1) The document reviews 4 articles on records management. It provides a table comparing various attributes of the articles such as title, author, keywords and main findings.
2) The articles discuss topics like landscaping electronic records management systems using functional activities, the relationship between organizational structure and records classification, managing corporate records in Italy, and implementing records management technology.
3) The main findings of the articles include the importance of considering records management activities when developing electronic systems, how records classification relates to organizational level and unit, ensuring flexibility in corporate records systems, and understanding business needs for successful technology implementation.
The document provides an overview of different coding systems that can be used to classify records in an archive. It describes decimal, multi-part, alphabetical/alphanumeric, running number, block number, and keyword coding systems. For each system, it explains how the codes are structured and potential advantages and disadvantages of the system. In general, the coding system should be as simple as possible while still accurately representing the classification and relationship of records.
Peristiwa 13 Mei pada tahun 1969 adalah rusuhan kaum yang berlaku sebagai kemuncak masalah perpaduan di Malaysia. Tragedi ini yang mengakibatkan kehilangan nyawa serta harta benda dan mempunyai kaitan yang rapat dengan "Pilihan Raya Umum 1969" merupakan satu titik hitam dalam sejarah negara Malaysia.
GRAPHYT - (ENT530 - Social Media Portfolio)HarithDaniel9
GRAPHYT Design Service provides graphic design and video editing services. They created a Facebook page in October 2019 to promote their business online. They posted various types of content on their page including teaser posts to generate interest, soft sell posts to build brand awareness, and hard sell posts promoting their service packages and prices. In total they posted 3 times in October, 6 times in November, and 4 times in December to attract customers and generate sales on Facebook.
The document provides an overview of different coding systems that can be used to classify records in an archive. It describes decimal, multi-part, alphabetical/alphanumeric, running number, block number, and keyword coding systems. For each system, it explains how the codes are structured and potential advantages and disadvantages of the system. In general, the coding system should be as simple as possible while still accurately representing the classification and relationship of records.
Peristiwa 13 Mei pada tahun 1969 adalah rusuhan kaum yang berlaku sebagai kemuncak masalah perpaduan di Malaysia. Tragedi ini yang mengakibatkan kehilangan nyawa serta harta benda dan mempunyai kaitan yang rapat dengan "Pilihan Raya Umum 1969" merupakan satu titik hitam dalam sejarah negara Malaysia.
GRAPHYT - (ENT530 - Social Media Portfolio)HarithDaniel9
GRAPHYT Design Service provides graphic design and video editing services. They created a Facebook page in October 2019 to promote their business online. They posted various types of content on their page including teaser posts to generate interest, soft sell posts to build brand awareness, and hard sell posts promoting their service packages and prices. In total they posted 3 times in October, 6 times in November, and 4 times in December to attract customers and generate sales on Facebook.
The document lists various discourse markers used in the Malay language to structure ideas and indicate relationships between parts of speech. It categorizes discourse markers according to their function, such as adding information, expressing opinions, sequencing events, illustrating examples, indicating causes and effects, making comparisons, and emphasizing or contrasting ideas. Some common terms with similar meanings are also outlined.
MGT 162 : Sample, UiTM Dungun December 2019AnisNatasha8
This document provides a case study on the UITM Dungun Library (Perpustakaan Cendekiawan). It discusses the library's history, organizational structure, planning processes, and leadership. The key points are:
1. The library was established in 1975 and has expanded its collection and services over time to now serve over 4,000 students.
2. It uses a functional organizational structure with departments focused on specific tasks like collections, services, and systems. Work is coordinated between departments.
3. Planning involves strategic plans aligned with UITM's goals as well as operational plans covering policies, procedures, and programs. Work is delegated among staff as needed.
4
The document discusses the principles and philosophy of Islamic management. It outlines the key functions of management in Islam which include planning, organizing, leading, and controlling. Planning involves setting both short-term and long-term goals to be productive servants of Allah. Organizing establishes project and role structures. Leading guides people in their long-term interests. Controlling ensures plans are properly executed. Other principles discussed are Tawhid, Khalifah, Al-Adl, Syura, Ikhlas, freedom, Amanah, reward, Amar Makruf Nahi Munkar, and brotherhood.
This article summarizes a study that explored how academics use information and communication technologies (ICTs) for teaching and learning in higher education. Focus groups were conducted with academics from English, law, and nursing. The discussions found that ICTs were mainly used to provide online resources for students. Academics were motivated to use ICTs to enhance students' educational experience. While use of ICTs was generally positive, lack of time was a common challenge. Factors influencing adoption of ICTs included institutional support, department resources, individual skills, and technical issues. The study provided insight into appropriate uses of technology in higher education.
Flores Virent is a new indoor flower plantation business located in Kuala Sungai Baru, Melaka. It is a partnership between three owners - Shadina Shah, Fatin Ashila, and Nurul Najihah. The business will sell seeds of various flowers imported from Holland and provide guidance on indoor planting. Flores Virent aims to encourage an appreciation of nature and offer a relaxing activity for customers. It has selected a prime location in a housing area and plans to expand its branches in the future.
Knowledge management as bridge of accounting information system and strategic...Alexander Decker
Knowledge management acts as a bridge between accounting information systems and strategic management. It supports both by providing quality information resources, managing information maturity, and ensuring information integrity. When used effectively, knowledge management and accounting information systems can provide managers with timely, accurate information to facilitate strategic decision-making and help companies achieve their goals.
