2. Simplify your workforce
Exenta is a Human capital management tool ( HCM) for smaller and medium sized Organizations
which helps these smaller Organizations to strategize their workforce management Business
Process.
• Exenta helps your organization
build the competitive edge
needed to be Successful in
today's market place it also
helps you manage your work
force efficiently, retain your
work force, plan and visualize
your Organizations future.
• Exenta is a web based
application , which can handle
multiple Branch operations
from one site, eliminating the
need for multiple Licenses.
3. Product Features
Web based application, with option of multiple
branches, and no restriction for number of
employees
Improves Business process, saves your
organization time, money and empower your
employees with integral self services and benefits
enrollment solution
Live employee’s direct access to management of
personal HR information, tracks attendance
accruals, and creates organization charts.
Flexibility of setting up and managing all types of
employee benefits and empower employee to
make their own selection online.
4. Product Features
Streamlines the recruitment process, with full
requisition management, and interview
management, and job offer management and also
has a Resume parser which helps in searching and
tracking resumes with ease.
Extenta’s extensive alert management system and
notification center keeps you in track of my
sensitive information happening in the
organization.
Manage your Reports with Exenta’s report
generator, and generate 100’s of reports with
ease.
Automated daily back-ups in local and remote
servers ensure data security.
5. Exenta Versions
Exenta has three different versions
Exenta Lite Module
Exenta Gold Module
Exenta Pro Module
6. Exenta Lite Module
On Boarding Payroll Management
Employee Self Service Transaction Management
Staff Information System Internal Messaging System
Asset Management Work Flow
Attendance Management Dashboard
7. ►On Boarding
linked directly with HPM and assists reporting manager and Human Resource
Personnel in completing the procedures with new employee easily.
Features
• New joinee list
• Add Employee
• Employee Bulk Import
• Employee Verification
• Inactive employee
• Assign seats
• Email setup
8. ►Employee Self Service
ESS provides employees with access to their personal records and their skill
matrix, service records, holiday list and organization policies.
Features
• My Profile
• Organization structure
• Health Record
• Company Policy
• Organization Information
• Job Opening
• Employee Directory
• Reset password
• Holiday List
• My Skill Matrix
• Missed Punch Request
• Service Record
9. ►Staff Information System
SIS helps them in managing team reports and activities efficiently such as
leave management, productivity, attendance, skill matrix, health records etc.
Features
• Employee List
• Service Records
• Team Management
• Health Records
• Employee Skill Matrix
10. ►Asset Management
Asset management used to maintain and track all assets in an organization as
defined by their category. It consist of asset register, asset request, issued
asset, asset return and assign asset.
Features
• Asset home
• Manage Asset
• Manage Access card
• Assign Asset
• Asset request
• Return Asset
11. ►Attendance Management
Attendance tracking plays vital part in all organization’s Management
Information System. Exenta provides user friendly interface to set rules for
attendance and leave tracking.
Features
• Attendance Management
• Leave Management
• Permission Management
• Work Schedule
• Employee Reports
12. ►Payroll Management
Exenta computes salary per month and sends for approval prior to releasing
the pay. Exenta also has Income Tax computation process integrated that can be
customized based on the Income Tax Law of the country.
Features
• Manage Salary
• Income Tax
• Loan Request
• Advance Request
• Reimbursement Request
• Salary Slip
• PF Request
• Manage OT Salary
13. ►Transaction Management
Transaction Management module in Exenta serves as an incentive to the
users of this system by letting them manage employee movements between
branch offices, departments, probation etc.
Features
• Inter department Request
• Request Approval
• Change Reporting Manager
14. ►Internal Messaging System
Messaging system in Exenta lets employees exchange electronic messages
amongst themselves or a group regardless of the employee’s or branch location.
Features
• Inbox
• Drafts
• Sent Items
• Trash
15. ►Work Flow
Workflow management in Exenta is a key module which is interrelated with
all others. Functional and process flow is described for each module with
appropriate pictures and excellent GUI.
Features
• Attendance Workflow
• Asset Workflow
• Payroll Workflow
• Benefits Workflow
• Hiring Workflow
• Conveyance Workflow
• On Boarding Workflow
• Appraisal Workflow
• Exit Workflow
16. ►Dashboards
Dashboard provides at-a-glance views of key performance indicators (KPIs)
relevant to a particular objective or business process.
