IRS Puducherry-28 feb-01march2017-1000hrs

“Incident Response System”
Union Territory of Puducherry
28 Feb & 01 Mar 2017

Assuming that the audience is well familiar
with most national level aspects of Disaster
Management (DM) and Disaster Response,
including the DM Act-2005, the IRS-2010 and
the NDMP-2016

Part-I
28 Feb 2017
Background Information

Levels of Disasters
11 July 2017 5
Levels of Disasters (as per NDMP-2016): DM planning at various tiers
must cognize vulnerability of disaster-affected area, and the capacity
of the authorities to deal with the situation. Using this approach, the
High Power Committee on Disaster Management, in its report of
2001, categorized disaster situations into three 'levels': L1, L2, and L3.
• Level-L1: level of disaster that can be managed within the
capabilities and resources at the District level. State authorities
should be ready to provide assistance if needed.
• Level-L2: A disaster situations that require assistance and active
mobilization of resources at the State level and deployment of
State level agencies for DM.
• Level-L3: Corresponds to a nearly catastrophic situation or a very
large-scale disaster that overwhelms the capacity of the District
and State.

11 July 2017 8
DM ‘Response System’
Also included in the Response System are:-
• Central agencies with disaster-specific responsibilities for Early Warning
Systems / alerts / forecasts.
• Nodal Central Ministries with disaster-specific responsibilities for
national-level coordination of the response and mobilization of all the
necessary resources (as per Section 37 of the DM Act 2005, every
ministry and deptt of the GoI, including the hazard-specific nodal
ministries, shall prepare comprehensive DM plans in the domains of
disaster prevention, preparedness, response and recovery).
• NDRF and SDRFs.
• National Emergency Operations Centres (NEOC); NEOC-1 under the MHA
and NEOC-2 under the NDMA (being revamped). These are connected
to:-
All agencies designated to provide EW about hazard events.
State Emergency Operations Centre (SEOC); District Emergency
Operations Centre (DEOC).
NDRF; Integrated Defence Staff (IDS); MEA; CAPFs, etc.

11 July 2017 9
Central Agencies Tasked for Natural-Hazard
Specific Early Warning

11 July 2017 10
Nodal Ministries : Management/Mitigation of
Different Disasters

11 July 2017 12
Responsibility of States
and
Central Assistance

Responsibility of States and Central Assistance
• DM - primary responsibility of State Governments.
• However, catastrophic disasters (earthquakes, floods, cyclones, tsunami)
Large number of casualties; inflict tremendous damage on property and
infrastructure; often trans-State.
• Central Govt supplements efforts of States/UTs through logistic &
financial support during severe disasters as requested by State Govts.
• GoI established flexible response mechanism for prompt and effective
delivery of essential services as well as resources to assist affected State
Government or UT.
• In addition – disaster / their effect - trans-State. Response/preventive
measures may be required in other States.
• Challenges in trans-State DM as administrative hierarchy organized into
National, State and District levels.
• Hence, response has to be different. NCMC - major role in multi-state
disasters.11 July 2017 13

State Level Institutional Framework

DM Act 2005: Mandates:-
• Each State in India shall have its own institutional framework for DM.
• States to develop detailed DM plans, at state, district, towns and
blocks (taluka) levels.
• Plans to reviewed / upgraded periodically.
• As per Para 1.11.2.1 of the NDMP-2016, each State / UT to establish a
State Disaster Management Authority / its equivalent.
o In States: Chief Minister as the ex officio Chairperson of SDMA;
o In UTs: Lt Gov / Administrator as the Chairperson;
o Delhi UT: Lt Gov and the Chief Minister - Chairperson and Vice-
Chairperson respectively of the State Authority;
o UT having Legislative Assembly (except UT of Delhi): Chief Minister
as Chairperson of the Authority established.
• Each State to establish District Disaster Management Authority(s)
(DDMA).

