The document discusses a panel discussion on stopping financial leakage and curing droughts in profits. It provides an agenda for the panel including introductions and a discussion on key issues like duplicate payments, manual processes, and lack of controls. Financial leakage costs companies millions each year, with some estimating $1,000,000 lost per year for every billion spent.
DRM and the Importance of Metadata Management in Finance Emtec Inc.
Organizations are trying to keep metadata in sync relative to the changing business climate. Trying to keep metadata consistent throughout the organization is also time consuming-yet not impossible. Learn how to approach it with success by a systematic application process.
DRM and the Importance of Metadata Management in Finance Emtec Inc.
Organizations are trying to keep metadata in sync relative to the changing business climate. Trying to keep metadata consistent throughout the organization is also time consuming-yet not impossible. Learn how to approach it with success by a systematic application process.
Leveraging Open Source for Managing Complex Business ProcessesNathaniel Palmer
The growing buzz around open source software is no longer limited to software developers alone, but is increasingly driven by end user adopters who are using the unique benefits of open source implementations to improve and streamline their business processes. In this session by Jacob Taylor, the co-founder and Chief Technology Officer for what is widely considered the most successful example of open source as a packaged application: SugarCRM. Jacob will explain the main differences between proprietary and
commercial open source business models. Taking a case study approach, Taylor will illustrate through a series of specific customer examples how the process of developing open source applications and a commitment to open standards ultimately benefit customers. He will give concrete examples of how commercial open source
implementations that includes:
• Helping the State of Oregon’s Office of Medical Assistance Programs (OMAP) standardize its methods of tracking cases for its client base of over one million citizens while also complying with federal regulations for electronic healthcare transactions
• Allowing Sterling PCU to avoid hidden costs for data management while going beyond the capabilities of its previous proprietary CRM system to provide enhanced CRM functionalities
• Increasing athenahealth’s control over internal systems so that it could continue to grow its business effectively while reducing time to achieve ROI goals and implementation costs
This session with Alyssa Johnson, Vice President of Enterprise Applications at Keste, as we discuss the Cloud options including SaaS, PaaS, and IaaS and the best use cases for each. We will also discuss how upgrades and a hybrid Cloud approach can often be the next best step on your Cloud journey. Finally, see how to design a Cloud roadmap utilizing universal cloud credits to accomplish your organization’s goals and transform your business.
The accounting standard for recognizing revenue is changing – is your organization prepared for ASC 606? The revenue recognition standard defines new rules on how companies recognize revenue from contracts with customers, representing substantial changes and a major transition. ASC 606 is an updated accounting standard issued by FASB and IASB that is intended to increase financial statement comparability across companies and reduce the complexity in revenue recognition. The guidelines cover processes starting with contracts and continues through pricing, quotes, orders, and ending with revenue recognition.
Explore the top options available to prepare for the upcoming transition period by registering for our webinar with Seamus Moran from Oracle, Hari Mundhra and Gourav Rathi from Deloitte Consulting LLP, and Tom Buechler from eprentise. This panel discussion moderated by eprentise CEO Helene Abrams will provide an overview of the new standard, highlight the areas of significant changes to be ready for, and discuss the recommended approaches for your organization, all in a Q&A format.
Outsourcing Governance: What’s Buzzing and What's Missing?- SirionLabs WebinarSirionLabs
Webinar Slides - Outsourcing Governance: What's Buzzing and What’s Missing?
Findings from our 2016 Outsourcing Governance Maturity Study
On December 6th 2016, SirionLabs conducted this webinar featuring John Dreyer, President and CEO, The Shelby Group and Claude Marais, Co-founder & President, SirionLabs. The webinar included an insightful discussion by our experts on the role of effective governance in outsourcing success and featured key findings from our 2016 outsourcing governance maturity study ‘Overcoming the Value Gap in Outsourcing Engagements’.
Visit www.sirionlabs.com for more.
DATATRAK delivers end-to-end clinical trial solutions, powerful data management features and a seamless operational experience - all through the delivery method, DATATRAK ONE. Learn more at: http://www.onemedplace.com/database/list/cid/197
Aderant Success Profile: Total Office Allen - Allen Case StudyAderantLegalSoftware
Learn how one of Virginia's oldest and largest law firms benefits from deploying a single fully integrated case and financial management solution, Aderant Total Office, across their firm.
Preview Deck | Finance and Accounting Outsourcing (FAO) Annual ReportEverest Group
The global multi-process FAO market continues to grow at a healthy rate of 11%. However, the growth was slower when compared to 2010. This is the not a sign of worry but a sign of movement towards the maturity of the FAO market. As the FAO market matures, the value proposition expands beyond cost and consequently, the FAO solution elements change too. FAO adoption is now not restricted to traditional markets but extended to under-penetrated markets as well. In 2012, Everest Group expects the FAO market to continue strong activity, resulting in a YoY growth of 10-15% in terms of ACV.