Suggest an intelligent framework for building business process management [ p...ijseajournal
As companies enter into the digital world, information technology is playing a major role in bringing
process improvements to the forefront of business management. In the recent decades, many organizations
have struggled to redesign and improve their business processes to reduce their total cost. The main
contribution of this research study is to propose an intelligent framework that possesses the ability to
employ a database of best practices, business standards, and business activity history in order to permit the
manager to analyze and improve the design of the business processes.
In addition, the other objective of this research is to build a business process or workflow directly from its
process design logic in order to enable rapid process development and deployment. This procedure
requires some technical improvements of the business design, as it is mainly based on building the business
process using Microsoft Office Visio, which communicates the defined business process to the business
process management engine.
The document lists various discourse markers used in the Malay language to structure ideas and indicate relationships between parts of speech. It categorizes discourse markers according to their function, such as adding information, expressing opinions, sequencing events, illustrating examples, indicating causes and effects, making comparisons, and emphasizing or contrasting ideas. Some common terms with similar meanings are also outlined.
MGT 162 : Sample, UiTM Dungun December 2019AnisNatasha8
This document provides a case study on the UITM Dungun Library (Perpustakaan Cendekiawan). It discusses the library's history, organizational structure, planning processes, and leadership. The key points are:
1. The library was established in 1975 and has expanded its collection and services over time to now serve over 4,000 students.
2. It uses a functional organizational structure with departments focused on specific tasks like collections, services, and systems. Work is coordinated between departments.
3. Planning involves strategic plans aligned with UITM's goals as well as operational plans covering policies, procedures, and programs. Work is delegated among staff as needed.
4
The document discusses the principles and philosophy of Islamic management. It outlines the key functions of management in Islam which include planning, organizing, leading, and controlling. Planning involves setting both short-term and long-term goals to be productive servants of Allah. Organizing establishes project and role structures. Leading guides people in their long-term interests. Controlling ensures plans are properly executed. Other principles discussed are Tawhid, Khalifah, Al-Adl, Syura, Ikhlas, freedom, Amanah, reward, Amar Makruf Nahi Munkar, and brotherhood.
This article summarizes a study that explored how academics use information and communication technologies (ICTs) for teaching and learning in higher education. Focus groups were conducted with academics from English, law, and nursing. The discussions found that ICTs were mainly used to provide online resources for students. Academics were motivated to use ICTs to enhance students' educational experience. While use of ICTs was generally positive, lack of time was a common challenge. Factors influencing adoption of ICTs included institutional support, department resources, individual skills, and technical issues. The study provided insight into appropriate uses of technology in higher education.
Flores Virent is a new indoor flower plantation business located in Kuala Sungai Baru, Melaka. It is a partnership between three owners - Shadina Shah, Fatin Ashila, and Nurul Najihah. The business will sell seeds of various flowers imported from Holland and provide guidance on indoor planting. Flores Virent aims to encourage an appreciation of nature and offer a relaxing activity for customers. It has selected a prime location in a housing area and plans to expand its branches in the future.
Knowledge management as bridge of accounting information system and strategic...Alexander Decker
Knowledge management acts as a bridge between accounting information systems and strategic management. It supports both by providing quality information resources, managing information maturity, and ensuring information integrity. When used effectively, knowledge management and accounting information systems can provide managers with timely, accurate information to facilitate strategic decision-making and help companies achieve their goals.
Suggest an intelligent framework for building business process management [ p...ijseajournal
As companies enter into the digital world, information technology is playing a major role in bringing
process improvements to the forefront of business management. In the recent decades, many organizations
have struggled to redesign and improve their business processes to reduce their total cost. The main
contribution of this research study is to propose an intelligent framework that possesses the ability to
employ a database of best practices, business standards, and business activity history in order to permit the
manager to analyze and improve the design of the business processes.
In addition, the other objective of this research is to build a business process or workflow directly from its
process design logic in order to enable rapid process development and deployment. This procedure
requires some technical improvements of the business design, as it is mainly based on building the business
process using Microsoft Office Visio, which communicates the defined business process to the business
process management engine.
IRJET - Hostel Management System using Ensemble LearningIRJET Journal
This document summarizes a research paper on developing a hostel management system using ensemble learning algorithms. It proposes creating an integrated system to manage hostel accommodations in an efficient, user-friendly manner. The current traditional hostel management techniques have limitations like difficulty in record keeping, data updating and recovery.
The proposed system is developed using Visual Basic for the front-end and Microsoft Access for the backend database. It automates administrative processes like student data management, room allocation, bill generation to reduce manual efforts. Authentication algorithms are included to prevent unauthorized access. Various modules help with functions like transport scheduling, inventory management and visitor monitoring.
The system aims to overcome drawbacks of conventional methods by providing a centralized database, access
Information systems planning using a synthesis of modelling techniquesTony Toole
The document discusses using three modeling techniques - Enterprise Architecture, Viable Systems, and Soft Systems modeling - to plan improvements to a university's student information management system. It provides examples of "as is" models created for several processes using Enterprise Architecture modeling to identify issues. Viable Systems modeling examines communications and control, identifying bottlenecks. A synthesis of the techniques aims to design practical, achievable solutions for the "to be" system that recognize human factors. The modeling approaches collectively provide a richer picture than any single technique alone.
Information systems planning using a synthesis of modelling techniquesTony Toole
This document discusses using three modeling techniques - Enterprise Architecture, Viable Systems, and Soft Systems - to plan improvements to a university's student information management system. It provides an overview of each technique and examples of Enterprise Architecture models created for the existing system. The models identify issues like inconsistent processes for student attendance monitoring. The modeling aims to develop a richer understanding of the system to design a more effective "to-be" system that addresses identified problems and inefficiencies.