State Disaster Management Authority (SDMA):
• Headed by the respective CMs / Lt Govs / Administrator.
• Lay down policies & plans for DM in the State in accordance with the
Guidelines laid down by the NDMA.
• Coordinate implementation of the State Plan; recommend provision of
funds for mitigation and preparedness measures; review developmental
plans of the different departments of the State to ensure integration of
prevention, preparedness and mitigation measures.
• State Government to constitute a State Executive Committee (SEC):-
o Headed by the Chief Secretary (CS).
o Task:-
Assist the SDMA in the performance of its functions.
Coordinate & monitor implementation of the National Policy,
National Plan and the State Plan.
Provide information to the NDMA relating to different aspects of
DM.

District Disaster Management Authority (DDMA):
• As per DM Act, to be established in every District.
• Headed by the District Collector / Deputy Commissioner / District
Magistrate, with the elected representative of the local authority as the
Co-Chairperson.
• Mandate:-
o Act as planning, coordinating and implementing body for DM at the
District level.
o Take measures for the purposes of DM in accordance with the
guidelines laid down by the NDMA and SDMA.
o Prepare the DM plan for the District; monitor the implementation of
relevant national, state, and district policies and plans.
o Ensure guidelines for prevention, mitigation, preparedness, and
response measures laid down by the NDMA and the SDMA followed
by all the district-level offices of the various departments of the State
Government.

State Disaster Response Force (NDRF):
• States encouraged to create response capabilities from within
their existing resources.
• Should include women members for looking after the needs of
women and children.
Training: States/UTs also encouraged to include DM training in the
basic and in-service courses of their respective Police Training
Colleges.

Local Authorities:
• Include Panchayati Raj Institutions (PRIs), Municipal Corporations,
Municipalities, District and Cantonment Boards and Town Planning
Authorities which control and manage civic services.
• Will prepare DM Plans in consonance with the Guidelines of
NDMA, SDMAs and DDMAs; ensure capacity building of their
officers and employees for managing disasters, carry out relief,
rehabilitation and reconstruction activities in the affected areas.

Coordination of Response
In
Union Territories

11 July 2017 22
Coordination of Response in Union Territories
Constitutional Arrangement:
• Union Territory Division of the MHA responsible for all the
legislative and constitutional matters in the seven UTs.
• Out of the seven UTs:-
o Five under the administrative control of GoI headed by LG /
Administrator as head of the administrative setup. Central
Government directly responsible for all aspects of governance
in these.
o Two (i.e. Puducherry and the NCT of Delhi) have their own
Legislative Assemblies and are like quasi States but without the
same autonomy as in full-fledged states.
• Note: Puducherry model slightly different from NCT of Delhi.

11 July 2017 23
Coordination of Response in Union Territories
Response Coordination:
• Different departments and agencies functioning within the UTs
have their own resources with independent hierarchical setups
having a complete chain of command of their own.
• Therefore appropriate that a concept of UC is introduced for
effective disaster response in all the UTs of the country. The LG /
CM / Administrator need to set up a UC in advance. Will include all
the heads of the existing departments and agencies in the UTs.
• Head / Administrator of the UT will function as the Responsible
Officer (RO) and constitute IRTs at various levels.
• Existing District administration of the UTs will function as per the
directions of the UC.

11 July 2017 24
What is a Unified Command (UC)?
Unified Command (UC):
• In an incident involving multiple agencies, critical need for integrating
resources into a single operational organisation that is managed and
supported by one command structure.
• In the IRS, this addressed by the UC – a framework headed by the
Governor / LG / Administrator / CM and assisted by the CS that allows all
agencies with jurisdictional responsibilities for an incident, either
geographical or functional, to participate in the management of the
incident. Incorporates following components:
o A set of objectives for the entire incident.
o Collective approach for developing strategies to achieve goals.
o Improved information flow and inter-agency coordination.
o Familiarity with responsibilities and constraints of other agencies.
o Optimal synergy of all agencies for the smooth implementation of the
IAP.
o Elimination of duplication of efforts.

‘Incident Response System’ (IRS)

Need for IRS
India has a long history of battling disasters, number of shortcomings
were found. Hence - need for a pre-organized, efficient, well prepared
response system which would have:
• Well thought out pre-designated roles for each member of the
response team.
• Systematic and complete planning process.
• System of accountability for the IRT members.
• Clear cut chain of command.
• Effective resource management.
• Proper and coordinated communications set up.
• System for effectively integrating independent agencies into the
planning and command structure without infringing on the
independence of the concerned agencies.
• Integration of community resources in the response effort.
11 July 2017 26

• Realisation of shortcomings in our disaster response system led the GoI
to look at the world’s best practices.
• Found the Incident Command System (ICS) evolved for fire-fighting in
California very comprehensive; decided to adopt it in 2003.
• Need felt to prepare an Indian version which would fit into the Indian
Administrative Structure.
• 2005: Enactment of Disaster Management Act.
• 2008: First set of meeting on IRS. Attended by representatives of ICS
piloting states, six ATIs who had been imparting training on ICS in the
country, MHA, LBSNAA, NIDM, USAID and other experts. Decided to
prepare draft of the Guidelines on the lines of the original text of ICS.
• 2010: Comprehensive set of guidelines prepared; called “Incident
Response System” (IRS). Is an adaption of ICS with Indian
characteristics. Not following ICS – but the IRS.
11 July 2017 27
Evolution : IRS

11 July 2017 28
Incident Response System : What Is It?

• IRS – a combination of facilities, equipment, personnel, procedure and
communications operating within a common organizational structure,
with responsibility for the management of assigned resources to
effectively accomplish stated objectives pertaining to an incident.
• Aim: organize govt machinery into an efficient, well-rehearsed response
system that reduces ad hoc-ism, chaos and confusion during the initial
response stage irrespective of the complexity of the disaster / task.
• Envisages a composite team with various Sections to attend to all
possible response requirements.
• Is a flexible system and only those sections / branches that are required
to cope with a particular disaster need be activated.
• Can be implemented in India irrespective of size, location, type and
complexity of the disaster.
• Provides a participatory, well-structured, fail-safe, multi-disciplinary,
multi-departmental and systematic approach to guide administrative
mechanisms at all levels of the government.11 July 2017 29

• Identifies and pre-designates officers and select resources for
performing various duties.
• Aims to train such officers in their roles and duties.
• Emphasises need for proper documentation of various activities
for better planning, accountability and subsequent analysis /
lessons learnt.
• Progressive involvement - helps new responders to immediately
get a comprehensive picture of the situation and commence
immediate action.
• Also provides scope for private sector, NGOs, CBOs, PRIs and
communities to work seamlessly in the response activities.
11 July 2017 30

IRS Organization
11 July 2017 31

11 July 2017 32
IRS Organization

11 July 2017 33
IRS Organization
Functional Responsibilities
Command: Overall in-charge of the IRT and its
effective functioning.
Operations: Direct and supervise all tactical actions.
Planning: Collect / analyze data, workout required
resources; prepare action plan.
Logistics & Finance: provide logistics support,
procurement, cost accounting.
Main components:-
o Command Staff :
Incident Commander (IC);
 Information & Media Officer
(IMO), Safety Officer (SO) and
Liaison Officer (LO). Report
directly to the IC and may have
assistants.
 Main function: assist the IC in
the discharge of his functions.
 Nodal Officer (NO): designated
for proper coordination between
the District, State and National
level in activating air support for
response.
o General Staff:
Operations Section (OS).
Planning Section (PS).
Logistics & Finance Section
(L&FS).

• In line with our administrative structure and DM Act 2005, RO
designated at the State and District level as overall in charge of the
incident response management. RO may however delegate
responsibilities to the Incident Commander (IC), who in turn will leads /
manages the incident through IRTs.
• IRS functions through Incident Response Teams (IRTs) in the field. An IRT
is a team comprising all positions of IRS organization; headed by Incident
Commander (IC).
• On receipt of Early Warning, RO activates IRTs. In case of a disaster
without any warning, local IRT will respond and contact RO for further
support, if required.
• IRTs pre-designated at all levels, i.e. State, District, Sub-Division and
Tehsil/Block.
• Will function at State, District, Sub-Division and Tehsil / Block levels.
Comprise officers of the State and District level respectively.11 July 2017 34
IRS Organization : IRTs