Comcast, Integra LifeSciences, LPL Financial, and Smucker's - Doing Your ERP ...Oracle
The GRC panel “Doing Your ERP Implementation/Upgrade Right with Oracle Advanced Controls Solutions” Session ID: CON8210. Find out how they accelerated and improved their EBS and PeopleSoft implementations, upgrades, module rollouts and patching using Advanced Controls. This is a great opportunity to learn from some of the most experienced Advanced Controls owners around!
Leveraging Open Source for Managing Complex Business ProcessesNathaniel Palmer
The growing buzz around open source software is no longer limited to software developers alone, but is increasingly driven by end user adopters who are using the unique benefits of open source implementations to improve and streamline their business processes. In this session by Jacob Taylor, the co-founder and Chief Technology Officer for what is widely considered the most successful example of open source as a packaged application: SugarCRM. Jacob will explain the main differences between proprietary and
commercial open source business models. Taking a case study approach, Taylor will illustrate through a series of specific customer examples how the process of developing open source applications and a commitment to open standards ultimately benefit customers. He will give concrete examples of how commercial open source
implementations that includes:
• Helping the State of Oregon’s Office of Medical Assistance Programs (OMAP) standardize its methods of tracking cases for its client base of over one million citizens while also complying with federal regulations for electronic healthcare transactions
• Allowing Sterling PCU to avoid hidden costs for data management while going beyond the capabilities of its previous proprietary CRM system to provide enhanced CRM functionalities
• Increasing athenahealth’s control over internal systems so that it could continue to grow its business effectively while reducing time to achieve ROI goals and implementation costs
This session with Alyssa Johnson, Vice President of Enterprise Applications at Keste, as we discuss the Cloud options including SaaS, PaaS, and IaaS and the best use cases for each. We will also discuss how upgrades and a hybrid Cloud approach can often be the next best step on your Cloud journey. Finally, see how to design a Cloud roadmap utilizing universal cloud credits to accomplish your organization’s goals and transform your business.
The accounting standard for recognizing revenue is changing – is your organization prepared for ASC 606? The revenue recognition standard defines new rules on how companies recognize revenue from contracts with customers, representing substantial changes and a major transition. ASC 606 is an updated accounting standard issued by FASB and IASB that is intended to increase financial statement comparability across companies and reduce the complexity in revenue recognition. The guidelines cover processes starting with contracts and continues through pricing, quotes, orders, and ending with revenue recognition.
Explore the top options available to prepare for the upcoming transition period by registering for our webinar with Seamus Moran from Oracle, Hari Mundhra and Gourav Rathi from Deloitte Consulting LLP, and Tom Buechler from eprentise. This panel discussion moderated by eprentise CEO Helene Abrams will provide an overview of the new standard, highlight the areas of significant changes to be ready for, and discuss the recommended approaches for your organization, all in a Q&A format.
Outsourcing Governance: What’s Buzzing and What's Missing?- SirionLabs WebinarSirionLabs
Webinar Slides - Outsourcing Governance: What's Buzzing and What’s Missing?
Findings from our 2016 Outsourcing Governance Maturity Study
On December 6th 2016, SirionLabs conducted this webinar featuring John Dreyer, President and CEO, The Shelby Group and Claude Marais, Co-founder & President, SirionLabs. The webinar included an insightful discussion by our experts on the role of effective governance in outsourcing success and featured key findings from our 2016 outsourcing governance maturity study ‘Overcoming the Value Gap in Outsourcing Engagements’.
Visit www.sirionlabs.com for more.
DATATRAK delivers end-to-end clinical trial solutions, powerful data management features and a seamless operational experience - all through the delivery method, DATATRAK ONE. Learn more at: http://www.onemedplace.com/database/list/cid/197
Aderant Success Profile: Total Office Allen - Allen Case StudyAderantLegalSoftware
Learn how one of Virginia's oldest and largest law firms benefits from deploying a single fully integrated case and financial management solution, Aderant Total Office, across their firm.
Preview Deck | Finance and Accounting Outsourcing (FAO) Annual ReportEverest Group
The global multi-process FAO market continues to grow at a healthy rate of 11%. However, the growth was slower when compared to 2010. This is the not a sign of worry but a sign of movement towards the maturity of the FAO market. As the FAO market matures, the value proposition expands beyond cost and consequently, the FAO solution elements change too. FAO adoption is now not restricted to traditional markets but extended to under-penetrated markets as well. In 2012, Everest Group expects the FAO market to continue strong activity, resulting in a YoY growth of 10-15% in terms of ACV.
