This document provides instructions for setting up a Spontaniac experience in 3 steps: 1) setting up the experience details, 2) selecting a theme, and 3) adding tasks and rewards. Participants can provide different types of evidence like codes, photos, or videos to complete tasks. The guide explains how to create introduction screens, add media, and set end dates for the experience. It also describes how to name and design tasks, select task types, and provide instructions. Editing existing tasks is described as a simple process.

1. How to become a
Spontaniac
The tools are simple, the
possibilities are endless.
This guide provides a basic
overview of how to set up a
Spontaniac experience
Beta v0.1
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2. The final creation
(non mobile)
When someone participates in your experience they
will see a screen similar to these in their web browser.
This document explains how you create these screens.
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3. 1. setting up an a) Title
This is the name of your experience, i.e. Blood Trail. Note: the maximum
character length is 30
EXPERIENCE
Login in and click the green button
B) Main media
c) Description
Each experience has an introduction screen. This can include an video or image.
You can upload a file from your computer or enter a Youtube Url and the system
pulls it across.
Note: We are using Zencoder to encode videos and will be monitoring how long it
takes as part of the beta
As well as using a video the Introduction can also include text.
There is a maximum character length of 1000 for this feature.
You can add links to other sites and have access to limited
formatting
d) Additional media
Unlike ‘Main media’ you can add multiple additional media to support your introduction. For
example this could be a map or another video that provides initial clues.
d) End date
You can set a specific date for
your experience to end. If you
do, no one will be able to access
your experience after that date.
The default setting is ‘The
experience will not have an end
date’
Click ‘Save & continue’ for step 2
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4. 2. selecting a Coming
soon
We will be including the tools to enable
you to create your own themes.
theme A theme includes the background image, the
font and the colours used for your experience.
We have provided 7 simple themes for the initial beta version. You can click
at any time to view your theme and how the tasks are appearing.
Click ‘Save & continue’ for step 3
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5. You can add as many tasks as you like.
The next step allows you to add rewards to
3. Adding tasks Highlight the tasks you set. You can click back at
anytime to add more tasks. In fact you can
still add and edit tasks even when the
experience is live.
Add new task
Coming We will be adding more ‘evidence types’
to include ‘Complete a quiz’ and ‘check in’
soon to a specific location.
Edit existing tasks
a) Task name This is the name of your task, i.e. Find the code
Note: the maximum character length is 100
d) evidence required
You can add more than one evidence type. The type of
evidence determines what the participant must do to
complete the task
b) Task type If you want to you can separate tasks out into main
tasks and bonus tasks. For example, we created an
experience ‘Boys .v. Girls’ for a nightclub. The
Main tasks related to specific nights at the club
whilst the bonus tasks could be completed mid
week to top up points
To select an evidence type just click the checkbox. The
three options are:
c) task media, description and supporting media
Code evidence: see the next page
These features are the exact same as the ones described in 1. Setting up Picture evidence: they will be asked to upload a picture
an experience. The only difference is that they determine how you Video evidence: they will be asked to upload a video
instruct the participant on what they must do to complete the task.
Note: You can also add ‘Task notes’ to remind you what you have
planned. continue
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6. 3.1 evidence and
e) Code evidence
Editing G) Enter a code h) editing a task
Click the button and you can enter your Editing is simple. Just
own code. maximum character length is click on the task name
50 and the task detail will
appear. You can edit and
update or remove the
task completely.
If you select ‘Code Evidence’ the following
two options will appear. The ‘code’ is Click ‘Save’ to add your new task
something that the participant must find
and enter into the system in order to pass
the task.
f) generate code
Click the button and the tool generates a
random code to use
Click ‘Save & continue’ for step 4
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7. 4. add rewards Coming
soon
We will be adding more ‘reward types’ to include
badges, invitations and coupons. We also plan to enable
you to link a number of points scored to a specific
reward that is then unlocked when that value is
reached.
b) adding points
Rewards are optional but they do help motivate We have built the tool so that when you select ‘points’ it will detect what
evidence type you have selected. if you have selected that the
participant must provide either picture or video evidence, then you
have an additional option available.
A) adding a reward
To encourage creativity, you can set the tool to automatically award a
value of points for simply uploading the evidence. However, you can
then set a maximum bonus point, the value of which will be awarded
when you have checked out the evidence (see Managing an experience
later).
For example, you could award 10 points for just entering and then up to
an extra 100 points depending on how good the entry is. When you
view the entry you may decide to only award 65 points.
Note: the ‘bonus points’ option is not available when a task only
requires the participant to find and enter a code. This is because the
system automatically passes the participant once the correct code
has been entered.
Adding a reward is simple. Just click on the
name of the task and the options appear.
continue
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8. 4.1 rewards cont.
c) adding media d) a special message
The title you add will appear to the participant so it is a good idea to make Not the most exciting of rewards but it has proven to be very
it sound inviting and appealing. Videos can be either uploaded from your useful. Simply add some text and this will appear when the
computer or entered via You Tube. You can also select images too. participant is successful.
Note you can remove rewards
Click ‘Save & continue’ for step 5
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9. 5. rules Coming
soon
We are planning to enable you to unlock
tasks when participants have reached
certain point levels.
You can set rules that dictate which task opens
when and for how long.
B) complete this task by...
a) unlock this task...
