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Introducing communication sites for communicators #spsottawa
The document introduces key features of SharePoint communication sites, emphasizing user-centered design and the need for effective content presentation. It outlines user goals, frustrations, and provides a roadmap for creating and managing communication sites, including their potential uses for internal campaigns and news sharing. Additionally, it discusses upcoming improvements, feature enhancements, and administrative capabilities for better management and user experience.
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Introducing communication sites for communicators #spsottawa
- 1. Introducing Communication Sites forCommunicators Showcase key Office 365 “Modern” Communication Site features By: Kanwal Khipple #spsottawa October 28, 2017
- 2. SharePoint DIGITAL HUB Your digitalhub surfaces content, encourages expertise search and allows you to build experiences that simplify decisions Services
- 3. What we areplanning on discussing today INTRODUCTIONS KEY FEATURES LESSONS LEARNED ROADMAP
- 4. SPEAKER | AUTHOR| SUPER GOOD LOOKING KANWAL KHIPPLE, CEO @kkhipple bit.ly/linkedinkk 2014 2015
- 5. No matter whatyour role, its important to know your visitors. PUT USERS FIRST What content will be helpful to them? How do they want the content to be presented? What content should be surfaced at the top versus the bottom of the page? How do you want to engage/interact with users? How can users create content?
- 6. I love creatingcompelling content that inspires others to engage. I need to be able to create content where ever I am, when ever I want and on any device. GOALS Publish organizational news quickly and easily EXPECTATIONS Simple interface to create content & connect numerous services. Having users interact and share insights directly on content. FRUSTRATIONS Complex and tedious content creation experience process gets in the way of creating content. “ KEY CHARACTERISTICS Age Occupation Education Family Location 32 PR Manager Bachelor’s Degree Single United States FUTURE STATE OUTLOOK SHAREPOINT ONEDRIVE TEAMS YAMMER CURRENT STATE OUTLOOK SHAREPOINT ONEDRIVE TEAMS YAMMER Judy Communicator Persona engage communicate capture voice of the user TOUCH POINT CHANNELS Phone Website Mobile App Speech Chat
- 7. Summarize agenda item2 INTRODUCTIONS KEY FEATURES LESSONS LEARNED ROADMAP
- 8. Communication Sites Perfect for internal cross-company campaigns,weekly and monthly reports or status updates, product launches, events and more
- 9. Three designs tohelp you jumpstart getting your message out fast, communication sites with configurable templates for the sites and pages INITIAL DESIGNS Topic ShowcaseShowcase
- 10. Use Cases What areyou hoping to leverage Communication sites for?
- 11. SharePoint App Supports easyto access, engage with and create content for communication sites from any device
- 12. Create Communication Sites Allow users tocreate from a selection of multiple designs
- 13. Page Templates Ability toselect your page template
- 14. User Experience Communication Sites trulyfollow some great user experience patterns
- 15. Summarize agenda item2 INTRODUCTIONS KEY FEATURES LESSONS LEARNED ROADMAP
- 16. Have you signedup? Rollout has begun
- 17. Give yourself fullflexibility in terms of layouts Full-width layouts
- 18. Each news articleand page can have its own set of comments Comments
- 19. Showcase a snippetof the page content in your email Share news via email Kanwal Khipple Love the resources that are being shared here. check it out!
- 20. Surface news onthe homepage across sites Rollup News
- 21. Ability to customizesite designs to match your brand
- 22. Summarize agenda item3 INTRODUCTIONS KEY FEATURES LESSONS LEARNED ROADMAP
- 23. Use Cases Perfect forinternal cross-company campaigns, weekly and monthly reports or status updates, product launches, events and more
- 24. Brainstorm to helpothers communicate and engage Think of a… • place users want to explore but cannot • super power that could be useful for your user • Think of some real life activities your user likes to do together with others • story your user might find inspiring or interesting • person your users could learn from • task that your users rarely complete • task that your users frequently complete • task when they’re transitioning between places or modes • moment in your user’s day when its time to step away from work • moment in your user’s day when they’re planned ahead and setting goals – weight loss • moment in your user’s day when they’re excited or proud • moment in your user’s day when they have experiences together with others (bday, leadership summits, scavenger hunts
- 25. Get more informationand share this with your team! TRAINING AND RESOURCES Overview • What is a SharePoint communication site? • Create a communication site in SharePoint Online • Overview of Communication Sites Create and Manage • Add a page to a communication site • Add or remove columns on a page • Customize the navigation on your SharePoint site Governance and Administration • Manage site creation in SharePoint Online Functionality • Hero web part • News web part • Image Gallery web part • Events web part • People web part • Quick Links web part • Using web parts on SharePoint Online pages
- 26. Give you guidanceand recommendations to successfully plan and implement an Office 365 Intranet http://office365intranets.com DOWNLOAD INTRANETS WITH OFFICE 365 WHITEPAPER!
