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The document outlines the recruiting process for an event coordinator position. It describes the role of an event coordinator as planning events from beginning to end. The job description provided is for a wedding event assistant, including tasks like assisting with wedding ceremony rehearsals and on-site coordination. Qualifications listed include previous event planning experience, knowledge of the local Dallas area, an outgoing personality, weekend availability, strong communication skills, and computer proficiency. The document also discusses posting the job internally and externally and interviewing candidates.
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Hrm2 (1)
- 1. Recruiting for Event Coordinators MICHELLE WOODRUFF
- 2. Outline Recruiting process What is an Event Coordinator? Job Description Qualifications Job postings Hand out
- 3. Event Coordinator Plan eventsfrom beginning to end Event Coordinator Needed 1. Job Description 2. Qualifications 3. Start Recruiting
- 4. Job Description WeddingEvent Wedding Event Assistant This opportunity is to work closely with a professional wedding and event planners to help orchestrate events. The position will include day-to-day tasks; behind-the-scenes experience of planning and organizing events; assisting with special events, wedding ceremony rehearsal and on-site coordination of both the wedding ceremony and wedding reception.
- 5. Qualifications Previous eventplanning experience – Applicants should have some previous event planning experience. This includes non-professional experience such as volunteer or other event experience. Driving knowledge of Dallas Area– Be able to read a map, and give accommodating directions, or suggestions. Outgoing personality – Applicants should be flexible, hospitable, gracious, assertive, motivated, independent, resourceful, with an ability to solve problems calmly and quickly. Ability to multi-task is essential Weekend availability – Applicants must be willing to work Saturdays, and some Fridays and Sundays. Strong listening and comprehension skills – Applicants need to be able to listen to instructions and carefully and correctly follow directions. Computer skills – Applicants must have knowledge of Microsoft Office Suite, including Word and Excel. Additional ability to conduct research on the internet is required.
- 6. Job Postings Internal Sources Intranet External Sources Networking, Organizations, Volunteers Interview Candidates
- 7. Handout The Bag LadyLuncheon benefiting New Beginning Center Women's Shelter New Beginning Center Thursday, May 2, 2013 from 11:30 AM to 1:00 PM (CDT) Rockwall, TX Tickets are $35.00
- 8. References Erin Kincaid,http://www.newbeginningcenter.org/ http://www.lauradavisevents.com/about/internship %20description.pdf Krystal Powell, http://www.thekreativeconsultant.com National Restaurant Association Solutions. (2007). Human Resources Management and Supervision. Upper Saddle River, NJ: Pearson Prentice Hall. Paige Mejia, paige@pyrotex.com
Editor's Notes
- #4 Little bit about what an event coordinator does: Try new design trends and explore venues Supervise event staff, Prepare event budget 1Need an event, need clients Once you have clients you go off there needs! What skills are needed, Say it’s a wedding.. Are you needing someone to stay wiith the bride to keep her company, or are you needing someone to run and get supplies such as flowers? Budget is set by client.. Does it allow for extra help, paid help? Or do you need to use volunteers? Once The need is found, the skills are set, and you have a budget to go off of then you can start recruiting employees.
- #5 Meet with Client to get to know their personality Within this meeting you are going to get to know there personality and there styles, Try to get employees to will easily fit. Example if your bride is someone who is easliy flustered you will need a calm individual to help calm the situation. Descide on the event size and whether or not you need one to 3 helpers for the event 3. Personality, personality! This is the point where the job description comes together, make sure if you need an organized individual you state that.
- #6 Skill- Once you have a job description you can add in the skills. If you arent as familiar with weddings, you might hire someone in with execptional wedding resume. Budget- Now that you have your need, and skill lever you can fit alter it to fit your budget. The employees you choose must fot within the budget. If the budget doesn’t a lot for hired employees you can always use volunteers.. But they might not have the exact skills you are seeking. 3. Start recruiting--- Internal- pull employees that you currecntlu have, saves money and you know there skill External- Might be trickey but can bring in a new experience and fresh pair of eyes.
- #7 Professional Confentation Management