The document provides an in-house style sheet for Agricultural History magazine. It outlines guidelines for formatting citations and references for various sources like books, articles, government documents, and archival materials. Key points include using Chicago Manual of Style as the primary reference, capitalizing regions and points of the compass, italicizing foreign words and archival materials, and providing publication information for cited works. Abbreviations, numbers, possessives, and punctuation are also addressed.

1. Agricultural History In-House Style Sheet
Revised 4-10-2013
Reference Chicago Manual of
Style (16th
ed.)
or
Agricultural History
preference
Style guide for Agricultural History
Abbreviations
-The Entirety
of Chapter 10
is devoted to
abbreviations.
10.1
(overview)
10.33
9.33 (centuries)
10.43
(scholarly)
9.33, 9.35 (eras)
10.40 (months)
10.4 (periods)
10.28
(geography)
10.42 (time)
10.43
(scholarly)
adjective v noun: use US as an adjective (no periods); United States
as a noun, African American as a noun and African American (no
hyphen) as an adjective
centuries: spell out names of centuries, lower cased unless part of a
proper name (nineteenth century)
circa: use “c.” rather than “ca.”
decades: spell out decades (if the century is clear)
months (in endnotes)-Jan., Feb., Mar., Apr., May, June, July, Aug.,
Sept., Oct., Nov., Dec.
periods: omit periods for upper case abbreviations when there are two
or more letters (US, USA, VP, DC), include periods for given names
with a space in between letters
states: use “literary” abbreviations for states rather than
postal codes: Conn., not CT, Del., not DE.
time: use periods and lower case (p.m.)
types/parts of works: abbreviate “chapter” (Chpt.)**for book
reviews, spell out “Chapter One”, “part” (Pt.), “volume” (Vol.), and
“manuscript” (“ms.” Or plural “mss.”) within notes
no info: if there is no date, page, or place, use “np” or “nd” (lowercase,
no periods)
subsequent citation: use “Ibid.” not “op cit”
archives 14.240
(collections)
14.242 (letters)
NARA is a
good resource
letters: Sender to Recipient, Place, Month and Date, year, folder, box,
Archive, Place of Archive, p.
other unpublished documents: Item type/Title, Place, Month and
Date, year, folder, box, Archive, Place of Archive, p .
page numbers: use p. or pp. for archival citations only
order: use smallest to largest rule, order archival material from
smallest to largest (Letter, folder 2, box 113, Series 2, RG [Record
Group] 4, Institute for Regional Studies, North Dakota).
-reels (microfilm) will have no folder or box
NARA: Look up RG name on website when necessary

2. books 14.75(single)
14.76(multiple,
editors)
14.11 (chapters)
author: Author, Title: Subtitle (Place: Pub., year), p #. subsequent:
Author, Title, p #.
editor after book title: “ed.” denotes “edited by”
ex: Author, “Article,” in Book, ed. Editor (pub. info)
editor before book title: “ed.,” or plural “eds.,” denotes “editor,”
ex: Editor(s), ed(s)., Book (pub. info)
essay within book: Author, “Essay Title,” in Title, ed. Editor (Place:
Pub., year), p #. subsequent: Author, “Essay,” p #; OR New author,
“New Essay,” Shortened title, p #.
book review
requirements
AH
14.38
(footnotes vs.
endnotes)
chapters: spell out numbers; ex: Chapter One, Chapter Twenty, etc.
citation format: The Making and Unmaking of a Revolutionary
Family. By [or Edited By] Phillip Hamilton. Charlottesville: University
Press of Virginia, 2003. 296 pp., $35.00, hardback [or paperback],
ISBN 0-8139-2164-3.
footnotes: treat as endnotes in individual reviews
ISBN: list ISBN number of particular type of book reviewed (i.e.,
hardback or paperback)
length: 500
reviewer credit: author name; author affiliation written in italics
(Rollins College or University of California-=Davis)
capitalization
and
abbreviation
AH
8.45 (compass)
8.46 (regions)
14.95 (titles)
11.3 (foreign
titles)
citations: box, folder, docket, vol., volume, chapter, chpt., etc.
points of the compass: capitalize points of the compass when used as
nouns; lower case when used as adjectives.
capitalize regions. Also, capitalize Southerner and Midwesterner, but
not southern or midwestern.
titles: capitalize nouns in all titles except non-English books.
dissertation,
theses, lecture
14.224 (diss.,
thesis)
dissertation: Author, “Title” (PhD diss., College/University, year), p
#.
lecture: Author, “Title” (lecture, location, date).
thesis: Author, “Title” (master’s thesis, College/University, year), p #.
subsequent: Author, “Title,” p #.
ellipses 13.48-.52
(defined)
Use ellipses with space after and before sentence parts, and between
each dot (date . . . for Friday); for omitted sentences, place period after
last word, followed by three spaced dots (date. . . . Friday).
endnotes 14.219-14.221
(unpublished-
published)
AH
interviews: Benjamin Spock, interview by Marion Jones, Topeka,
Kans., Nov. 20, 1974, copy held by author; subsequent: Spock,
interview.
quotations: write out the word “quotation” and do not use the word
“quote” (Quotation on page 25.)

