This document contains examples of forms that can be used for internal verification of quality management systems and qualifications. It includes forms for sampling strategy, sampling plans, assessment records, observation of assessors, candidate feedback, and candidate interviews. The forms are provided as examples for centers to use to design their own internal verification procedures to ensure assessments are valid, reliable, and meet required standards.

1. Quality Management System
Internal Verification forms
Page 1 of 8 IQE/0.6/003 | Version 2.0 | 30/04/2015 | Author: BZ
Forms for Internal Verification
The following Internal Verification forms are examples of forms that the Centre may use for their Internal Verification
procedures. The use of these forms is not mandatory, as IQ recognize that the Centre may already use their own
Internal Verification forms.
Form title: Purpose:
Internal Verification Sampling Strategy To demonstrate the overall approach to internal verification
sampling.
Internal Verifier Sampling Plan To plan and record sampling activity for each qualification
Internal Verifier Assessment Sampling record To record individual assessment decisions.
To record feedback to assessor
To document actions required by Assessor with follow up
Internal Verifiers record – Observation of assessor To record observation of assessment activity
Internal verifier record – Candidate feedback To record comments and discussion with individual candidates
Internal verification - Candidate interview Record To record the candidates answers to the interview with the Internal
Verifier.

2. Quality Management System
Internal Verification forms
Page 2 of 8 IQE/0.6/003 | Version 2.0 | 30/04/2015 | Author: BZ
Internal Verification sampling strategy
EVs expect to see a sampling strategy that demonstrate that sampling rates are increased at times when risks are higher. These include:
 New assessor, or assessor new to the centre
 Start of a new qualification
 Start of a qualification with a revised specification
At these times, sample rates may be as high as 100%, reducing to around 20% over time.
Your sampling strategy should clearly indicate:
 Sample rate for each assessor
 Sample rate within each course (what percentage of learners in each cohort are sampled)
 Sample rate across courses (what percentage of courses are sampled)
 The type of feedback provided to assessors, and how this is recorded at the centre
 The circumstances under which sample rates may be changed, ie. when a sample rate may be reduced
Note: a centre may have one or more sampling strategies, depending on the how many courses it runs and how it wants to present the strategy. One sampling strategy may apply to more
than one course.

3. Quality Management System
Internal Verification forms
Page 3 of 8 IQE/0.6/003 | Version 2.0 | 30/04/2015 | Author: BZ
Internal Verifier Sampling plan
Internal Verifier Name
Date
Candidates Name Qualification code Units Sampled Assessment
method
Date sampled Comments
Internal Verifiers Signature

4. Quality Management System
Internal Verification forms
Page 4 of 8 IQE/0.6/003 | Version 2.0 | 30/04/2015 | Author: BZ
Internal Verifier Assessment Sampling Record
Internal Verifier: Date of sampling Activity:
Formative or Summative Sampling: Formative/Summative ( delete as appropriate)
Qualification codes: Qualification title:
Candidate: Assessor:
Unit/ complete
portfolio
Assessment
method
Type of
Evidence
Evidence must be Valid, Authentic, Reliable, Current , Sufficient
Is the evidence produced easily accessible to sample?
Is the evidence clearly indexed?
Does the evidence show that all the performance and knowledge requirements have been
met?
Is there appropriate written feedback to the learner?
Is all the documentation complete and signed by the Assessor?
General Comments:
Internal verifiers signature : Date :
Internal Verifier Feedback to Assessor
Comments and discussion:
Action Points: Date
Actioned
Assessor Initials
Assessor’s Signature: Date:
Internal Verifiers Signature: Date:
Lead Verifiers Signature:
Internal Verifier’s comments and Action Plan sign off :

5. Quality Management System
Internal Verification forms
Page 5 of 8 IQE/0.6/003 | Version 2.0 | 30/04/2015 | Author: BZ
Internal Verifiers Record – Observation of Assessor
Assessor: Date of Observation:
Qualification: Unit:
Did the assessor: Comments:
Provide clear information to the candidate on the
assessment process?
Encourage the candidate to identify and present
evidence?
Assess the candidate against only the specified
performance criteria?
Use the standard course and assessment
documentation?
Remain as unobtrusive as possible?
Use questions which were clear and did not lead
the candidate?
Use sufficient questions to cover the required
knowledge and to be able to assess competence?
Communicate at a level appropriate to the
candidate?
Involve the candidate in the assessment process?
Confirm success to the candidate promptly and as
soon as evidence was sufficient?
Encourage the individual to ask questions?
Give feedback as soon as possible?
Involve the candidate in the assessment process?
Record evidence and assessment decisions
promptly and in accordance with requirements?
General comments:
Action Required: By when:
Assessor Signature: Date
Internal Verifiers Signature: Date:

6. Quality Management System
Internal Verification forms
Page 6 of 8 IQE/0.6/003 | Version 2.0 | 30/04/2015 | Author: BZ
Internal Verifier Record – Candidate Feedback
Candidate: Assessor: Internal Verifier:
Qualification:
Comments and Discussion :
Action Agreed:
Internal Verifier signature: Date:

7. Quality Management System
Internal Verification forms
Page 7 of 8 IQE/0.6/003 | Version 2.0 | 30/04/2015 | Author: BZ
Internal Verification – Candidate Interview Record
Candidate : NVQ:
Assessor: Internal Verifier:
When did you begin the programme?
How were you introduced to the programme? What
topics were covered in your induction?
Was any of your prior experience considered / used
towards the qualification?
Did anyone find out about any training you needed?
Did you have any training whilst working towards
your qualification? If so, what?
Who gave you the training? Where and when was it
carried out?
Was equal opportunity law and policy explained to
you? Did you understand it?
Was the process of getting your qualification
explained to you? If so, what do you understand the
process to be?
Did you draw up a plan to achieve the qualification
with your assessor / supervisor?

8. Quality Management System
Internal Verification forms
Page 8 of 8 IQE/0.6/003 | Version 2.0 | 30/04/2015 | Author: BZ
Does your assessor / supervisor involve you in
planning assessments in advance?
When, where and how does assessments take
place?
What types of evidence have you collected so far?
Do you understand what aspects of your NVQ the
evidence covers?
How soon after you started was your first
observation?
Who assess your evidence? Does anyone else see
your portfolio?
How often do you see your Assessor? Do you feel
this is enough? If not, how often would you like them
to visit?
Does your assessor give you feedback after
assessment? Is this feedback in written form?
What units have you completed so far? Have you
signed any documentation to confirm completion?
What kind of help and guidance have you received
to put your portfolio together?
Do you think the qualification will help you in your
work now and in the future?
I agree that the content of this form may be
shared with my assessor.
Date
Candidate signature: Internal Verifier Signature: