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Thank You Letters
The Art of Follow Up After a Job Interview
Workshop Overview
• Who to thank
• How to follow up
• When to move on
Before You Leave the Interview
• Ask about next steps
• Timeline for decision
• Request a business card
Make Notes After the Interview
• Interviewer names and job titles
• Questions asked and your answers
• Concerns/Interests of each interviewer
When to Follow Up
Send a thank you note to each interviewer
within 24 hours of the interview
• Stand out from the crowd
• Confirm your interest in the job
• Show good manners and communication skills
90% of Employers Agree
Who Should Get a Thank You
• EVERYONE who interviewed you
• Use your notes to create personalized thank-you notes
Ways to Send a Thank You
Email
Typed Letter
Handwritten Letter
Ways to Send a Thank You
Email
is usually
best
Why Email vs Letter?
• Fast response
• Check spelling and formatting
• Attach links or documents
• Easier to customize
• Same letter to all
• Sending letter too late
• Being too casual
• Getting Names/Job duties wrong
• Writing an essay
• Sounding pushy or apologetic
Thank You Email Tips
• Use same email address as for application
• Do NOT use your work email
• Leave “To” field blank until email is proofed
• Job Title and Thank You in Subject line
• Use formal business language
Thank You Email Content
• Include Interview date and thanks
• What sparked their interest
• Customize and match keywords to job
• Why you are best candidate
• Next steps
3 Parts to Thank You Note
• 1st Paragraph
Express thanks and reinforce your fit
• 2nd Paragraph
Give examples from topics discussed in interview
• 3rd Paragraph
Confirm interest, attach additional information
Email Thank You Example
When to Mail a Thank You Letter
Build on interview rapport/connection
Employer is small-values personal touch
Employer is formal or traditional
Hiring decision time 2+weeks away
Thank You Letter Sample 2
Dear [Interviewer Name],
Thank you so much for taking the time to talk yesterday. It was a
pleasure to have the opportunity to learn even more about
[Company] and the position. I’m very excited about the prospect
of a potential career with the [specific team].
For me, [Company Name], is about developing meaningful
relationships [company value]. I think it’s rare to find a company
whose [asset] truly reflect its values and mission so closely.
Again, I appreciate the opportunity to have shared my background
and interest in [position] with you. I think my experience with
[industry, skill, or product] aligns perfectly with what your team is
looking for, and I hope to prove that. Thank you, and I hope we’ll
be in touch soon!
Sincerely,
Signature (if mailing letter)
Name
When You Don’t Ace the Interview
Send an Influence Email – in 24 hours
Address doubts and dismiss concerns
Emphasize your qualifications
Explain how you’re a good fit
How Often to Follow Up After an Interview
3 STRIKES RULE
• Follow up by email
• If no response, follow up once more by email or call
• Still no response? Move on
• Remember NO means……

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Interview Thank You Letters

  • 1. Thank You Letters The Art of Follow Up After a Job Interview
  • 2. Workshop Overview • Who to thank • How to follow up • When to move on
  • 3. Before You Leave the Interview • Ask about next steps • Timeline for decision • Request a business card
  • 4. Make Notes After the Interview • Interviewer names and job titles • Questions asked and your answers • Concerns/Interests of each interviewer
  • 5. When to Follow Up Send a thank you note to each interviewer within 24 hours of the interview
  • 6. • Stand out from the crowd • Confirm your interest in the job • Show good manners and communication skills
  • 8. Who Should Get a Thank You • EVERYONE who interviewed you • Use your notes to create personalized thank-you notes
  • 9. Ways to Send a Thank You Email Typed Letter Handwritten Letter
  • 10. Ways to Send a Thank You Email is usually best
  • 11. Why Email vs Letter? • Fast response • Check spelling and formatting • Attach links or documents • Easier to customize
  • 12. • Same letter to all • Sending letter too late • Being too casual • Getting Names/Job duties wrong • Writing an essay • Sounding pushy or apologetic
  • 13. Thank You Email Tips • Use same email address as for application • Do NOT use your work email • Leave “To” field blank until email is proofed • Job Title and Thank You in Subject line • Use formal business language
  • 14. Thank You Email Content • Include Interview date and thanks • What sparked their interest • Customize and match keywords to job • Why you are best candidate • Next steps
  • 15. 3 Parts to Thank You Note • 1st Paragraph Express thanks and reinforce your fit • 2nd Paragraph Give examples from topics discussed in interview • 3rd Paragraph Confirm interest, attach additional information
  • 16. Email Thank You Example
  • 17. When to Mail a Thank You Letter Build on interview rapport/connection Employer is small-values personal touch Employer is formal or traditional Hiring decision time 2+weeks away
  • 18. Thank You Letter Sample 2 Dear [Interviewer Name], Thank you so much for taking the time to talk yesterday. It was a pleasure to have the opportunity to learn even more about [Company] and the position. I’m very excited about the prospect of a potential career with the [specific team]. For me, [Company Name], is about developing meaningful relationships [company value]. I think it’s rare to find a company whose [asset] truly reflect its values and mission so closely. Again, I appreciate the opportunity to have shared my background and interest in [position] with you. I think my experience with [industry, skill, or product] aligns perfectly with what your team is looking for, and I hope to prove that. Thank you, and I hope we’ll be in touch soon! Sincerely, Signature (if mailing letter) Name
  • 19. When You Don’t Ace the Interview Send an Influence Email – in 24 hours Address doubts and dismiss concerns Emphasize your qualifications Explain how you’re a good fit
  • 20. How Often to Follow Up After an Interview 3 STRIKES RULE • Follow up by email • If no response, follow up once more by email or call • Still no response? Move on • Remember NO means……