- 27. Summarize agenda item3 INTRODUCTIONS KEY FEATURES LESSONS LEARNED ROADMAP
- 28. Here is alist of things that are currently not supported WHAT’S NOT SUPPORTED? • Supporting Multilingual scenarios (vote) • Approval Workflow scenarios • Scheduling content publishing • Root site collection template (vote) • Create Communication sites using PowerShell, API and PnP (vote) • Anonymous access • Aggregation of items • Using Communication features on non-Communication sites • Removing access to specific web parts • Page level breadcrumbs (vote) • Communication Site custom templates • Navigation does not show up in the SharePoint app
- 29. Continued releases focuson improving publishing, improving experiences, reimaging how news is shared as well as feature enhancements PAGE AUTHORS & EDITORS ROADMAP 2017 UX IMPROVEMENTS Parallax effect on hero web part Start from an existing page or page template Continued page performance enhancements IMPROVING PUBLISHING New text formatting features Bing Image Search News reach: create from SharePoint Home and Android, email news digest FEATURE ENHANCEMENTS Mobile Notifications for News Comments, Likes, Views across web and mobile New web parts, new features in current web parts Office 365 Connectors for pages 2018 Q1 – Q2 HUB SITES Hub site news with content roll-ups from sites IMPROVING PUBLISHING Approval and scheduling for pages / news Create and edit tables Custom Page Designs FEATURE ENHANCEMENTS Microsoft Flow integration @mention support More mobile notifications scenarios More Office 365 Connectors for pages Key modern web parts available on classic pages 2018 (Top of Mind) IMPROVING PUBLISHING Collaborative editing and Wiki capabilities for pages Multi-lingual support for pages FEATURE ENHANCEMENTS Site lifecycle and management capabilities Organizational News Content categorization and topic-based rollups
- 30. Continuous releases focuson enabling and supporting hub sites as well as feature enhancements COMMUNICATION SITE OWNERS ROADMAP 2017 BRANDING IMPROVEMENTS Out-of-box site theming and branding IMPROVING PUBLISHING Custom site themes and site designs FEATURE ENHANCEMENTS News and pages in Microsoft Teams adds reach Personalized search in SharePoint Home Site usage page 2018 Q1 – Q2 HUB SITES Communication sites work with Hub Sites IMPROVING PUBLISHING More branding options and site design actions FEATURE ENHANCEMENTS Content categorization New search experiences across web and mobile Additional insights on site and content usage 2018 (Top of Mind) IMPROVING PUBLISHING Collaborative editing and Wiki capabilities for pages Multi-lingual support for pages FEATURE ENHANCEMENTS Site lifecycle and management capabilities
- 31. Investments are beingto simplify the administration of communication and hub sites SHAREPOINT ADMINS ROADMAP 2017 FEATURE ENHANCEMENTS REST API for remote provisioning (available now) New SharePoint admin UX (preview) Branding in modern web experiences Custom site designs and site theming Android App for SharePoint 2013 & 2016 2018 Q1 – Q2 FEATURE ENHANCEMENTS SharePoint hub sites New SharePoint admin UX (GA) More branding options and site design actions
- 32. Want to askmore? • Share your gaps https://sharepoint.uservoice.com • Ask questions to the broader community https://techcommunity.microsoft.com/t5/Communications-Sites- AMA/bd-p/CommunicationsSitesAMA
- 33. Thank you Sponsors!! Platinum Gold Silver BronzeBreakfast SharePint
- 34. Salon A @4:45 pm Please drinkresponsibly . We will be happy to call a cab for you Sponsored By
- 35. Thank You! Organizers, Sponsorsand You for making this possible. 50+ SharePoint Presentations @ Slideshare.Net/kkhipple When to Use What Whitepaper @ WhentoUseWhat.com Intranets w/ Office 365 Whitepaper @ Office365Intranets.com External Sharing w/ Office 365 Whitepaper @ Office365Extranets.com and more! Message Me On LinkedIn or Email Kanwal@Khipple.com My twitter handle is @kkhipple and I work at SPEAKER | AUTHOR | SUPER GOOD LOOKING
Editor's Notes
- #2 Are you an internal communicator who owns and manages the intranet? Are you looking to redesign your intranet but are not sure how Microsoft's Modern Communication sites fit into your project? Attend this session to learn about what features Communication Sites provide and how you can leverage them. This session will also be demo heavy to showcase key features that are available for 1st Release users in Office 365 tenants.
- #10 Topic—Select the Topic design when you have a lot of information to share, such as news, events and other content. Showcase—Use the Showcase design to feature a product, team or event using photos or images. Blank—Start with a blank site and make your design come to life quickly and easily.
- #11 Intranet Marketing Site Communication Site Product Showcase site Governance Site Training site Knowledge Base site Communities of Interest site Communities of Expertise site
- #17 https://blogs.office.com/en-us/2017/06/27/sharepoint-communication-sites-begin-rollout-to-office-365-customers/
- #18 The Hero and Image web parts can be placed in a section layout that spans the page from left to right, giving you ways to emphasize your most essential information.
- #19 Each news article and page can have its own set of comments. It is possible to use the Yammer web part for broad discussion scenarios as well as targeted responses to engage your viewers on the sole message and content on the page—all keeping within the context of the page Comments are stored in the site page item in SharePoint (in a column). You can delete your comments, but you can't edit them. It's NOT linked to Yammer.
- #20 When you share news via email from a communication site, it’s not just a blue link; it’s a visual, informative preview that adds context to both the email and the news article itself. Within the email, the recipient(s) will see a thumbnail, title, description and an optional message from the sender
- #24 Communication sites allow people to create and share recurring updates beyond email. When you create a page on a communication site, you can embed documents and video, and dynamically pull in real-time data from across Office 365, including documents from SharePoint, Power BI reports, Microsoft Stream videos and Yammer discussions. The resulting page is a rich and dynamic communication. And the page persists on the site, so people can refer to it easily, even as the membership of your team changes, so new members can more easily get up to speed.
- #34 At the end of the day, please ensure your evaluation is signed and handed in for door prizes. The draw takes place in The Observatory