• Properly trained and sensitized regarding their roles during the pre-
disaster phase itself.
• Selection of section chiefs guided by the nature and type of disaster.
• IRT’s lowest administrative unit (Sub-Division / Tehsil / Block) will be the
‘first responder’. If the incident becomes complex and beyond the
control of local IRT, higher level IRT will be informed / take over the
response management. In such cases the lower level IRT will merge with
higher level IRT.
• When lower level of IRT merges with a higher level, IC of lower level may
play the role of Deputy IC or Operations Sections Chief (OSC) or any
other duty that the IC of higher authority assigns.
11 July 2017 35
IRS Organization : IRTs

11 July 2017 36
IRS Organization : Overview

11 July 2017 37

IRTs at State Level With Multiple ICs
11 July 2017 38

11 July 2017 39

11 July 2017 40

11 July 2017 41

11 July 2017 42
Typical IRT at District level
Dy Commissioner
Addl DC / CEO DDMA Br Offr, DM Br / SP
Dist Info & PR Offr (DIPR)
Addl Dy Comm, Law&Order / SDO, DM
Dist Tpt Offr / SDO Civil
Sr Stn Offr / JD
Health & FW / SP
Cdrs of SDRF. MRP,
MAP, IR, Fire&Emer
Dist Tpt Offr
Proj Offr DDMA
Proj Offr DDMA
Proj Offr DDMA
Fd Offr / Tech
Offr, DDMA
EAC, Nazarat
ic APRO
CM & HO
Dy Dir, Food &
Civil Sup
SP / Addl SP
Treasury Offr
Fin & Accts Offr
Br Offr, Relief Br
Nazir
SDO Sadar EAC rkSDO, Sadar
Addl Dy Comm NazaratAddl Dy Comm Devp
EE (PWD) Road
EE (PWD) Bldg
EE PHE
Project Offr, DM Br / SDO Sadar
Emergency Operations Centre
Under a Sr Adm Offr

Triggering Mechanism in case of EW
11 July 2017 43

11 July 2017 44
Triggering Mechanism in Absence of EW

Part-II
01 March 2017
Quick Re-cap : Coordination of Response
(starting from lowest level)
Duties of Various Staff
IRS Facilities

11 July 2017 48

11 July 2017 49
Dy Commissioner
Sr Stn Offr / JD
Health & FW / SP
Cdrs of SDRF. MRP,
MAP, IR, Fire&Emer
Dist Tpt Offr
Proj Offr DDMA
Proj Offr DDMA
Proj Offr DDMA
Fd Offr / Tech
Offr, DDMA
EAC, Nazarat
ic APRO
CM & HO
Dy Dir, Food &
Civil Sup
SP / Addl SP
Treasury Offr
Fin & Accts Offr
Br Offr, Relief Br
Nazir
EE (PWD) Road
EE (PWD) Bldg
EE PHE
Under a Sr Adm Offr

Coordination of Response
(Starting from Lowest level)
11 July 2017 50

11 July 2017 51
Coordination of Response – District Level

11 July 2017 52
Coordination of Response – State Level

11 July 2017 53
Overview - Coordination of Response

Duties : IRS Staff
Responsible Officer
Incident Commander
11 July 2017 54

• In the IRS, need felt to identify a designated authority responsible and
accountable by law to respond to disasters; hence - position of RO.
• Should be senior most officer in hierarchy of State and District
Administration; will be overall i/c of management of emergency response
at the respective administrative levels.
• Note: Incident response management however may not always require
the direct intervention of the RO – may be done by Incident Commander
(IC).
Roles and Responsibilities of CS as RO of the State: (Refer to Chapter 3 of
IRS):-
• CS - head of State administration plus Chairperson of SEC & CEO of SDMA;
to perform responsibilities laid down under clause 22 (2) and 24 of DM
Act- 2005, i.e. as Chairperson of SEC will give directions regarding actions
to be taken in response to any threatening disaster situation /disaster.
• Additionally, will ensure IRTs formed at State, District, Sub-Division,
Tehsil/Block and IRS is integrated in the State and District DM Plan.11 July 2017 55
Duties : IRS Staff : Responsible Officer (RO) (i)

• Issue Standing Orders to all Districts & line departments to identify
suitable officers for different positions in the IRTs to ensure smooth
mobilisation of equipment and personnel.
• Activate IRTs at State headquarters when the need arises and de-mob
them when need over.
• Ensure (i) IRS incorporated in training syllabus of ATIs, etc; (ii) imprest
fund sanctioned for emergency procurement; (iii) capacity building.
ensure effective communication and Web based / online Decision
Support System; (iv) full-fledged EOC in place and connected with IRTs;
(v) toll free emergency numbers for Police, Fire and Medical support etc,
and linked to EOC; (vi) local Armed Forces Commanders involved in the
Planning Process and their resources dovetailed, if required; (vii) coord
with central Govt for mob of Armed Forces, air support, etc; (viii) facilities
organised when NDRF, Armed Forces arrive; (ix) identify suitable NO to
coordinate Air Operations; (x) incident management objectives do not
conflict with each other; (xi) NGOs involved carry out activities in non-
discriminatory manner; (xii) overall coordination of response, relief and
other activities.
11 July 2017 56
Duties : IRS Staff : Responsible Officer (RO) (ii)

• Consider need to establish Area Command (AC); establish Unified Command (UC)
if required, obtain approval of Chief Minister (CM).
• Conduct post response review on performance of IRTs and take appropriate
steps to improve performance.
--------------------------------
Area Command: Activated when:-
• Span of control becomes very large either because of geographical reasons or
because of large number of incidents occurring at different places at the same
time.
• Number of administrative jurisdictions are affected.
• Number of Districts get affected, involving more than one Revenue Division.
Area Command may be introduced Revenue Division wise by the State RO. In such
cases the District Magistrate (RO) of the District will function as the IC. Similarly,
District RO may introduce it Sub-Division wise when a large number of Tehsils /
Blocks in different Sub-Divisions get affected.
11 July 2017 57
Duties : IRS Staff : Responsible Officer (RO) (iii)

58
Duties : IRS Staff – Incident Commander
Incident Commander (IC): (Chapter 4, Para 4.2 of IRS):-
• obtain information on:
o Situation status (e.g. area and number of people affected, etc).
o Availability and procurement of resources, Communication systems, etc
o Requirement of facilities like ICP, Staging Area, Incident Base, Camp, Relief
Camp, etc.;
o Future weather behavior from IMD;
o Any other information required for response from all available sources and
analyse the situation.
• Determine objectives; prepare, approve and implement IAP; establish facilities
incl ICP.
• Ensure all working as per plan (incl volunteers, NGOs).
• Review IAP based on feedback.
• Ensure PSC attend all briefing and debriefing meetings;
• Coordination amongst sections of IRTs, agencies.
• Preparation of reports; record keeping; payments.
• Media management.
• Prepare and forward to RO the Incident Status Summary (ISS) (Form-002, at
Annexure-II of IRS).
• Recommend demobilisation of the IRT, when appropriate.

Information and Media Officer (IMO):
• prepare and release information about the incident to the media
agencies and others with the approval of IC.
• Note decisions taken and directions issued in case of sudden disasters
when IRT not been fully activated and hand over to the PS on its
activation for incorporation in the IAP.
• Monitor and review various media reports regarding the incident that
may be useful for incident planning.
• Organise IAP meetings as directed by the IC or when required.
• Coordinate with IMD to collect weather information and disseminate it to
all concerned.
• Maintain record of various activities performed as per IRS Form-004.
11 July 2017 59
Duties : IRS Staff – Information & Media Officer

