,000
25,000
Netherlands United
Kingdom
Ireland Germany Sweden
Missing ISSN - by Country
Primary Record/w ISSN
Primary/No ISSN
Related Serial/w ISSN
Related Serial/No ISSN

14. Metadata elements shared
• Field names from Ulrich’s database and corresponding Marc fields
– Title (including subtitle if applicable) (fields 222, 245 & 246)
– Language (field 008 & 041)
– Country (field 044)
– Date of publication (if already published) (field 008)
– Status (Active or Announced for publication) (field 008)
– Media Type (e.g. print or online) (field 007)
– Link to other medium (field 776) (PQ Related Serials)
– Serial Type (e.g. journal, bulletin, etc…) (field 008)
– Title history (fields 780 & -785)
– Frequency (field 008)
– Publisher (field 260)
– Publisher address and/or email address (field 260)
– Publisher city/country (field 260)
– Corporate author (fields 710/720)
– Open Access Indicator (field 856)
– Journal Website (field 856)

15. Project highlights
• Under the supervision of the International Centre, national
ISSN Centers determine whether the ISSN is simply missing
from Ulrich’s, or has never been assigned
• Desired outcome of the project
– Benefit to librarians, publishers, and vendors such as discovery
services, subscription agencies, and retailers/wholesalers
– Benefit for catalogs and databases using ISSN as a control number or
for tracking and matching
– More titles will have ISSN registered with national centers and in the
ISSN Register
– Ulrich’s Periodicals Database will have more records with ISSN
– Electronic loading and matching of titles based on ISSN will be
improved

16. Progress with the Netherlands Center
• 220 titles were processed first by the
ISSN IC comparing them with the
ISSN Register
• 42 were found and those ISSN were
sent to ProQuest to be added to the
Ulrich’s database
• The initial set contained only titles
that were Academic/Scholarly and
mostly monographic series, plus
about 15 journals, and a few
bulletins, proceedings, and reports
• 182 titles were forwarded to ISSN
Netherlands for further investigation
• 97 ISSN returned in the file from the
Netherlands were added to Ulrich’s
database in the first sample; the
balance were returned after further
clarification about title history,
former titles, and related serials
17%
83%
Missing ISSN - Netherlands Sample Set
ISSN in IC Register
Records sent to
Netherlands

17. Refinements to the process:
monographic series

18. Ongoing work and future plans
• ISSN Netherlands is continuing to work with the
remaining 727 titles throughout 2016 to Q1 2017
• Sample files, approximately 100 records, were sent
to Germany, Ireland, Sweden and UK
– Sweden has returned their sample and have received half
of the balance of their 900 records
– UK has received all of their records and are interested in
moving ahead
– Germany will begin in early 2017 when another project
they are working on is completed
– Ireland is interested but due to personnel changes will
reconsider in 2017

19. One more important step
• Need to encourage publishers and providers to use
assigned ISSN
– Include on print publications and online on website
• Follow the NISO PIE-J Recommended Practice and eventually the
revised ISO-8 Standard
– Include in files delivered to libraries, aggregators, discovery
systems, archives, and so on
– Provide better access and linking throughout the
community

20. Thank you!
Laurie Kaplan
ProQuest - Sr. Project Manager
ICEDIS/EDItEUR Co-Chair
NASIG Board Liaison
NISO – PIE-J Standing Committee
TC 46/ISO-8/WG 7 Convenor

21. How do you update an icon?
Regina Romano Reynolds
Director, U.S. ISSN Center
Library of Congress
Charleston Conference, 2016

23. 23
2007
Major revision of
the ISSN
International
Standard
ISO 3297
: 2007

26. The statement that ISSN are assigned free of
charge was removed in an editorial revision,
spring 2016

27. ISSN General Assembly,
Paris, April 2016

28. Expose part of the ISSN
Register as LOD under a CC-BY-
NC license.
Update the ISO 3297,
the ISSN standard.

29. What Can
ISSN
Become?

30. Former
and later
titles
Costs?
Who
subscribes
Journals
Subscribe
Where
Archived
Author
registries

31. Potential revision issues

32. Bibliographic
Identification
Product
Identification

33. Granularity
Separate ISSN
for
small,
medium,
large…
For sub-parts of a
continuing
resource?

34. Digital Formats/Editions:
Separate ISSN?
 PDF
 HTML
 Epub
 Android
 Kindle
?? How to define different digital editions??
Note: Separate ISBN are now required for
different formats of digital books but currently
not required for ISSN

35. A New ISSN for Serial “Families”?

36. Align Mandatory ISSN Metadata
and
Mandatory ONIX Metadata?
 Example: Numbering (enumeration and/or
chronology) is optional for ISSN, mandatory for
some ONIX messages
 Benefits for ISSN use in the “chain of trade”

37. Expand Information About ISSN
Use with Other Identifiers?
 Current standard already has appendices for:
 DOI
 ISBN
 URN
 Add:
 ISNI, others

38. Title Changes ??

39. Former
and later
titles
Costs?
Who
subscribes
Journals
Subscribe
Where
Archived
Author
registries
Prepare for the Linked Data Environment

40. Stages of ISO Standards Development
Proposal
stage
Preparatory
stage
Committee
stage
Enquiry stage
Approval stage
Publication stage

41. ISO Working Group
 Should have broad community representation.
E.g.,
 Publishers
 Libraries
 Aggregators
 Abstracters and indexers
 Platform providers
 Representatives from related standards

42. To become a U.S. member of the ISSN revision
working group, contact NISO
(www.niso.org)
Phone: +1.301.654.2512
Fax: +1.410.685.5278
E-mail: nisohq@niso.org
URL: www.niso.org
To become a member of another country’s
working group,
contact the appropriate ISO representative

43. What do you think
should be changed?

45. Thank
you!
rrey@loc.gov

46. Contact information:
Laurie Kaplan – laurie.kaplan@proquest.com
Regina Romano Reynolds – rrey@loc.gov
Thank you!