3. government
publication
14.293-304 and
AH
bulletin: Author, “Title,” Bulletin Name and Number
(Organization/Place,Month/Season and year): p. subsequent: Author,
“Title,” p.
committee print: either
Committee, Title, report prepared by Author, Number* Cong.,
Number* sess., date, Committee Print Number, p. OR
Author, Title, report prepared for Committee, Number* Cong.,
Number* sess., year, Committee Print, p.
law/act/statute: Act Name of Year, Public Law Number, Number*
Cong., Number* sess. (date), p.
report: Committee, Report Name, Number* Cong., Number* sess.,
date, document [if applicable], p. subsequent: Committee, Report
Name, p.
*Superscript ordinal number
images/tables AH images: do not embed within manuscript; stand-alone jpg images
where possible, rather than embedded in document files.
in text: when an image is referred to in the text, use “See, Figure 1”
rather than parenthesis (Figure 1), after paragraph place <Figure 1>
multiple images: more than six images should be sent via CD rather
than email.
italics AH commas: italicize a comma if it immediately follows an italicized
word
non-English words: italicize only at first appearance (should be
accompanied by English definition/translation in parentheses)
archival citations: italics in an archive are rare, but it means the work
was published
journals
articles
14.180
(Journals)
vol:issue format: use “50:1” in cases where the month/season are not
available
weekly magazine: cite as journal
ex: Author, “Title,” Publication volume number (month/season
year): p #. Subsequent: Author, “Title,” p #.
-do not use “The” in the titles of journals or newspapers
Legal cases 8.81
14.281-317
Names of legal cases are italicized when mentioned in text. See,
14.281-317 for citation style.
newspapers 14.203-213
(newspapers)
ex: Author, “Title,” Publication (see below), Month and Date, year,
page.
uncommon city: the state should be added in parenthesis in italics.
-do not use “The” in the titles of journals or newspapers
EX:
US paper – if there is no city or town, add it as if it is part of the title
(The Tribune becomes Chicago Tribune)
If you need to add a state for clarity, that goes AFTER the town name,
in italics, and in parentheses. So, Sallisaw (Okla.) Democrat-
American.
Non-US paper – If there is no town, it is added in parentheses AFTER
the newspaper name and NOT in italics. So, The Times becomes Times
(London).
EITHER the author and title or the page number are adequate.

4. Exceptions would be: [continued on next page]
A particularly short newspaper—4-6 pages, often common in
nineteenth-century small town publications. We probably need neither
in this case.
An article in a huge paper—the NYT—where we just have the
author/title—then we probably need a page number too.
An article where we have the page number, but the author is
particularly relevant to the narrative.
numbers 9.18
(percentages)
AH
9.4, 9.55, 9.28
percent-use Arabic numerals to indicate; write out the
word “percent” (43 percent)
-write out numbers with three or less words in name (two hundred
thirty; NOT two hundred and thirty); use numerals for numbers of
more than three words (235)
colloquial numbers: use commas for four digit numbers (2,500), but
use words for over four digits (twenty-five thousand), unless the
number will be more than four words
-use digits with $ sign to indicate millions of dollars and more ($5.5
million)
page numbers 9.27 (page
numbers)
Where page numbers are indicated at the end of a book or journal
citation, use the numeral only. Do not write “p. 10” or “pp. 10-=18”;
instead use “10” or “10-=18.”**Always use the em dash
parts of
works
14.157 types/parts of works: abbreviate “chapter” (Chpt.), “part” (Pt.),
“volume” (Vol.), and “manuscript” (“ms.” Or plural “mss.”) within
notes
**for book reviews, spell out “Chapter One”
possessives 7.22 (joint and
separate)
joint and separate possessives: if two or more nouns share
possession, the last noun takes the possessive ending (Strom and
Danbom’s correspondence…); if two or more nouns possess something
separately, each noun takes its own possessive ending (Strom’s and
Danbom’s correspondence refers to Strom’s correspondence and
Danbom’s correspondence)
publisher
information
14.140
(omission)
omit: “The” before a publisher name, also omit abbreviations after
(Ltd., Inc., Co., & Co., Publishing)
punctuation:
commas
6.16-.63
(comma usage)
AH
comma after date/time clause: remove commas unless five or more
words in clause, except if followed by numbers
comma after geographical reference: keep (In Sugartown, Louisiana,
…)
quotations: commas in direct quotations go inside the quotation marks
-if “which” is used, a comma goes before the word. If “that” is used,
no comma
punctuation:
dash
6.78-.91 (em
and en dash
usage)
em (--) dash: this is the common dash which marks sudden breaks,
aside explanations, and separates phrases
en (-=) dash: denotes the word “to,” usually between a span of
numbers, but can also connect locations, etc.

