This document provides an overview of Enterprise Resource Planning (ERP) systems and SAP, a major ERP software vendor. It defines ERP as extensive software packages used to manage a company's business processes. SAP is described as one of the largest ERP vendors, with over 8,000 configuration decisions and 28,000+ tables in its software. The document outlines SAP's client/server architecture and data types including master and transactional data. It provides guidance on configuring and logging into SAP software.

1. by

2. ERP
What are Enterprise Resource Planning (ERP)
Systems?
Incredibly large, extensive software packages used to
manage a firm’s business processes.
Standard software packages that must be configured
to meet the needs of a company
Database programs with the following functions:
 Input
 Storage/Retrieval
 Manipulation
 Output
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28,610+ Tables in SAP

3. ERP
Who are the big ERP vendors?
SAP, the German juggernaut
 Systeme, Anwendungen, Produkte in der
Datenverarbeitung, or
 Systems, Analysis and Products in Data Processing.
 Don’t be a sap!
Oracle/PeopleSoft/J. D. Edwards (J.D. Orisoft)
Microsoft Great Plains, aimed at smaller companies
 SAP Business One is competing product
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4. SAP R/3 Enterprise
4
FI
Financial
Accounting
CO
Controlling
Workflow
PP
Prod.
Planning
SD
Sales &
Distrib.
MM
Materials
Mgmt.
QM
Quality
Mgmt.
PM
Plant
Maint.
HR
Human
Resources
AM
Asset
Mgmt.
PS
Project
System

5. SAP R/3 Enterprise
5
Oracle
DB2
MSSQL
SAP can use a
number of
database programs
to actually store
the data.
FI
Financial
Accounting
CO
Controlling
Workflow
PP
Prod.
Planning
SD
Sales &
Distrib.
MM
Materials
Mgmt.
QM
Quality
Mgmt.
PM
Plant
Maint.
HR
Human
Resources
AM
Asset
Mgmt.
PS
Project
System
FI
Financial
Accounting
CO
Controlling
Workflow
PP
Prod.
Planning
SD
Sales &
Distrib.
MM
Materials
Mgmt.
QM
Quality
Mgmt.
PM
Plant
Maint.
HR
Human
Resources
AM
Asset
Mgmt.
PS
Project
System

6. Configuration
Configuration is the process of making
standard software fit your business. SAP, as an
example, has:
Over 8000 configuration decisions
Data structuring
 Sales divisions, distribution channels
Rewriting Code (Modifications)
 Not recommended because of compatibility problems
when updated versions of the software are installed.
Customization
 Writing code at SAP-specified user exits
Third-party software solutions
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7. A typical manufacturing company
© 2008 by SAP AG. All rights reserved. 7
Manufacturing
Process
Inputs Outputs
FI
CO
Material
Master
Vendor
Master
Pricing
Cust.
Master
Pricing
Basic
Data
Calendars
Currencies

8. 8
Three-tier Client/Server Architecture
USER PCs
USER PCs
Application
Server
Application
Server
Application
Server
Application
Server
Database
Server

9. 9
Two-tier Client/Server Architecture
(configuration typical for training)
User PCs
Database and
Application
Server

10. 10
SAP vs MS Office
Database and
Application
Server
Nothing is saved on your PC. Only things saved on our
server in Missouri are saved, and they are saved for good.

11. 11
Saving in Windows vs SAP
 In Window Applications, you save often
so you don’t lose everything when you
get the Blue Screen of Death:

12. 12
Saving in Windows vs SAP ...2
 In SAP, there are very few delete
options:
 Don’t save if things don’t look 100%
correct! Exit the transaction and start
over

13. Clients in SAP R/3
What is a client?
A way to separate data in the system
In some ways, a separate database
Also, a table entry
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Field
Mandt
201
201
201
202
202
Column (attribute)
Row
(Record)
Client

14. 14
Client setup for a hypothetical company
SAP 5 Server
Client 501
01 Fitter Snacker
02 Fitter Snacker
03 Fitter Snacker
99 Fitter Snacker
Client 502
01 Fitter Snacker
02 Fitter Snacker
03 Fitter Snacker
99 Fitter Snacker
Client 503
01 Fitter Snacker
02 Fitter Snacker
03 Fitter Snacker
99 Fitter Snacker

15. 15
Data Set Number (##)
 I am data set number 00, not you!
Enter Cred. Contr. area ##CR
and Currency USD

16. 16
System landscape for student use
201
Config.
202
CATT Test
203
FS Master
501
FS Student
502
FS Student
503
FS Student

17. 17
Logging On – SAP GUI
 To log on to an R/3 system with the SAP Gui, you
need the proprietary SAP Gui (Graphical User
Interface) software loaded on your system and an
internet connection
Account on
SAP R/3 System
at hosting site
Internet Connection
PC with SAP Gui

18. 18
SAP GUI Configuration
 First, you need to tell the SAP Gui which system you
want to log into:
If you don’t have
any systems defined,
click on New Item

19. 19
System Definition (provided by UCC)
Text description (free)
Address of system (e.g.
sapd.umsystem.edu)
SAP Router usually
not required
R/3 System Selected
System Number
Frequently 00, but not always
System ID
Logical name of system

20. Configured SAP Gui
20
Select System:
double-click or
Logon button

21. 21
Logging On
Enter Client
Enter User (R/3 Account)
Enter Password (R/3 Account)
Don’t worry about language—
English will default in

22. SAPGUI - System ID IS4
SAPGUI - Description IS4 -SAP ERP 2005 (6.0)
SAPGUI - Application Server sbasap72.sba.uwm.edu
SAPGUI - System Number 00
Client Number 225
Student Userids ... Will be advised
Student Passwords
(case sensitive)
... Will be advised
SAP User-IDs and Passwords

23. 23
Logging On ...2
On the first time logging in to
a new account, you will have
to change the password—try
To remember your new
Password WITHOUT WRITING
IT DOWN!
Then a message or two
Then . . . .

24. 24
Success !!
SAP Easy Access
•Master Data Entry
•Transaction Data Entry

25. Implementation Guide (IMG)
25
Where Configuration
Takes Place

26. Data Types
Master Data
Data that is relatively stable
 Materials, Customers, Vendors
Transaction Data
Data that is relatively temporary
Stored at various stages of a business process
 Customer orders, purchase orders, production orders,
customer payments
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27. Transaction Data
27
Transactions flow down
the river of time

28. Thank You !