Business Rule Management Framework for N-Tier E-Business Applicationsijmpict
Business rules have attained a major role in the development of software systems for businesses. They influence the business behavior based on the decisions enforced upon a wide range of aspects. As the business requirements are subjected to frequent amendments, new business rules have to be evolved to reinstate the previously formed ones. Business analysts count on the assistance from the IS developers for this accomplishment. As business rules are set and owned by the business, provisions must be enforced for business rule management by the business analysts directly. In order to get a clear picture of what the current policies and terms in the business are, business users utilize the document as a valuable tool. Unfortunately, documents are not updated as per the modifications in the source code. Moreover, as the software becomes larger, documents become increasingly large and hence difficult to understand and maintain. Thus they turn out to be a non-useful resource in such conditions. With a motive to resolve the above issues, several tools for extracting the rules from the business program code have been developed. In this paper, a
robust architecture for an extraction engine to isolate rules from the base source code has been proposed. This suggested model involves slicing of code segments which results in easy identification of domain variables which in turn would result in extraction of business rules, validating them and exchanging them with the newly formulated business policies. This is a new research dimension which paves waves for efficient and quick business rule management strategy.
1) The document discusses ERP systems in the construction industry, including a literature review on ERP concepts and case studies of ERP implementations.
2) A survey of construction contractors found that over half were aware of ERPs and felt they could provide benefits like improved customer responsiveness and decision making, but many contractors also expressed concerns about costs and technical requirements.
3) Contractors currently using ERPs reported systems from vendors like Oracle and J.D. Edwards that perform functions such as accounting, project management, and scheduling, though further integration was still needed.
The organizations can bring beneficial information through data technologies like Y2k, Bubble etc. There are many other benefits of these technologies, like they can help in utilizing and analyzing the information more comfortably and generate accurate financial reports within the organization. With the application of modern technology and automated systems, employees, stakeholders and consumers can be protected, because these systems help in making genuine report design. Organizations can maintain information system such as record keeping system on any Oracle or SQL server program. In order to avoid misuse of the data and analysis recorded in the system, the U.S designed SOX law procedures in July 2002 that needed to be followed.
BUSINESS RULE MANAGEMENT FRAMEWORK FOR ENTERPRISE WEB SERVICES ijwscjournal
Making a business rule extraction more dynamic is an open issue, and we think it is feasible if we decompose the business process structure in a set of rules, each of them representing a transition of the business process. As a consequence the business process engine can be realized by reusing and integrating an existing Rule Engine. We are proposing a way for extracting the business rules and then to modify it at the runtime. Business rules specifies the constraints that affect the behaviors and also specifies the derivation of conditions that affect the execution flow. The rules can be extracted from use
cases, specifications or system code. But since not many enterprises capture their business rules in a structured, explicit form like documents or implicit software codes, they need to be identified first, before being captured and managed. These rules change more often than the processes themselves, but changing and managing business rules is a complex task beyond the abilities of most business analysts. The capturing process focuses on the identification of the potential business rules sources. As business logic requirements change, business analysts can update the business logic without enlisting the aid of the IT staff. The new logic is immediately available to all client applications. In current trend the rules are modified or changed in the static time phase. But this paper provides to change the rules at the run time. Here the rules are extracted from the services and can be a changed dynamically. The existing
rules are modified and attached to source code without hindering service to the end user which can be achieved with source control systems. When the rules are revised, it provides a path in budding new business logic. This new business logic can be adopted for the efficient software development.
BUSINESS RULE MANAGEMENT FRAMEWORK FOR ENTERPRISE WEB SERVICESijwscjournal
Making a business rule extraction more dynamic is an open issue, and we think it is feasible if we decompose the business process structure in a set of rules, each of them representing a transition of the business process. As a consequence the business process engine can be realized by reusing and integrating an existing Rule Engine. We are proposing a way for extracting the business rules and then to modify it at the runtime. Business rules specifies the constraints that affect the behaviors and also specifies the derivation of conditions that affect the execution flow. The rules can be extracted from use cases, specifications or system code. But since not many enterprises capture their business rules in a structured, explicit form like documents or implicit software codes, they need to be identified first, before being captured and managed. These rules change more often than the processes themselves, but changing and managing business rules is a complex task beyond the abilities of most business analysts. The capturing process focuses on the identification of the potential business rules sources. As business logic requirements change, business analysts can update the business logic without enlisting the aid of the IT staff. The new logic is immediately available to all client applications. In current trend the rules are modified or changed in the static time phase. But this paper provides to change the rules at the run time. Here the rules are extracted from the services and can be a changed dynamically. The existing rules are modified and attached to source code without hindering service to the end user which can be achieved with source control systems. When the rules are revised, it provides a path in budding new business logic. This new business logic can be adopted for the efficient software development.
BUSINESS RULE MANAGEMENT FRAMEWORK FOR ENTERPRISE WEB SERVICESijwscjournal
The document discusses a proposed business rule management framework for managing business rules in enterprise web services. It aims to allow business rules to be extracted from services and modified dynamically at runtime. The framework would use the JESS rule engine language to enable dynamic rule changes without disrupting services to end users. The framework is meant to address issues with current approaches that only allow static rule modifications.
