The Keepers Registry: Making A Change to Ensure Continuity
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CNI 2019 Washington DC December 2019
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The Keepers Registry: Making A Change to Ensure Continuity
- 1. 1 CNI 2019 Washington DC December 2019 The Keepers Registry: Making A Change to Ensure Continuity Dr. Gaëlle Béquet, Director, ISSN International Centre Peter Burnhill, Advisor to ISSN-IC Director
- 2. 2 Agenda 1. The Back Story o From ‘perceived need’ and project to online service 2. A busy few months recently o Transition and activities forwards December launch 3. Keepers Registry Service re-launched o via the ISSN Portal; re-direct from thekeepers.org 4. Meeting the Challenge! o sustainability; governance; development targets CNI 2019 Washington DC December 2019
- 3. 3 1. Back Story: ‘Need’ -> Project -> Online Service Call for “clarity of public statement by each agency or through a registry.” o Kenney, Entlich, Hirtle, McGovern and Buckley (2006); concern about long-term access to e-journals; see also Don Waters (ed) (2005) & Maggie Jones (2003). 2007: Feasibility Study commissioned by JISC 2008: JISC funds PEPRS project o EDINA & ISSN International Centre as project partners for such a registry, recruiting the then Big 5 as associate partners: CLOCKSS, Portico, Global LOCKSS, e-Depot (KB) & British Library + Archaeological Data Service. 2009: Abstract Data Model published in Serials 2011: Launch of Online Service (Beta) 2012: Addition of New ‘Keepers’ CNI 2019 Washington DC December 2019
- 4. 4 Back Story 2: Keepers Extra Project ‘Working Together’
- 5. 5 with added Library of Congress, Scholars’ Portal, PKP, Cariniana, Swiss NL … Making good progress …
- 6. 6 In April 2019, Jisc announce that their support for Keepers Registry will end on 31 July 2019 Twitter reacts to the news … 1. Partnership Agreement for Registry enables either Party to take over & the other obliged to assist 2. Governing Board agrees that ISSN-IC ‘steps up to the plate’ 3. ‘Keepers’ assist ISSN-IC pay for transition period ‘til 30 Nov 2019 4. Work begins to prepare for launch of a new service by 1st December 2019 ISSN-IC makes a response
- 7. 8 2. A Busy Few Months: Work-in-Progress Secure existing data : 42,858 titles (July) linked into ISSN Portal Re-write scripts for metadata ingest Adapt ISSN Portal, tag ISSN records with ‘Keepers’ Brief & consult with Archiving Organisations o at iPres and via regular bulletins User Interface design & implementation Secure thekeepers.org domain name Devise business sustainability plan … CNI 2019 Washington DC December 2019
- 8. 9 3. Keepers Registry re-launched via ISSN Portal https://portal.issn.org/
- 9. 10 ‘Free to web’ search on single Title or ISSN delivers full archival information The ISSN Portal Freemium Model + Extra Features: * Rich Title-level Information * Easier to check serials not known as archived As previously: keepers.issn.org
- 10. 11 Rich Title-level Information + Full Archival Status Information
- 11. 12 4. Meeting The Challenge Devise [three-fold] business sustainability plan … CNI 2019 Washington DC December 2019 1. Mixed ‘Freemium’ model to sustain recurrent operation o Free-to-web access for single titles / ISSN o Subscription-based Log-in required for value added services 2. One-off grant-funding for specific initiatives, with partners o Enrolling New Keepers o Reaching out globally beyond UNESCO Region One 3. Special status for ‘Keepers’ as key stakeholders o Their work is essential, both for archiving on behalf of the community and for the functioning of the Keepers Registry
