This document summarizes how Envision Consultants managed a $1.8 billion multi-agency rail bridge design and construction project. Key aspects included: - Coordinating multiple companies, design teams, construction contracts, and funding sources. - Implementing Primavera P6 and other Oracle software solutions to facilitate collaboration, documentation, scheduling, cost monitoring, and risk analysis across the diverse project stakeholders. - Developing training, documentation protocols, timelines, and special interest groups to promote team acceptance and effective use of the new software systems for managing the complex project.

1. How do you Manage a Multi-Agency $1.8 billion Rail
Bridge Design and Construction Project?
By:
Jake Campbell
Vice President of Training and Technology Services
Envision Consultants, Ltd.

2. Corporate Overview
Envision Consultants, Ltd. is an
established woman owned business
headquartered in New Jersey. The
firm provides professional project
and construction management
services.
With close to two decades of
dedicated service to the construction industry, our commitment to client
satisfaction has resulted in the successful completion of diversified
construction projects on highways and bridges, transit systems,
educational institutions, and commercial and industrial facilities.

3. Value Added Services
• CPM Scheduling
• Cost Estimating
• Construction Claims Analysis
• Claims Avoidance/Dispute
Resolution
• Document Control
• Project Cost and Change Order
• Public/Community Outreach
• Risk Assessment, Risk
Management
• ORACLE® Primavera Value
Added Reseller (VAR)
• ORACLE® Primavera Systems
Software Implementation,
Training and Consulting
• Building Information Modeling/
Synchro 4D BIM Training and
Consulting
• LoadSpring Solutions delivering
access to project management
software suites via the internet

4. NJ Transit
Portal Bridge
Project Information
Client: Portal Partners
Contact: Bernie Pattay
Project Start: February 2010
Project End: December 2019
Project Cost: $1.34 billion

5. Project Team
• NJTransit - Owner
• Portal Partners - Designer
• AECOM – Construction Manager
• Amtrak – co-Owner
• Federal Transit Administration
• Envision Consultants

6. Challenges
• Multiple companies across the region
• Multiple Design Teams
• Multiple Construction Contracts
• Multiple Funding Sources
• Diverse Reporting Requirements
• Collaboration Resistance
• Entrenched IT Systems

7. Goals
• Thorough Documentation
• Efficient Review Periods
• Maximize Team Productivity
• Central System for Entire Program
• Budget, Schedule and Change Monitoring
• Collaborate Securely
• Pilot Program for Future Projects

8. Implementation Plan
• Select the Correct Solution
• Configure IT Infrastructure
• Establish Team Acceptance
• Produce Documentation Protocols
• Define Timelines
• Role Based Training
• Coordinate Special Interest Groups

9. Select the Correct Solutions
• Primavera P6 Version 7
• Primavera P6 Version 7 Web
• Primavera Contract Management
• Oracle Universal Content Management
• Oracle Autovue 2-D
• Primavera Risk Analysis

10. Configure IT Infrastructure
• Loadspring Solutions Hosting Environment
• Springboard User Interface
• 24/7 365 days a year access
• 24/7 365 days a year support
• Secure SSL Site
• Multiple Daily Backups
• Set list of applications to support

11. Establish Team Acceptance
• Define Security Policies
• Create Roles
• Document Communication Overlap
• Establish Common “Goals”
• Compromise’s will be made
• Custom Reports Improve Acceptance

12. Documentation Protocols
• Establish Document Control Role
• Procedure Manual
• Schedule Specifications
• Issue Tracking
• Email Documentation Balance
• Review of Design Drawings
• Review of Contractor’s Submittals

13. Define Timelines
• Master Program Schedule
• Design Schedule
• Construction Schedules
• Multiple Contracts
• Operating Railroad Schedule
• Force Account Schedule

14. Role Based Training
• Focus on Primary Functions
• Establishes Role within Program
• Create Positive Word of Mouth
• Eases User Anxiety
• Incorporate Feedback
• Revise Procedure Manual as Needed

15. Coordinate Special Interest Groups
• Assists in Cross Training Users
• Develops Communication
• Creates Forum for New Ideas
• Reinforces Policy and Procedures
• Serves as a Self-Help for New Users

16. Why Primavera P6 Version 7?
• Web Dashboards for Executives
• Program Level Master Schedule
• “What if” Scenario
• Separate EPS Band for Contractor Schedules
• Payments made on Earned Value
• Attach Reports to Activities
• Resource Analysis with Multiple Contracts

17. Why Contract Management?
• Program Cost Control
• Universal Content Management
• Issue Tracking
• Email Documentation
• Change Management
• Alerts
• Customized Reports

18. Why Autovue 2-D?
• Multi-Team Collaboration
• Integration with P6 and Contract Management
• File Format Support
• Layer Support for Markup and Redlining
• Expedite Reviews of Submittals
• Reduce Software Costs

19. Why Primavera Risk Analysis?
• Integrated Directly with Schedule and Cost
• Means of Reporting to FTA
• Contingency and Risk Response
• Risk Registers for Geographic Location

20. The Results?

22. Questions?