BUSINESS RULE MANAGEMENT FRAMEWORK FOR ENTERPRISE WEB SERVICESijwscjournal
Making a business rule extraction more dynamic is an open issue, and we think it is feasible if we decompose the business process structure in a set of rules, each of them representing a transition of the business process. As a consequence the business process engine can be realized by reusing and integrating an existing Rule Engine. We are proposing a way for extracting the business rules and then to modify it at the runtime. Business rules specifies the constraints that affect the behaviors and also specifies the derivation of conditions that affect the execution flow. The rules can be extracted from use cases, specifications or system code. But since not many enterprises capture their business rules in a structured, explicit form like documents or implicit software codes, they need to be identified first, before being captured and managed. These rules change more often than the processes themselves, but changing and managing business rules is a complex task beyond the abilities of most business analysts. The capturing process focuses on the identification of the potential business rules sources. As business logic requirements change, business analysts can update the business logic without enlisting the aid of the IT staff. The new logic is immediately available to all client applications. In current trend the rules are modified or changed in the static time phase. But this paper provides to change the rules at the run time. Here the rules are extracted from the services and can be a changed dynamically. The existing rules are modified and attached to source code without hindering service to the end user which can be achieved with source control systems. When the rules are revised, it provides a path in budding new business logic. This new business logic can be adopted for the efficient software development.
A Web-Based ERP System For Business Services And Supply Chain Management App...Linda Garcia
The document describes a web-based ERP system that integrates business process management, supply chain management, and quality management functions. The system uses a modular, service-oriented architecture with independent and pluggable components. It includes a powerful workflow engine to manage business processes and information flow across the enterprise. It also includes a resource management module with a project scheduling system to optimize resource allocation and minimize delays. The system was developed to meet the integrated information management needs of enterprises while allowing flexibility, scalability, and independent upgrade of components.
Services Modeling based on SOA and BPM for Information System Flexibility Imp...IJECEIAES
The lack of identify services mechanism which is related to the development of information systems could be impact in wasting time, over budget and can not adapt to the changing environment. This phenomenon is happened by the belief that lack of capturing user requirement. This is due to consider the business environment is always running normally. In fact, the development of the system needs a way to anticipate the business environment that unpredictable changes.Therefore, the phenomenon on the need for modeling services can able to respond to the changing needs of users still have a chancein this study. It explores modeling services to synergize SOA and BPM.Several previous studies generally use a business driven approach, technical partially driven to develop the service modeling. This leads to the question of how a service should be modeled so that it can be applied in different contexts and business processes also. It is support user needs in diversity and heterogeneous system environments. This Conditions occurs in corporate university. The case studies in this research is a Learning Management System (LMS) in Academic Enterprise System (EAS). The research stages are: (1) Analysis of Synergy in SOA and BPM, (2) Analysis of User Experience in LMS Academic Enterprise System (L-EAS), (3) Analysis of Modeling Framework, (4) Proposed Framework that aligning SOA and BPM. The result of this study is proposed system framework based on services to increase the flexibility of information systems at LMS Academic Enterprise System (L-EAS).
Accounting information systems_implementation_and_Biplob Babu
This document summarizes a research article about accounting information systems implementation and management accounting change. It discusses how new performance measurement solutions are implemented and impact accounting practices. The researchers studied an ongoing accounting information system project at a large Swedish university over two years. They found that while new systems trigger changes, priorities and objectives evolved over time, shaping what changes occurred in management accounting practices.
The document describes requirements for an online conference management system using a three-tier architecture. It defines functional requirements for different user types including program chairs, authors, and reviewers. Non-functional requirements address usability, security, performance and other qualities. Use case and sequence diagrams model adding a conference. The domain model depicts the structure of conferences, users, submissions and other entities. Overall an iterative development approach is proposed using a three-tier architecture to separate the user interface, business logic and data layers.
The aim of this paper is discuss the current limitations of the information systems used in legal processes, it is described the architecture of a control and tracking system of juridical matters that it was integrated with collaborative tools. This application has contributed to implement a more transparent and documented administration process of the juridical matters in the public electric companies in Mexico. This system allows lawyers to register the actions carried out; it generates supervision reports and notifications to review the actions and support to make correct decisions. Finally, we review the desirable characteristics to improve it and those required to exploit the information stored as best practices and learned lessons.
IRJET-Computational model for the processing of documents and support to the ...IRJET Journal
This document proposes a computational model for processing documents and supporting decision making in information retrieval systems. The model includes five main components: 1) a tracking and indexing component to crawl the web and store document metadata, 2) an information processing component to categorize documents and define user profiles, 3) a decision support component to analyze stored information and generate statistical reports, 4) a display component to provide search interfaces and visualization tools, and 5) specialized roles to administer the system. The goal of the model is to provide a framework for developing large-scale search engines.
This document discusses the author's doctoral research into the prevalence and factors influencing the use of spreadsheets in ERP environments. The research aims to measure the extent spreadsheet usage in ERP systems and determine what facilitates this. The author hypothesizes that there are specific company and personal factors that influence users' preferences for external reporting tools like spreadsheets over internal ERP reporting tools. The research methodology involves distributing questionnaires to companies and users at Israeli SMEs to identify these influencing factors.
This document outlines the plan to develop an aspirational "to be" model of the student information management system at Swansea Metropolitan University. It will incorporate lessons learned from evaluating the current "as is" model to identify areas for improvement. The modeling process will use enterprise architecture techniques along with elements from soft systems and viable systems modeling. It aims to improve processes, increase consistency and accuracy of information, and enhance the student and staff experience of the system. Key aspects of the plan include developing subsystem models using mapping tools, assessing governance, and engaging stakeholders in an iterative process to design optimal systems.
