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Retail: Purchasing & Supply Chain
           Management

   The retail buying process and
    buying for different types of
        retail organisation
Learning objectives

At the end of this session students should be able to

• Describe the retail buying process

• Understand retail buying behaviour

• Identify some issues involved in buying for different
  types of retail organisation
The retail buying process

• Industrial/organisational buying behaviour (OBB) is
  more complex than consumer buying behaviour

• Retail Buyers obtain items for direct resale

• Retail buyers are intermediaries between producers
  & consumers (rarely adapt product)

• Retail buyers need to understand consumer
  behaviour (motivation & decision-making)
The retail buying process




• Who participates?
• What happens?
• What causes or influences a specific decision?

                        (Tanner, Industrial Marketing Management,1999)
The retail buying process
              who participates?
OBB theory discusses a ‘buying centre’ or ‘decision
making unit’ (DMU) comprising:
• User – product is purchased on behalf of user
• Influencer – a specialist who advises on the problem
  (e.g. technical, textile technologist, designer)
• Decider – has responsibility to purchase
• Buyer – involved in day to day activity (might also be
  the decider)
• Gatekeeper – information on issues such as products
  or markets distributed via gatekeeper
The retail buying process
               What happens?
A suggested staged process undertaken before a buying
decision is made (the ‘buy-phases’)

• Recognition of retail customer need
• Write specification of product to satisfy need
• Search for a supplier that can produce a product
  which meets specification
• Choose supplier that meets supply requirements
• Specify the order (time, quantity, delivery)
• Evaluate performance of product and supplier
The retail buying process
What causes or influences the OBB decision?
                        Personal (buyer’s values &
                        beliefs)

                         Interactional including potential
                         suppliers

                          Organisational influences on
                          the buyer

                          Macro-environmental
The retail buying process
           organisational influences

• Size

• Product categories

• Organisational culture

• Organisational structure
The retail buying process
             interactional influences

• Conflicts may exist in the buying centre / DMU (e.g.
  buyer v designer, differential status i.e. seniority of
  roles)

• Buyer’s company and supplier
Variations in the Buyer’s role


‘The buyer may be responsible for the purchase
of a comparatively small range of merchandise
or for several complete departments, depending
on the size and type of the retail organisation.’

                                         (Source: Cox & Brittain)
The role of the Retail Buyer

   The role of a buyer varies depending on the type of
   organisation for which they are buying.
In small companies the owner/manager is often
   responsible for purchasing, together with other
   aspects of the business (marketing, merchandising
   etc.)
Larger companies will have a specialist team working in
   this area. The large companies with more diverse
   assortments are likely to have larger teams of buyers
   ensuring greater knowledge and control.
Centralised / Decentralised Buying
The benefit of having one buyer for the whole store is
  that:

  ‘consistency within the merchandise mix will be
  maximised’

The benefit of having a number of specialist buyers is
  that:

  ‘greater knowledge and control of merchandise can
  be developed and maintained’
                                             (Source: Cox & Brittain)
Seminar



• Exercise: desirable attributes of retail buyers

• Reading: Varley cpt. 1

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Introduction to retail purchasing

  • 1. Retail: Purchasing & Supply Chain Management The retail buying process and buying for different types of retail organisation
  • 2. Learning objectives At the end of this session students should be able to • Describe the retail buying process • Understand retail buying behaviour • Identify some issues involved in buying for different types of retail organisation
  • 3. The retail buying process • Industrial/organisational buying behaviour (OBB) is more complex than consumer buying behaviour • Retail Buyers obtain items for direct resale • Retail buyers are intermediaries between producers & consumers (rarely adapt product) • Retail buyers need to understand consumer behaviour (motivation & decision-making)
  • 4. The retail buying process • Who participates? • What happens? • What causes or influences a specific decision? (Tanner, Industrial Marketing Management,1999)
  • 5. The retail buying process who participates? OBB theory discusses a ‘buying centre’ or ‘decision making unit’ (DMU) comprising: • User – product is purchased on behalf of user • Influencer – a specialist who advises on the problem (e.g. technical, textile technologist, designer) • Decider – has responsibility to purchase • Buyer – involved in day to day activity (might also be the decider) • Gatekeeper – information on issues such as products or markets distributed via gatekeeper
  • 6. The retail buying process What happens? A suggested staged process undertaken before a buying decision is made (the ‘buy-phases’) • Recognition of retail customer need • Write specification of product to satisfy need • Search for a supplier that can produce a product which meets specification • Choose supplier that meets supply requirements • Specify the order (time, quantity, delivery) • Evaluate performance of product and supplier
  • 7. The retail buying process What causes or influences the OBB decision? Personal (buyer’s values & beliefs) Interactional including potential suppliers Organisational influences on the buyer Macro-environmental
  • 8. The retail buying process organisational influences • Size • Product categories • Organisational culture • Organisational structure
  • 9. The retail buying process interactional influences • Conflicts may exist in the buying centre / DMU (e.g. buyer v designer, differential status i.e. seniority of roles) • Buyer’s company and supplier
  • 10. Variations in the Buyer’s role ‘The buyer may be responsible for the purchase of a comparatively small range of merchandise or for several complete departments, depending on the size and type of the retail organisation.’ (Source: Cox & Brittain)
  • 11. The role of the Retail Buyer The role of a buyer varies depending on the type of organisation for which they are buying. In small companies the owner/manager is often responsible for purchasing, together with other aspects of the business (marketing, merchandising etc.) Larger companies will have a specialist team working in this area. The large companies with more diverse assortments are likely to have larger teams of buyers ensuring greater knowledge and control.
  • 12. Centralised / Decentralised Buying The benefit of having one buyer for the whole store is that: ‘consistency within the merchandise mix will be maximised’ The benefit of having a number of specialist buyers is that: ‘greater knowledge and control of merchandise can be developed and maintained’ (Source: Cox & Brittain)
  • 13. Seminar • Exercise: desirable attributes of retail buyers • Reading: Varley cpt. 1