- 12. 13 Who should pay for what? • ISSN-IC & ISSN Network guaranteed by Treaty (UNESCO & French Government) o ISSN-IC operates a mixed financial model : – Annual financial contributions from Governments/ISSN Centres – Annual grant from the French Government – Net income from sales of products and services associated with ISSN • How to meet costs incurred by hosting functionality of Keepers Registry? o over & above one-off cost of transfer and operating costs of the ISSN Portal • Who benefits from the Keepers Registry? • What could become subscription-based value-added services? o Title List Comparison (archival status of a list of serial titles) o API for 3rd parties / deep-linking ? o Bespoke services • Mix of annual and short task-based subscriptions? CNI 2019 Washington DC December 2019
- 13. 14 Long-term viability of Keepers Registry now underpinned by ISSN-IC Continue positive engagement with ‘Keepers’ ‘Freemium model’ & pricing for value added services Governance / Advisory: ISSN-IC + ISSN Governing Body + Keepers Development targets & partners for grant applications ISSN Conference on serial preservation, Paris, 28/29 April 2020 CNI 2019 Washington DC December 2019 ‘Planning for the Long’ is Required Activity Secure community support for:
- 14. 15 Questions of Clarification? others for the Open Session … Contacts: gaelle.bequet@issn.org peter.burnhill@gmail.com CNI 2019 Washington DC December 2019
Editor's Notes
- Our purpose today is to provide you with an update on the transfer of stewardship of the Keepers Registry to the ISSN International Centre and hopefully to engage you as part of the community that will help ensure its financial sustainability as part of necessary infrastructure. Before we do, we must first sketch in some background – if only very briefly … The slidedeck will be made available afterwards on the CNI website – if you wish an advanced copy, just present us with a USB thumbdrive or your laptop to effect that transfer.
- The need for this registry was recognized over 15 years ago by research libraries who take long term access to content in e-journals and seriously. This perceived need was tested and met through a project that has turned it into a reality, with launch just under 10 years ago. https://www.arl.org/bm∼doc/ejournalpreservation_final.pdf Maggie Jones (2003) Digital Preservation Activities in the United Kingdom - building the infrastructure. IFLA Journal Volume: 29 issue: 4, page(s): 350-356. First Published December 1, 2003 Research Article https://doi.org/10.1177/034003520302900414 https://journals.sagepub.com/doi/10.1177/034003520302900414 Kenney, A. R., Entlich, R. Hirtle, P. B., McGovern, N. Y., & Buckley, E. L. (2006, Sept.). E-Journal Archiving Metes and Bounds: A Survey of the Landscape. Retrieved August 15, 2007, http://www.clir.org/PUBS/abstract/pub138abst.html Garrett, J., & Waters, D. (1996, May 1). Preserving Digital Information. Retrieved August 15, 2007, from http://www.rlg.org/legacy/ftpd/pub/archtf/final-report.pdf Waters, D. J. (2005, Sept.). Urgent Action Required to Preserve Scholarly E-Journals. https://www.arl.org/wp-content/uploads/2005/10/ejournal-preservation-15oct05.pdf
- An additional benefit of the Keepers Registry has been to act as a focal point for discussion between those who are the real heroes, the various Keepers who have stepped forward to act as the digital shelves on all our part. The Working Together initiative brought these Keepers at workshops in Edinburgh and Paris to issue a Statement of Intent, which gained international support. We reported on that at CNI three years ago in 2016, along with the good news that more archiving agencies had enrolled as Keepers with the Registry.
- Those new Keepers included the Library of Congress here in the US, the Scholars Portal from Ontario, Canada and now the PKP Open Journals offering … And the Keepers Registry gained support from NASIG. All looked good at the start of this year as librarians can search the Registry into which 13 Keepers report what they are keeping on their digital shelves.