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The Role of White Label Bookkeeping Services in Supporting the Growth and Sca...YourLegal Accounting
Effective financial management is important for expansion and scalability in the ever-changing US business environment. White Label Bookkeeping services is an innovative solution that is becoming more and more popular among businesses. These services provide a special method for managing financial duties effectively, freeing up companies to concentrate on their main operations and growth plans. We’ll look at how White Label Bookkeeping can help US firms expand and develop in this blog.
The report *State of D2C in India: A Logistics Update* talks about the evolving dynamics of the d2C landscape with a particular focus on how brands navigate the complexities of logistics. Third Party Logistics enablers emerge indispensable partners in facilitating the growth journey of D2C brands, offering cost-effective solutions tailored to their specific needs. As D2C brands continue to expand, they encounter heightened operational complexities with logistics standing out as a significant challenge. Logistics not only represents a substantial cost component for the brands but also directly influences the customer experience. Establishing efficient logistics operations while keeping costs low is therefore a crucial objective for brands. The report highlights how 3PLs are meeting the rising demands of D2C brands, supporting their expansion both online and offline, and paving the way for sustainable, scalable growth in this fast-paced market.
NIMA2024 | De toegevoegde waarde van DEI en ESG in campagnes | Nathalie Lam |...BBPMedia1
Nathalie zal delen hoe DEI en ESG een fundamentele rol kunnen spelen in je merkstrategie en je de juiste aansluiting kan creëren met je doelgroep. Door middel van voorbeelden en simpele handvatten toont ze hoe dit in jouw organisatie toegepast kan worden.
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The Steadfast and Reliable Bull: Taurus Zodiac Signmy Pandit
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Enhancing Adoption of AI in Agri-food: IntroductionCor Verdouw
Introduction to the Panel on: Pathways and Challenges: AI-Driven Technology in Agri-Food, AI4Food, University of Guelph
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IMR652 Assignment 1.pdf
1. FACULTY OF BUSINESS AND MANAGEMENT
BACHELOR OF BUSINESS ADMINISTRATION (HONS) ISLAMIC BANKING
IMR652
MANAGEMENT OF BUSINESS RECORDS
ASSIGNMENT 1: CRITICAL ARTICLE REVIEW
KBA2494A
NAME NO MATRICS
NUR HANAN ZULAIKHA BINTI ANUAR 2021889064
SITI NUR AISYA BINTI GHAZALI 2021488404
PREPARED FOR : NORYANA BINTI AHMAD KHUSAINI
3 MAY 2023
2. TABLE OF CONTENT
NO CONTENT PAGES
1 Comparing Table 1-6
2 Introduction 7
3 Similarities and Differences 8-9
4 Comments and Recommendation 10-11
5 Conclusion 12
6 References 13
7 Article 14-15
8 Appendices 16
3. 1
NO CRITERIAS Article 1 Article 2 Article 3 Article 4
1.0 Title Landscaping health-care
system using functional
records management activities
Functional classification of
records and organizational
structure
The management of corporate
records in Italy: traditional
practice and methods and
digital environment
Crossing the IT hurdle: a
practical approach to
implementing records
management technology
2.0 Author Ngoako Solomon Marutha Pekka Henttonen and Kimmo
Kettunen
Antonella Bilotto and Maria
Guercio
Ganesh Vednere
3.0 Citation Marutha, Ngoako Solomon.
“Landscaping Health-care
System Using Functional
Records Management
Activities.” Collection and
Curation, vol. 40, no. 1,
Emerald, June 2020, pp. 9–14.
Crossref,
https://doi.org/10.1108/cc-03-
2020-0006.
Henttonen, Pekka, and Kimmo
Kettunen. “Functional
Classification of Records and
Organisational Structure.”
Records Management Journal,
vol. 21, no. 2, Emerald, July
2011, pp. 86–103. Crossref,
https://doi.org/10.1108/0956569
1111152035.
Bilotto, Antonella, and Maria
Guercio. “The Management of
Corporate Records in Italy:
Traditional Practice and
Methods and Digital
Environment.” Records
Management Journal, vol. 13,
no. 3, Emerald, Dec. 2003, pp.
136–46. Crossref,
https://doi.org/10.1108/095656
90310507347.
Vednere, Ganesh. “Crossing
the IT Hurdle: A Practical
Approach to Implementing
Records Management
Technology.” Records
Management Journal, vol.
19, no. 2, Emerald, June
2009, pp. 98–106. Crossref,
https://doi.org/10.1108/09565
690910972057.
4.0 Keywords Electronic system, Records
management, Functions activities,
Patients’ records, Health-care
system, Landscaping
Records management,
Electronic records management,
Metadata, Information media,
Classification schemes, Finland
Records management,
Corporate strategy, Archives,
Italy
Records management,
Technology led strategy,
Communication technologies,
Training, Information control
4. 2
5.0 Main findings The study revealed that without
consideration of records
management activities the
likelihood is that the system
may be not properly functional.
The best way to landscape
electronic system for records
management is using records
management activities. This
will assist in avoiding critical
omission for inclusion of all
records management system
operational activities.
In general, individual employees
employ only a small part of the
classification. However, this
does not apply at a higher level
in the organisational hierarchy:
the higher the person’s position
in the hierarchy, the more
classes he/she is likely to use in
the work. Regardless of the
position, the classes are
generally those identified as
belonging to the employee’s
unit.