5. punctuation:
hyphens
6.75 (overview)
5.91
(compound)
7.85 (guide)
9.2 (number
rules)
compound words are preferable to hyphenated ones if Word finds it
acceptable (eg: policymakers, landowners, etc)
nouns: hyphenate words like eighteenth century, African American,
etc., when used as adjectives, but not when they are nouns
-do not hyphenate words if the first word ends in “-ly”
two-word modifiers: for two-word modifiers, such as “pre modern
era), use an en dash instead of a hyphen (pre--modern era)
noun modifiers: hyphenate noun modifiers, for instance “thirty-five-
acre plot”, not “thirty-five acre plot”
quotations 13.10,
13.17-.19
(punctuation
and block)
punctuation: punctuation should be inside parenthesis, for instance
“Stop!” or “She ran,” not “She ran”,
block quotations: quotations that include five or more lines should be
converted to block quotes, no quotation marks, indent the paragraph
reprints 14.119 (reprints
and modern
editions)
Author, Title (year of original pub.; repr., current pub. info),
style/editing
procedure
AH publication requirements: articles must be no less than 4,000 words
and no more than 7,500 words, endnotes must not exceed 4,500 words,
bios are 100 words, and abstracts are 150 words
corrections: “track changes” turned “on”, “accept” a change in Word
if you know the correction is right, do not make changes to the body
unless it is basic grammar correction
general formatting: Tahoma, 11 point font. Arabic numerals, convert
footnotes to endnotes, no indent in first paragraph of paper
endnote formatting: no superscript for endnotes, indent first line of
each note; insert period after note number
no first person (no “we,” “I use,” “this paper”)
do not use “get” or “got” [these are colloquialisms]
no sub-headings/chapters
spelling AH toward, onward, forward, backward: no “s” on the end
memorandum: use memo. [with a period at the end]
advertisement: if “Ad.” or “ad.” is used, correct and spell out
websites 14.245 (web
content)
ex: Author, “Article/Page Title,” Organization/Website, Web Address
(access date).

6. punctuation:
hyphens
6.75 (overview)
5.91
(compound)
7.85 (guide)
9.2 (number
rules)
compound words are preferable to hyphenated ones if Word finds it
acceptable (eg: policymakers, landowners, etc)
nouns: hyphenate words like eighteenth century, African American,
etc., when used as adjectives, but not when they are nouns
-do not hyphenate words if the first word ends in “-ly”
two-word modifiers: for two-word modifiers, such as “pre modern
era), use an en dash instead of a hyphen (pre--modern era)
noun modifiers: hyphenate noun modifiers, for instance “thirty-five-
acre plot”, not “thirty-five acre plot”
quotations 13.10,
13.17-.19
(punctuation
and block)
punctuation: punctuation should be inside parenthesis, for instance
“Stop!” or “She ran,” not “She ran”,
block quotations: quotations that include five or more lines should be
converted to block quotes, no quotation marks, indent the paragraph
reprints 14.119 (reprints
and modern
editions)
Author, Title (year of original pub.; repr., current pub. info),
style/editing
procedure
AH publication requirements: articles must be no less than 4,000 words
and no more than 7,500 words, endnotes must not exceed 4,500 words,
bios are 100 words, and abstracts are 150 words
corrections: “track changes” turned “on”, “accept” a change in Word
if you know the correction is right, do not make changes to the body
unless it is basic grammar correction
general formatting: Tahoma, 11 point font. Arabic numerals, convert
footnotes to endnotes, no indent in first paragraph of paper
endnote formatting: no superscript for endnotes, indent first line of
each note; insert period after note number
no first person (no “we,” “I use,” “this paper”)
do not use “get” or “got” [these are colloquialisms]
no sub-headings/chapters
spelling AH toward, onward, forward, backward: no “s” on the end
memorandum: use memo. [with a period at the end]
advertisement: if “Ad.” or “ad.” is used, correct and spell out
websites 14.245 (web
content)
ex: Author, “Article/Page Title,” Organization/Website, Web Address
(access date).