The document discusses various inefficiencies in project management, including waiting times, overproduction, inventory issues, poor processes, resource utilization, and workflow errors. It highlights the benefits of utilizing a kanban board to streamline processes, reduce waste, and improve resource management. Overall, adopting kanban can lead to clearer project workflows and better organization in managing tasks and resources.

2. 1. Waiting time

3. Waiting for approvals. Waiting for
information from client. Waiting
for clarification.
All this consumes a lot of time,
without even getting noticed.
Waiting time

4. Solution
Kanban board paints a clear
picture of your project
workflow.
As a manager you can identify
problems easily. There is no time
is spent on waiting.

6. 2. Overproduction

7. Overproduction
Sending reports that no one reads.
Unnecessary emails to everyone.
Not only do these things waste a lot
of your precious time, but
consume too many of your
resources as well.

8. Solution
You don’t need resource reports
to see how your resources are
being spent.
You don’t even need emails to
converse. So, overproduction is
minimized.

9. 3. Inventory

10. Inventory
Holding too much raw material on
site. Excessive work in progress
than what’s required.
All these things add to the
inventory. And maintaining
inventory can be as stressful as you
think.

11. Solution
Statistics show that adoption of
Kanban has helped businesses
reduce up to 30% of their
inventory.

12. 4. Poor Processes

13. Poor Processes
You need to define a process to
complete a project successfully.
How many resources must be
invested in which stage of the
project? And similar other things.

14. Solution
Using Kanban boards, you can
create clearly defined processes.
Divide project into stages & tasks
for each stage, and assign
resources for each task.
Everything is clean, precise and
easy to understand.

16. 5. Resource Utilization

17. Resource
How are the resources being used in
the project? Are there too many
people assigned to a single task?
Or, is a task stuck in the rut because
less resources are assigned to it?
Utilization

18. Solution
You can easily visualize where the
process is stuck.
Based on that visualization you can
take remediation measures to
either assign more resources.

19. 5. Workflow

20. Workflow
Errors at a particular stage in the
project. Bottlenecks in the
processes.
All this can hinder the workflow of
the entire organization, as work
from various departments are inter-
connected

21. Solution
With just one glance, everyone
can know which task is in progress
and under which stage.
And they can plan their work
accordingly to maintain a smooth
flow.

22. Also, have a look at
1. Kanban board: workflow simplified
2. Project management with kanban board
3. Principles of kanban board

23. ProofHub.com