1) The unique identification of
individual
records (received or sent in the
case of paper records, also
internal if the records are in
digital form) which enter into
the records system of the
creator, through a registration
procedure based on a
common definition of the
identifying
elements;
2) The identification and
maintenance of criteria for
organizing records and of the
records relationships which are
defined in strictly connection
with the creator’s business
activities (classification and
filing plans)
The key findings highlight
that records managers must
have a deep understanding
of the business/regulatory
environment, technology
landscape and the
organizational culture. The
challenge of managing
records in multiple
applications, different
platforms and varying
formats coupled with
constantly changing
business, regulatory and
technology environments is
not easy. By properly
planning the design and
development of the
technology system, one can
look forward to a well-
received used records
management programme.
5. 3
6.0 Title of Journals Record Management Activities Record Management Journal Record Management Journal Record Management Journal
7.0 Methodology The study used qualitative
approach to apply the literature
in supporting the views about
landscaping electronic system
using functional patient’s
records management activities
The study is based on two
sources. The first source is
metadata in records that were
captured in the electronic
records management system of
the agency. It reflects actual
behaviour of users when they
interact with the system and
classification of records. The
second source is distribution of
functions to organisational units
in the light of policy documents
and a survey made in the
organisation. The study
compares the two sources to
see how the users have
employed the electronic records
management system in their
work and how this relates to
The article will try to analyse
both the problems and the
advantages connected with the
organization of a RM system in
a corporate environment, but
will include also – as a basic
component
The approach is based on
the author’s experiences of
implementing large scale
enterprise-wide content and
records management
systems. Practical advice is
provided on key measures to
be undertaken to mitigate the
challenges of implementing
records management
systems.
6. 4
organisational structure and
supposed usage of the system
8.0 Objectives The paper sought to
investigate the landscaping of
electronic system through the
use of the functional patient’s
records management activities.
The rationale is to share views
and guide organisations that
are struggling with providing
specification for a functional
records management system.
This paper seeks to examine
how an electronic records
management system has been
used in a Finnish government
agency. In particular, it aims to
study the relationship between
functional classification scheme
and the way users in different
organisational units and at
different organisational levels
have employed the system. The
goal is to examine whether
electronic records management
systems were easier to use if
the system “knew” what
functional classes the user (or
other employees in the user’s
organisational unit) typically
need in their work.
The article tries to analyse
both the problems and
advantages connected with the
organization of a RM system in
a corporate environment,
including as a basic
component a summary of the
theory and practice developed
in Italy in this area and recently
updated for digital resources.
The purpose of this paper is
to describe the challenges of
implementing a records
management system in an
ever changing business,
regulatory and operational
landscape and to suggest
remediation measures
7. 5
9.0 Conclusion Developing an electronic
records management system
for a crucial services such as
health-care service delivery
requires a very careful
attention and consideration of
many factors, including the
activities involved in records
management and delivery of
such service that will need
records management support.
In developing the electronic
system, the current
organisational records
management activities and
models such as records life
cycle and records continuum,
for records management are
bound to consider. Otherwise
the system may not operate as
required in line with business
requirements. Figure 1
presents a self-explanatory
Access to electronic records
management systems could be
facilitated by building systems
that guide users interacting with
the system. This could be
accomplished by creating unit
profiles which link units to
organisational functions
described in the classification
scheme. In the case of
executive staff it would be
helpful to create user profiles
that are either based on
previous usage history of the
ERMS or a person’s tasks in the
unit.Although this does not allow
us to fully automate record
classification process,combined
with content-based classification
methods it might produce good
results. This is an area where
we need further studies. Also,
the findings of this study
A records management
system – specifically as
defined by the Italian archival
community – is finalised to
avoid or minimize the risks of
redundancy and unnecessary
activities, to overcome
fragmentation and, at the
same time, to answer to the
general needs of the
organization and of its
components. In any case, it is
important to be aware that any
RM system or model, fit for
one single organization, will
work only if free from the claim
of covering rigidly the whole
universe of records creation
and management, and if it is
able to point out and
recognise, with enough
flexibility, the unavoidable
limits in its application.
Implementing a successful
records management
technology system requires a
deep understanding of the
business/regulatory
environment, technology
landscape and the
organizational culture. But
the challenge of managing
records in multiple
applications, different
platforms and varying
formats coupled with
constantly changing
business,regulatory and
technology environments is
not easy. By properly
planning the design and
development of the
technology system, one can
look forward to a well
received and well used
8. 6
framework for landscaping
electronic system for functional
patient’s records management
activities. It is hoped that this
framework will give a minimal
direction or guideline to
organisations when it comes to
developing the systems for
management of records in
supporting their services,
especially the health-care
service.
shouldbe tested in other
organisational environments.
People at different
organisational levels used an
electronic management system
differently. This should be taken
into consideration when
systems are planned. The same
solution may not be optimal for
both managerial and executive
work in an organisation.
records management
programmes
9. 7
2.0 INTRODUCTION
The efficient and organized control of the production, receipt, maintenance, use, and disposal
of records is known as records management. The process of locating and safeguarding
evidence, which takes the form of records, is known as records management. The objective
is to offer trustworthy proof and details about "who, what, when, and why" an event occurred.
In some circumstances, a law, regulation, or professional standard clearly specifies the need
to maintain a particular set of records.
The first article was about Landscaping health-care system using functional records
management activities were written by Ngoako Solomon Marutha. The author conducted the
study to examine the landscaping of the electronic system using the effective patient record
management procedures. The purpose is to exchange ideas and mentor organizations that
are having trouble defining requirements for a useful records management system.