You can decide when a particular task is
unlocked. There are 3 settings:
1) The default setting is ‘When experience
starts’ which means the task will be unlocked
as soon as a participant joins your You can decide how long the participants have to complete a
experience. task. There are currently two options:
2) You can set it so a task unlocks ONLY 1) The default setting is ‘Leave open’ which means the task
when the previous task is complete. can be completed at any time
3) You can set it so that a task unlocks on a 2) You can also set it so that a task is blocked after a
particular date. particular date.
Click ‘Save & continue’ for step 6
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10. 6. Go live Coming
soon
We are planning to enable you to unlock
tasks when participants have reached
certain point levels.
Before you publish your a) registration closing mode
game there are some key
decisions that need to be There might be a case where you want to close
registration to your experience on a certain date. if
so, then the Registration Closing Mode enables you to
made. set that date. The default setting is to close
registration when the experience ends.
b) Privacy rules
The Privacy Rule options depend on the tasks and rewards that you are
offering.
If you are asking your participants to supply image or video evidence then you
will be given the option to allow every participant to see the evidence
uploaded by other participant. This option allows participants to ‘like’, share
and comment on others great work.
If you have set ‘points’ as a reward, you will be given the option to have a
leader board
continue
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11. 6.1 team creation a) I-select
This option allows you to create as many teams as you
would like.
There are three options
Simply Add the name of the team you want to create (i.e. The A Team) and click ‘Add’.
The maximum character length is 30
The software will automatically generates a code for
each team you create. This is the code you give out.
At this point you currently have to set the maximum
number of participants for each team. Once set the
software will count each participant who joins your
experience. Once this maximum number has been
reached, the experience will be full for that team. For
example if you set ‘The A Team’ as having a maximum of
Calculate invitation required
500, only 500 people can join that team.
You currently have a set number of credits per
experience. When you set the maximum number of
participants for every team, click ‘calculate’ and the
software will calculate if you have enough ‘invitation
credit’ for your experience. if you have you will see this
button.
continue
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12. 6.2 team creation cont.
Under
review
Part of the Beta testing is to review how
invitation credits work and whether this
is the best method moving forward.
b) u-select Click the link to generate the code. This is the code to
hand out to sign up participants.
This option enables each participant you invite to create
their own team. The advantage here is that you can
concentrate on just getting your participants to sign up
and let them help spread the word further.
EXAMPLE
When we played the ‘Blood Trail’ experience we set it Enter the maximum number of teams that can be
to have a maximum invite of 500. This was because the created
venue for the final ‘Rising’ could only hold that number.
and we wanted to control the numbers playing, whilst
making it personal and exclusive.
As Blood Trail was created to be played by small groups, Enter the maximum number of members per team
independently of each other, we set it up that we needed
to invite 100 groups, each containing a maximum of 5.
When the first 100 participants joined, the experience Calculate invitation required
was full. Each participant was then invited to create
their own group containing a maximum of 4 friends. To This is the same as i-select whereby the software will
do this the participant was given a ‘friend code’. They calculate the number of participants. The current
handed this code to their friends and when they joined, calculation is number of teams x number of members
the group is automatically formed. per team, i.e. 100 teams x 5 members per team = 500
invitation credits required. if you have the required
number you will see this button.
continue
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13. 6.3 team creation cont.
c) Free for all
This option is the simplest to explain. There are no
teams just a maximum number of participants who are
invited.
Generate the invitation code, by clicking the link and
then enter the maximum number of members
(participants). Click ‘Calculate’ and if you have enough
credit, you will see this option.
d) final confirmation
Before the experience does ‘Go Live’ there is a final
confirmation screen. Click ‘Confirm’ and your
experience is ‘Live’. The software will return you to
your ‘Manage screen’
Now it is up to you how you distribute your codes and
run the experience.
continue
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14. 7. manage screen
a) Unread messages
The software sends a number of notifications which are stored for
you to read and delete. You will be able to control which
notifications you receive in the ‘Account’ area
b) queued task entries
When a participant submits media evidence, i.e. video or image, the
entry is placed in a queue. You can click and review each entry. if
you offered further points for creativity, you can award these to.
c) abuse report
If a participant is offended by a bit of content they can report it.
The software will notify you and you can view the content and take
action to remove it if need be.
d) live experiences
Click here to access and edit any live experiences (see next page)
e) saved experiences
Click here to access and finish off any saved experiences
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15. 7.1 live experiences You can edit live experiences, adding new tasks and
rewards. Note, you cannot change some of the rules,
the way teams have been set up or how many can
participate.
a) dashboard tab
The dashboard provides an overview of what is happening. You
can see the invite codes, how many have been used, how many
teams have been created and how many participants are playing.
You can also see the status of each task too.
b) queued tasks tab
When a participant submits media evidence, i.e. video or image, the
entry is placed in a queue. You can click and review each entry. if
you offered further points for creativity, you can award these to.
c) view teams tab
You can see entries for each team and the team members
d) winning codes tab
Winning codes are codes you create and associate a points value to.
They can then be printed out and given to participants at live
events. When the code is entered, the participant receives the
points value you set.
We are planning to enable winning codes
Coming to unlock more than just points. The plan
soon is they can unlock media rewards,
vouchers and other reward types too.
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16. thanks for supporting
our initiative
Spontaniac
This guide will be
Coming updated as and when
soon needed but we will also
be adding a proper
support section to the
interface shortly too.
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