Liaison Officer (LO):
• Focal point of contact for various line departments, representatives of NGOs,
PRIs and ULBs etc participating in the response.
• Point of contact to assist the first responders, cooperating agencies and line
departments. LO may be designated depending on the number of agencies
involved and the spread of affected area.
• Will:
o Maintain list of concerned line departments, agencies (CBOs, NGOs, etc) and
their representatives at various locations.
o Carry out liaison with all concerned agencies including NDRF and Armed
Forces and line departments of Government.
o Monitor Operations to identify current or potential inter-agency problems.
o Participate in planning meetings and provide information on response by
participating agencies.
o Keep IC informed about arrivals of all the Govt and Non-Govt agencies and
their resources.
o Maintain record of various activities performed as per IRS Form-004.
60
Duties : IRS Staff – Liaison Officer

Safety Officer (SO):
• Develop and recommend measures for ensuring safety of
personnel, and to assess and/or anticipate hazardous and unsafe
situations.
• Is authorised to stop or prevent unsafe acts.
• Maintain record of various activities performed as per IRS Form-
004.
11 July 2017 61
Duties : IRS Staff – Safety Officer

Duties : IRS – General Staff
11 July 2017 62

11 July 2017 63
Duties IRS : General Staff Sections
General Staff: Consists of the OS, PS and LS,
each having a specific function.
• Operations Section (OS): Deals with all
types of field level tactical operations.
Headed by Operation Section Chief
(OSC). In addition, maybe a deputy.
Further sub-divided into Branches,
Divisions and Groups.
• Planning Section (PS): Deals with all
matters relating to planning of incident
response. Headed by Planning Section
Chief (PSC). Helps the IC in determining
objectives and strategies for response.
Works out the requirements for
resources; allocation; subsequent
utilisation. Maintains up-to-date
information about the ongoing response
and prepares IAP. Also prepares Incident
Demobilisation Plan (IDP).
• Logistics Section (LS): Deals with (i)
matters related to procurement of
resources; (ii) establishment of
facilities; (iii) all financial matters
concerning an incident. Headed by
the Logistic Section Chief (LSC).
Provides back-end services and
other important logistic support like
communications, food, medical
supplies, shelter and other facilities
to the affected communities and
responders as well. Has a Finance
Branch (FB) attached to expedite
procurements, if any.

11 July 2017 64
Duties IRS : General Staff – Operations Section
Operations Section (OS): comprises Response
Branch (RB), Transportation Branch (TB) and
Staging Area (SA). Activation of RB and TB is
situational.
• RB: various Divisions and Groups depending
upon functional and geographical requirements
of the incident response. Groups classified by
their functional characteristics (Single Resource,
Strike Teams and/or Task Force). For example -
in case of earthquake and flood, people are to
be rescued and need shelter; so, Rescue and
Relief group activated.
• TB : may consist of Road, Rail, Water and Air
Operations Groups. These activated according
to the transportation modes that may be
required in the incident response.
• SA: area where resources mobilised are
collected and accounted for, and deployed for
specific assignments or tasks.

11 July 2017 65
Duties IRS : General Staff – Operations Section - RB
Roles and Responsibilities of Response Branch Director (RBD): RB - main
responder in the field dealing. Depending on the scale of disaster, may
expand the number of Groups which in turn may require creation of
Division. Ideal span for supervision is 1:5. i.e. one Branch Director can
supervise up to five Divisions.

11 July 2017 66
Duties IRS : General Staff – Operations Section - RB
For correct and proper requisition and
deployment, important that the resources
categorised into 'kind' (equipment) and
'type‘ (capacity).
Single Resource: includes both personnel
and equipment to be deployed in a given
incident.
Strike Team: a combination of same 'kind‘
and ‘type' of Single Resource with a
common communication facility and one
leader.
Task Force: different 'kinds' and 'types' of
Single Resource assembled and despatched
under a leader, when a number of different
tasks requiring different expertise need to
be performed.

11 July 2017 67
Duties IRS : General Staff – Operations Section Chief
Duties - Operations Section Chief (OSC):
• Will report to the IC.
• Assume command of all the field operations;
fully responsible for directing all tactical actions
to meet the incident objectives.
• Deploy, activate, expand and supervise
organisational elements (Branch, Division,
Group, etc,) in his Section in consultation with
IC and in accordance with the IAP.
• Coordinate with the activated Section Chiefs;
• Ensure overall safety of personnel involved in
the OS and the affected communities;
• Prepare Section Operational Plan in accordance
with the IAP, if required;
• Ensure record of various activities performed
(IRS Form-004) by members of his Section are
collected and maintained in the Unit Log IRS
Form-003

11 July 2017 68
Duties IRS : General Staff – Planning Section
Planning Section (OS): Comprises Resource Unit,
Situation Unit, Documentation Unit and
Demobilisation.
Duties - Planning Section Chief (PSC):
• Reports to the IC.
• Responsible for the activation of Units and
deployment of personnel in his Section as per
requirement.
• Responsible for collection, evaluation,
dissemination and use of information.
• Keeps track of the developing scenario and status
of the resources.
• May also have a Technical Specialist for addressing
the technical planning matters.
• Assess situation, predict probable course of the
incident and prepare alternative strategies for the
Operations by preparing the IAP.

11 July 2017 69
Duties IRS : General Staff – Planning Section - IAP
Immediate Action Plan (IAP):
• Contains objectives reflecting the overall incident strategy and specific tactical
actions and supporting information for the next operational period (24 hours).
• May be oral or written.
• Written plan may have attachments, including incident objectives, organisation
assignment list IRS Form-005, incident communication plan IRS Form-009,
demobilisation plan IRS Form-010, traffic plan, safety plan, and incident map etc.
• Major steps for preparing IAP:-
o Initial information and assessment of the damage and threat.
o Assessment of resources required.
o Formation of incident objectives and conducting strategy meetings.
o Operations briefing.
o Implementation of IAP.
o Review of the IAP.
o Formulation of incident objectives for the next operational period, if required.

11 July 2017 70
Duties IRS : General Staff – Planning Section - IAP

11 July 2017 71
Duties IRS : General Staff – Logistics Section
Logistics Section (LS):
• Comprises Service, Support and Finance
Branches.
• Works closely with the RO, EOC and the IC.
• Provides all logistic support for effective
response management.
• Units under it responsible for the supply of
various 'kinds' and 'types' of resources,
setting up of different facilities like the
Incident Base, Camp, ICP and Relief Camp
etc. Entails working with several line
departments of Government and other
agencies.
• State and District DM plans -
comprehensive details from where to
procure resources.

Incident Response Team (IRT)
11 July 2017 72

11 July 2017 73
IRT : Flexibility

11 July 2017 74
Dy Commissioner
Sr Stn Offr / JD
Health & FW / SP
Cdrs of SDRF. MRP,
MAP, IR, Fire&Emer
Dist Tpt Offr
Proj Offr DDMA
Proj Offr DDMA
Proj Offr DDMA
Fd Offr / Tech
Offr, DDMA
EAC, Nazarat
ic APRO
CM & HO
Dy Dir, Food &
Civil Sup
SP / Addl SP
Treasury Offr
Fin & Accts Offr
Br Offr, Relief Br
Nazir
EE (PWD) Road
EE (PWD) Bldg
EE PHE
Under a Sr Adm Offr

Emergency Operation Center
• An offsite facility at State / District HQs. Is an augmented control room
with communication facilities and space to accommodate various
Emergency Support Functionaries.
• Representation of all concerned line departments with authority to
quickly mobilize their resources.
• Task:
o Take stock of the emerging situation and assist the RO in mobilising
respective line department's resources, manpower and expertise
along with appropriate delegated authorities for the on-scene IRT(s).
o Take on the spot decision under the guidance of RO.
o Keep RO informed of the changing situation and support extended.
• Under : One Sr. Administrative Officer as EOC in‐charge having experience
in DM with required assistants;
• Adequate space with infrastructure to accommodate participating
agencies and departments.
11 July 2017 76