Furthermore, the second article were written by Pekka Henttonen and Kimmo Kettunen are
about functional classification of records and organisational structure to to investigate how a
Finnish government agency has made use of an electronic records management system. It
specifically seeks to investigate the interaction between the functional classification scheme
and the system's users across various organizational levels and organizational units. The
objective is to investigate if electronic records management systems were more user-friendly
if the system "knew" what functional classes the user (or other workers in the user's
organizational unit) normally requires in their work.
Last but not least, The management of corporate records in Italy: traditional practice and
methods and digital environment for the third article that written by Antonella Bilotto and Maria
Guercio to examine the drawbacks and benefits associated with the setup of an RM system
in a business setting. Lastly, the last article are Crossing the IT hurdle: a practical approach
to implementing records management technology written by Ganesh Vednere to outline the
difficulties in deploying a records management system in an operational, regulatory, and
business environment that is always changing and to propose solutions.
10. 8
3.0 SIMILARITIES AND DIFFERENCES
SIMILARITIES
Record Management
No matter their type, digital or paper records are supervised and managed
through records management. The creation, reception, upkeep, usage, and
disposal of records are all included in records management activities. A record
in this sense is information that contains a business transaction's documentation.
Contracts, notes, paper files, digital files, emails, movies, instant chat logs,
reports, and database entries are all examples of documentation. Paper records
might be kept in actual boxes either on-site or at a storage facility. Digital records
may be kept on local storage devices or on the cloud. Additionally, by using an
effective system to manage records, you can satisfy their need to answer for
your actions. This study aimed to look at the types of papers they have, who
controls them, and how they maintain records. In terms of size, industry,
structure, and organization, the study searches for patterns. A key organizational
resource that provides knowledge and information to increase a unit is efficiency,
good records are important regardless of format.
DIFFERENCES
Different Method used
Article 2 using functional classification that is a method of classifying data that
organizes them according to the institutional functions and the activities
necessary to carry out those tasks. Earlier methods centered record organization
on the originator or the subject, in contrast. Meanwhile comparing with article 4,
based on the difficulties the author of this article paper has mentioned, a viable
method for applying records management technology has been developed.
However, putting into practice a successful records management technology
system necessitates a lot of work and a thorough understanding of the business
environment, including laws, technology, and organizational culture. However,
it is difficult to manage records across numerous applications, platforms, and
formats when combined with a constantly shifting business, regulatory, and
technological environment. Programs for managing affairs and records can be
used and function effectively by carefully designing the design and creating more
complex technical systems.
11. 9
4.0 COMMENTS AND RECOMMNEDATION
Article 1
The writer, Ngoko Marutha has brilliantly established the issue of landscaping health care
systems using functional records management activities. The article focused on records
management among the health care- sector and how manual paper-based systems have
caused challenges to the organisation. The writer was not biassed on only digital systems as
he acknowledged the cons of keeping records online such as the possibility the document will
get lost and the requirement of specialty skills such as coding. The writer has well portrayed
the benefits of using electronic systems such as more convenience and easier to
organise.Based on our opinion, this article has gained its objective in giving guidelines
pertaining how to optimise the records management and how poor records management could
lead to a deficient service to the patients.However, based on our perspective, the analysis
could be improve by using the approach of survey. For example, a survey could be conducted
to analyse how many patients have been affected by the lack of effectiveness of records
keeping. The data could be used to strengthen the argument.It also would give readers
valuable information if the writers include the examples of software or applications that were
developed to optimise records management.
Article 2
We believe that the authors have depicted the relationship between the functional
classification scheme and how users in different organisational units and at different
organisational levels have used the system eloquently in this work.This research is useful for
organisations developing records management software and those seeking a more in-depth
understanding of records management in organisations. It's worth noting that the authors
underline that access to electronic records management systems could be improved by
building in-system user/unit profiles that define which functional classes the user is most likely
to require in their job.However, the findings may not apply to organisations with fluid job
descriptions. They should also be put through their paces in increasingly complicated
organisational environments.
12. 10
Article 3
In this article, the writers Antonello Bilotto and Maria Guercio have written a review of the
Italian tradition of building records management in a corporate environment, including a
summary of the theory and practice developed in this area. As this paper was written in 2003,
we thought that the language was quite challenging for millennials to interpret. However,upon
thorough readings, we agree with the argument presented which highlighted how records
management principles required strict effectiveness; however the theory and principal of
records management were not discussed enough to the point that it has been considered
neglected. The papers have delivered fruitful discussions and give deeper understanding
towards this subject.
Article 4
This paper is by far the most captivating for us to read. The language and writing style used
by Ganesh Vadnere was very much engaging and easily interpreted by laymans. The writer
brilliantly presented us with a scenario in a workplace and made us understand how the team
in the organisation ; from the record manager to IT teams play a crucial part in ensuring the
record management is effective and suitable for the company. The writer also give us a
thorough grasp of the business/regulatory environment, technology landscape, and
organisational culture required for the successful implementation of a records management
technology system. We understand that It is difficult to manage records across many
applications, platforms, and formats in a continually changing corporate, regulatory, and
technological environment.By carefully considering the design and development of a
technological system, one can anticipate well-received and widely utilised records
management programmes.
13. 11
5.0 CONCLUSION
In a nutshell, records keeping and management are important fields which require detailed
planning as well as extensive training in order to optimise the usage. Archival or even data
scientists have spent years conducting research and understand the theory of effective
records management.According to IBM, 90% of the world's data was created in just two years.