- But then, in April 2019 Jisc announce that their funding will end by the end of July. EDINA, which had been hosting the Keepers Registry, decided that it could not afford to continue the service Alarm spread across the Twittersphere. As one of the two partners, the ISSN International Centre decided that urgent action is required, with 4 steps based upon the Partnership Agreement that EDINA and the ISSN-IC had signed: Recognition that ISSN-IC could take over the operation of the Keepers Registry Authority from the ISSN Governing Board that the ISSN-IC should act Securing an extension to support a transition period until the end of November Starting work to prepare for launch of a new service
- A new data model was needed. This was based on the one that linked The Keepers Registry has had three essential dependences. The first is the cooperation and regular supply of up-to-date metadata from the archiving organisations, the keepers of digital content that is issued serially. Not yet comprehensive of all such keepers, the Registry delivers knowledge from five of the world’s largest libraries, most of the dedicated not-for-profit archiving bodies, and a number of research library cooperatives across the globe. The second dependency is the ISSN Global Index for Continuing Resources. Based upon the identification of resources across a worldwide network of 91 ISSN national centres, the ISSN portal (portal.issn.org) includes metadata for over 2,350,000 titles including more than 280,000 online continuing resources. The third is efficient and effective collation of regular updates of preservation metadata, cross-matched against the ISSN Global Index. This includes detail on the volumes and issues held. The ISSN Global Index for Continuing Resources is at the heart of the Keepers Registry. Of course, not every online continuing resource has been assigned an ISSN, but if a serial title is worth archiving, we would argue that it should have an ISSN. Use of the ISSN Global Index provides the ISSN-L, a crosswalk which enables both report and search using the ISSN for either the print or the electronic versions of a serial. A new feature in prospect when the Keepers Registry is connected directly to the ISSN Portal is that subscribers to the Portal will be able to browse all serial titles and determine which are well archived and which should be presumed to be at risk of loss.
- That work began in And it certainly has been a busy few months as you can appreciate from this To-Do List. Amongst the most important was meeting with many of the Keepers organisations in September and informing all the digital preservation at the iPres Conference on what was being done. This meeting of the CNI membership has similar importance in order that we start to engage users of the re-launched Keepers Registry.
- The Keepers Registry was successfully re-launched at the start of this month, with switch-over to access via the ISSN Portal last week on Sunday the 1st December. [to be edited … ] <Apart from … it went well > Access to the Free-to-the-Web functionality, and all of the back data collected from the start of the operation of the Keepers Registry ten years ago, is available on the front page of the ISSN Portal website via the URL shown on the slide. You can find much other useful information there, such as ROAD, the ISSN Directory of Open Access scholarly Resources – which must however be a topic for another day … Entry to the functionality of the Keepers Registry is by clicking on the Keepers Registry tab.
- That takes you to this splash page. The most important feature is the Free-to-web search box for search across the metadata supplied by the Keepers. Information about each of those Keepers, as archiving organisations is available from the panels below. So too are the Working Together documents as well as Current Statistics on the number of titles that are being archived. By building archival information directly onto the ISSN records there are now two extra features: <click
- The Free-to-web service can now deliver rich title information which can aid disambiguation. And in addition to the delivery of information on the archival status of titles that are being preserved There is now also the means to discover which e-serials are not yet known to be archived, as trigger for future preservation action
- Now to the challenge of sustainability We are adopting a three-point business plan to cover The recurrent costs of operation Specific developments and initiatives The contribution of the archival organisations who act as Keepers For the first, we have a Freemium Model, with additional services available by various forms of short-term and longer term subscription For the second, we will partner with 3rd Parties and seek one-off grant funding. Some of our future partners may be sitting in this room today, keen to advance a particular developmental goal in which the Keepers Registry and the ISSN-IC can play a part. The third has its focus in developing our existing partnership with an essential set of stakeholders to mutual benefit.
- This is the all-important question for any discussion about long term sustainability for necessary information infrastructure . The ISSN Network already forms part of that infrastructure. Underpinned by a Treaty, its operation is paid for by a mixed financial model, part grant-in-aid and part net business revenue. The ISSN-IC needs to adopt a similar model for the operation of the Keepers Registry. It is difficult to argue that those who benefit must pay, as there are too many externalities to manage. There needs to be free access to much of the Registry to provide maximal impact. We need therefore to make use of additional services to raise that extra revenue. The most obvious is the facility for a given library to check the archival status for all the e-serials upon which their patrons depend – but Open Access titles and those provided behind pay-walls. We are looking into other services and are open to helpful suggestion.
- We are and must ‘Plan for the Long’. We seek your support in this. Your questions and other contributions are needed: On the fee-based services we can add to the Freemium model On the form of governance and advisory group that would guide the future of the Keepers Registry Including development targets and potential project partnerships On interest in attending a conference being planned for ‘Paris in the Spring’ in April 2020 .
- Thank you and the CNI organisers for giving us this opportunity.