• Communication facilities with last mile connectivity;
• A vehicle mounted with HF, VHF and satellite telephone for deployment in
the affected site to provide immediate connectivity with the headquarters
and ICP;
• Reps of central teams (NDRF, Armed Forces) whenever deployed to
integrate their resources, expertise and to resolve conflicts that may arise
during the response effort;
• Provision and plan for dovetailing the NDRF, Armed Forces
communication capabilities with the local communication set up.
• Map depicting affected site, resources deployed, facilities established like
Incident Command Post, Staging Area, Incident Base, Camp, Helipad, etc.
• DM plans of all line departments; of State and the District;
– Tele directories of all emergency services and nodal officers;
– Connectivity with all District headquarters and police stations;
– Database of NGOs working in different geographical areas;
– Demographic details of the State and Districts;
77
Emergency Operation Center (ii)

• Online / Web based DSS with the
following components:
– Standardization of Command
Structure with the details of the
earmarked and trained
personnel in IRS;
– Proactive planning facilities;
– Comprehensive resource
management system;
– Geographic Information System
(GIS) for decision support;
– Modeling capability for
predicting casualties and
resources for large scale
incidents including CBRN
emergencies.
11 July 2017 78
Emergency Operation Center (iii)
• Socio‐economic, demographic
and land use planning;
– Resource inventories of all line
departments and connectivity.
– Database: India Disaster
Resource Network (IDRN); India
Disaster Knowledge Network
(IDKN); Corporate Disaster
Resource Network (CDRN).

Incident Command Post (ICP):
• Primary command functions and coordination are performed
here.
• May be located at HQs of various levels of administration. In case of total
destruction etc, may be located in a vehicle / trailer / tent. But adequate
power, communications, etc, a must.
• IC located here.
• Primary command functions performed here.
• One ICP / incident even with multi-agencies or Unified command.
• Size as per incident. May move.
• May be co-located with other facilities like Incident Base.
• Normally ICP is not relocated
11 July 2017 80
IRS Facilities (i)

Staging Area (SA):
• Area where resources collected, kept
ready for deployment. May include things
like food, vehicles and other materials and
equipment.
• Near affected site for immediate, effective
and quick deployment of resources.
11 July 2017 81
IRS Facilities (ii)
• Under a Staging Area Manager (SAM), who works in close liaison with
both the LS and PS through the OSC.
• More than one SA may be established.
• For Air Operations, open space of Airport Authority of India (AAI) or near
helipads may be used for loading / unloading of relief materials.
• If resources are mobilised at other locations for eventual despatch to
affected areas, these locations are also known as SAs.

Helibase: Main location for parking,
fueling and maintenance of
Helicopters. May also be used for
loading/unloading of relief materials.
Helipads: for operational purpose only
(e.g. loading/unloading of personnel,
equipment, relief materials etc).
11 July 2017 82
IRS Facilities (iii)

Incident Base:
• One per incident preferably.
Should be pre-designated.
• Handled by a Base Manager
under the Facility Unit, Support
Branch of LS. Latter preferably
co-located.
• Primary services and support
activities for the incident
located / performed here. All
uncommitted / out-of-action
equipment and personnel to
support operations located.
11 July 2017 83
IRS Facilities (iv)

Camp:
• Temporary locations within the general
incident area. Provide rest, food, drinking
water and sanitary services to responders.
• Very large incidents may have one or more
Camp. May move.
• Under a Camp Manager ; report to Facility Unit
in the LS.
Relief Camps:
• Support services to the affected communities
usually provided here.
• Established as per situation’s demand.
• Establishment provided by the LS; maintained
and managed by the Branch or Division of the
OS deployed for the purpose. Camp Manager.
• May be established at the existing buildings
(e.g. schools, Community halls, Cyclone
• Shelters, etc. or tents).11 July 2017 84
IRS Facilities (v)

Community Participation in Response
11 July 2017 85

IRS Puducherry-28 feb-01march2017-1000hrs

Recommended

Recommended

More Related Content

What's hot

What's hot (19)

Similar to IRS Puducherry-28 feb-01march2017-1000hrs

Similar to IRS Puducherry-28 feb-01march2017-1000hrs (20)

Recently uploaded

Recently uploaded (20)

IRS Puducherry-28 feb-01march2017-1000hrs