Management of enormous amounts of data becomes practically difficult without continuous
monitoring of information.In addition to data overload, the ever-changing regulatory
environment makes records management critical for businesses. Unenforced records
management practises and retention laws can lead to wasteful audits, lost productivity, and
expensive penalties for noncompliance.
Organisations must have an effective records management programme in place now more
than ever. As the development of limitless amounts of data grows and regulatory laws evolve,
the necessity for records management becomes even more critical.Whether you have a paper
or electronic records management system, it is critical to track records as evidence of their
presence throughout their life cycle. The tracking of records enables your employees to
understand when and how to apply retention policies, such as legal hold or destruction.
While many businesses understand the concept of records management for paper records,
many do not address the management of large volumes of electronic documents. To remain
compliant, business executives must grasp the necessity of handling all sorts of files, including
both physical and electronic data. Furthermore, they must comprehend how implementing a
comprehensive RIM programme can assist their organisation in meeting long-term objectives.
14. 12
6.0 REFERENCES
Bilotto, Antonella, and Maria Guercio. “The Management of Corporate Records in Italy:
Traditional Practice and Methods and Digital Environment.” Records Management Journal,
vol. 13, no. 3, Emerald, Dec. 2003, pp. 136–46. Crossref,
https://doi.org/10.1108/09565690310507347
Henttonen, Pekka, and Kimmo Kettunen. “Functional Classification of Records and
Organisational Structure.” Records Management Journal, vol. 21, no. 2, Emerald, July 2011,
pp. 86–103. Crossref, https://doi.org/10.1108/09565691111152035.
Marutha, Ngoako Solomon. “Landscaping Health-care System Using Functional Records
Management Activities.” Collection and Curation, vol. 40, no. 1, Emerald, June 2020, pp. 9–
14. Crossref, https://doi.org/10.1108/cc-03-2020-0006.
Vednere, Ganesh. “Crossing the IT Hurdle: A Practical Approach to Implementing Records
Management Technology.” Records Management Journal, vol. 19, no. 2, Emerald, June 2009,
pp. 98–106. Crossref, https://doi.org/10.1108/09565690910972057.
17. STUDENT PLEDGE OF ACADEMIC INTEGRITY
As a student of Universiti Teknologi MARA (UiTM), it is my responsibility to act in accordance
with UiTM’s academic assessment and evaluation policy. I hereby pledge to act and uphold
academic integrity and pursue scholarly activities in UiTM with honesty and responsible
manner. I will not engage or tolerate acts of academic dishonesty, academic misconduct, or
academic fraud including but not limited to:
a. Cheating: Using or attempt to use any unauthorized device, assistance, sources,
practice or materials while completing academic assessments. This include but not
limited to copying from another, allowing others to copy, unauthorized collaboration on
an assignment or open book tests, or engaging in any act or conduct that can be
construed as cheating.
b. Plagiarism: Using or attempts to use the work of others (ideas, design, words, art,
music, etc.) without acknowledging the source; using or purchasing materials prepared
by another person or agency or engaging in other behavior that a reasonable person
would consider as plagiarism.
c. Fabrication: Falsifying data, information, or citations in any academic assessment and
evaluation.
d. Deception: Providing false information with intend to deceive an instructor concerning
any academic assessment and evaluation.
e. Furnishing false information: Providing false information or false representation to
any UiTM official, instructor, or office.
With this pledge, I am fully aware that I am obliged to conduct myself with utmost honesty and
integrity. I fully understand that a disciplinary action can be taken against me if I, in any
manner, violate this pledge.
Name : NUR HANAN ZULAIKHA BINTI ANUAR
Matric Number : 2021889064
Course Code : IMR652
Programme Code :-
Faculty / Campus : UiTM Kampus Sungai Petani
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Bahagian Pentaksiran & Penilaian Akademik 0404/2021
18. STUDENT PLEDGE OF ACADEMIC INTEGRITY
As a student of Universiti Teknologi MARA (UiTM), it is my responsibility to act in accordance
with UiTM’s academic assessment and evaluation policy. I hereby pledge to act and uphold
academic integrity and pursue scholarly activities in UiTM with honesty and responsible
manner. I will not engage or tolerate acts of academic dishonesty, academic misconduct, or
academic fraud including but not limited to:
a. Cheating: Using or attempt to use any unauthorized device, assistance, sources,
practice or materials while completing academic assessments. This include but not
limited to copying from another, allowing others to copy, unauthorized collaboration on
an assignment or open book tests, or engaging in any act or conduct that can be
construed as cheating.
b. Plagiarism: Using or attempts to use the work of others (ideas, design, words, art,
music, etc.) without acknowledging the source; using or purchasing materials prepared
by another person or agency or engaging in other behavior that a reasonable person
would consider as plagiarism.
c. Fabrication: Falsifying data, information, or citations in any academic assessment and
evaluation.
d. Deception: Providing false information with intend to deceive an instructor concerning
any academic assessment and evaluation.
e. Furnishing false information: Providing false information or false representation to
any UiTM official, instructor, or office.
With this pledge, I am fully aware that I am obliged to conduct myself with utmost honesty and
integrity. I fully understand that a disciplinary action can be taken against me if I, in any
manner, violate this pledge.
Name : SITI NUR AISYA BINTI GHAZALI
Matric Number : 2021488404
Course Code : IMR652
Programme Code :-
Faculty / Campus : UiTM Kampus Sungai Petani
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Bahagian Pentaksiran & Penilaian Akademik 0404/2021