The document outlines the essential procedures and documentation required for import-export activities, including commercial invoices, bills of lading, and customs declarations. It details the steps for both importers and exporters to ensure compliance with international trade regulations, encompassing obtaining licenses, arranging financing, and customs clearance. Key documents such as insurance certificates and letters of credit are also discussed to facilitate the secure transport of goods.

1. Import-Export Documentation &
Procedures

2. Documents for Import-Export
Importing and exporting goods involves a series of procedures and requires various documents to
comply with international trade regulations. Here is an overview of the documents and procedures
involved in import-export activities:
A commercial invoice is a bill for goods issued by the seller to the buyer. It includes details such as
the description of goods, quantity, price, and terms of sale.
Bill of Lading (B/L): A document issued by the carrier to the shipper, acknowledging receipt of goods
and detailing the terms of the transport.
Packing List: An itemized list of goods in the shipment, including weights, dimensions, and packaging
details.

3. Insurance Certificate: Proof of insurance coverage for the shipment, ensuring protection against loss or
damage during transit.
Import/Export License: A permit required by some countries for the import or export of certain goods.
Proforma Invoice: An initial bill of sale sent to the buyer in advance of a shipment or delivery of goods.
Customs Declaration: A form submitted to the customs authority, detailing the nature, quantity, and value
of the goods being imported or exported.

4. Inspection Certificate: A document certifying that the goods were inspected and meet the required
standards.
Letter of Credit (L/C): A financial document issued by a bank guaranteeing payment to the exporter upon
fulfillment of specified conditions.
Export Packing List: A document detailing the contents, packaging method, and gross/net weight of each
package.
Shipper’s Export Declaration (SED): A document required by the government to monitor and control the
export of goods.

5. Import-Export Procedures
Import Procedures
Obtain Import License: If required, the importer must obtain an import license from the
relevant government authority.
Place Order: The importer places an order with the exporter, usually starting with a proforma
invoice.
Arrange Financing: The importer arranges for payment through methods like a letter of credit.

6. Receive Shipping Documents: The exporter sends the necessary shipping documents to the
importer or the importer's bank.
Customs Clearance: The importer submits the required documents to customs authorities for
clearance.
Pay Duties and Taxes: The importer pays any applicable duties, taxes, and fees.
Take Delivery: The importer takes delivery of the goods from the carrier.

7. Obtain Export License: If required, the exporter must obtain an export license.
Receive Order: The exporter receives a purchase order from the importer.
Prepare Goods for Shipment: The exporter prepares the goods and arranges for their
transport.
Arrange Financing: The exporter may require an advance payment or letter of credit.

8. Prepare Shipping Documents: The exporter prepares and sends the necessary shipping documents to
the importer.
Customs Clearance: The exporter submits the required documents to customs authorities for
clearance.
Ship the Goods: The goods are shipped to the importer.
Receive Payment: The exporter receives payment as per the agreed terms.
Steps to Ensure Compliance

9. THANKS!
Do you have any questions?
info@aiatindia.com
9604121000
www.aiatindia.com