Dashboard Lists
• On boarding Dashboard
• ESS Dashboard
• SIS Dashboard
• Asset Dashboard
• Attendance Dashboard
• Payroll Dashboard
• Transaction Dashboard
• Internal Mail Dashboard
17. Exenta Gold Module
Exenta Gold Module include all the Exenta Lite Modules and some additional
Modules which are listed below
Performance Management Knowledge Base Management
Hiring Management Procedure Management
Conveyance Management Helpdesk
Document Management Exit Management
18. ►Performance Management
Exenta’s appraisal management system lets you create your own method of
appraisal, be it 360 degree to any other model you currently use, the system lets you
build your own method. Employees have access to their own performance journal.
Features
• Performance Summary
• Manage Appraisal
• E-Compensation
• Appraisal Form
19. ►Hiring Management
Creating job posts, posting jobs to career websites, scheduling interviews and
evaluating candidates made easy. All templates are made available to reduce the time
of personnel. It produces high end reports related to HR workforce.
Features
• Job Request
• Manage Jobs
• Manage Appraisal
• Resume Bank
• Manage Interview
• Manage offer Letter
• Question Bank
• Recruitment Agency
• Manage AdSource
• Refferal
20. ►Conveyance Management
Conveyance management minimizes paper work by Admin staffs in
maintaining vehicles and tasks associated with employee transport. Also enable
conveyance charges if applicable simply by defining the rule.
Features
• Conveyance Home
• Manage Vehicle
• Transport Request
21. ►Document Management
Document Management is a computer system used to track and store
electronic documents and/or images of paper documents also capable of keeping
track of the different versions created by different users.
Features
• Document
• Document Audit
22. ►Knowledge Base Management
Lets all or some personnel to upload documents or articles and this can be
used by others.
Features
• Add Article
• Search and view article
23. ►Procedure Management
Procedure Management acts as a simple reminder tool or lets concerned
personnel create tasks that should be carried out on regular basis and
acknowledged.
Features
• Add New Procedure
• Manage Procedure
• My Procedure
• Procedure Assigned By Me
• Team Procedure
24. ►Helpdesk
Helpdesk in Exenta helps employees create problem records related to I.T
issues, and notify the concerned Department to address the tickets in a timely
manner. Also track the problem history pertaining to an asset.
Features
• Create Ticket
• My Ticket status
• Ticket Queue
• Archive Ticket
• Settings
25. ►Exit Management
Exit Management in Exenta has the flexibility of carrying out all elements part of
employee separation accurately. Main features are initiating exit request, notification to
all parties as prescribed in workflow, exit interview, manage clearances etc..
Features
• Manage separation
• Separation Request
26. Exenta Pro Module
Exenta Pro Module include all the Exenta Gold Modules and some additional
Modules which are listed below
Training Management Inventory Management
Travel Management Planning and Modeling
Succession Management Employee benefits
Visitor Management
27. ►Training Management
Training in Exenta is built with real time scenarios. Organization can pool in
all training materials or eBooks under different subjects for employees to have
access to and take it as online self-paced training.
Features
• Manage Training Program
• Online Training
• Training Request
• Schedule Training
• Training History
• Training Analysis
28. ►Traveling Management
Travel management module in Exenta is linked with all relevant modules.
Travel desk can manage all types of travel requests, reimbursement and vendor’s
etc. well through this module.
Features
• Manage Travel
• Manage Travel Agency
29. ►Succession Management
Succession Management in exenta provide process for the following
Identify those with the potential to assume greater responsibility in the
organization
Provide critical development experiences to those that can move into key roles
Engage the leadership in supporting the development of high-potential leaders
Build a data base that can be used to make better staffing decisions for key jobs
30. ►Visitor Management
Visitor Management in Exenta use to tracking the usage of a public building
or site. a visitor management system can record the usage of the facilities by
specific visitors and provide documentation of visitor’s whereabouts.
Features
• Visitor home
• Manage Visitors
• Meeting Scheduler
• My Appointment
31. ►Inventory Management
Inventory Management concerns the fine lines between replenishment lead
time, carrying costs of inventory, asset management, inventory forecasting, inventory
valuation, inventory visibility, future inventory price forecasting, physical
inventory, returns and defective goods and demand forecasting etc.
Features
• Manage Product
• Purchase Order
32. ►Planning and Modeling
Organization heads or responsible personnel should be able to create
different financial models for expenses to assess the income vs. expenditure. The
analytic reports with enormous amount of data from the database will assist them
to plan and create different models and work accordingly.
Features
• Budget Planning
• Annual Growth
33. ►Employee Benefits
Benefits module covers and can accommodate all aspects of employee
benefits provided in an organization. Some of the areas addressed include
employee payables, LTA, Maternity leave, privilege leave, loans, insurance, bonus
etc.
34. Why Exenta
• Low cost of Ownership
• Improved productivity
• Lesser Resources to Support
• Reduces Expenditure