Comcast, Integra LifeSciences, LPL Financial, and Smucker's - Doing Your ERP ...Oracle
The GRC panel “Doing Your ERP Implementation/Upgrade Right with Oracle Advanced Controls Solutions” Session ID: CON8210. Find out how they accelerated and improved their EBS and PeopleSoft implementations, upgrades, module rollouts and patching using Advanced Controls. This is a great opportunity to learn from some of the most experienced Advanced Controls owners around!
Customers talk about controlling access for multiple erp systems with oracle ...Oracle
Customer discuss using Oracle GRC Advanced Controls to help manager access to Multiple ERP's.
Eugene Hugh from InterContinental Exchange and Stephen D’Arcy from PWC explain how ICE and NYSE managed operational controls and met compliance requirements in a challenging ERP environment by using Oracle Advanced Controls. You can learn more about this by downloading the presentations from here.
After evaluating several leading enterprise resource planning (ERP) platforms and assessing the latest version of its existing solution, The CSL Group chose to deploy Oracle ERP Cloud and Oracle HCM Cloud to modernized its back office operations. The first phase of the overall transformation delivered a strong foundation in only 5 months and allowed the implementation of a new general ledger, chart of accounts, fixed assets module and modern financial reporting platform, along with automated procure to pay process. This session will present CSL roadmap to the Cloud and discuss lessons learned from the project with insights on how to move to the Oracle Cloud ERP successfully.
#OOW16 - Introducing Oracle Financial Reporting Compliance Cloud ServiceDane Roberts
Those who attended "Introduction to Financial Reporting Compliance Cloud" heard Michael Mann of Caesars Entertainment & Adil Khan of FulcrumWay speak about the business case for Financial Reporting Compliance Cloud Service. Michael spoke from an executive & practitioner point of view about Caesars ambitious financial transformation and motivations for subscribing to Risk Cloud. As a domain expert & implementation partner, Adil provided relevant trends and anecdotes from around the world. Both agreed that progressive organizations recognize strong internal controls as a management best practice, and are updating their financial reporting compliance tools to automate labor intensive compliance tasks.
Textbook Business Analysis & Valuation using financial statements.docxmattinsonjanel
Textbook: Business Analysis & Valuation using financial statements 4E Palepu & Healy
Oracle Systems Corporation
I
n August 1990 Lawrence J. Ellison, CEO of Oracle Systems Corporation, was facing increasing pressure from analysts about the method the company used to recognize revenue in its financial reports. Analysts' major concerns were clearly articulated by a senior technology analyst at Hambrecht 6c Quist, Inc. in San Francisco:
Under Oracle's current set of accounting rules, Oracle can recognize any revenue they believe will be shipped within the next twelve months. ... Many other software firms have moved to booking only the revenue that has been shipped.
Given its aggressive revenue-recognition policy and relatively high amount of accounts receivable, many analysts argued that Oracle's stock was a risky buy. As a result, the company's stock price had plummeted from a high of $56 in March to around $27 in mid-August. This poor stock performance concerned Larry Ellison for two reasons. First, he worried that the firm might become a takeover candidate, and second that the low price made it expensive for the firm to raise new equity capital to finance its future growth.'
ORACLE'S BUSINESS AND PERFORMANCE
Since its formation in California in June 1977, Oracle Systems Corporation has grown rapidly to become the world's largest supplier of database management software. Its principal product is the ORACLE relational database management system, which runs on a broad range of computers, including mainframes, minicomputers, microcomputers, and personal computers. The company also develops and distributes a wide array of products to interface with its database system, including applications in financial reporting, manufacturing management, computer aided systems engineering, computer network communications, and office automation. Finally, Oracle offers extensive maintenance, consulting, training, and systems integration services to support its products.
Oracle's leadership in developing software for database management has enabled it to achieve impressive financial growth. As reported in Exhibit 1, the company's sales grew from $282 million in 1988 to $971 million two years later. Larry Ellison was proud of this rapid growth and committed to its continuance. He often referred to Genghis Khan as his inspiration in crushing competitors and achieving growth.
/. Cnoltfiicna Silvfsu/ and Professor Paul M Heafy t>rei>ared this case at the AWT Sloan School of Management The case is intended solely as the basis for class discussion and is not intended to serve as an endorsement, source of/irimary data, or illustration of effective or ineffective management
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Part 4 • Additional Cases
•
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The primary factors underlying Oracle's strong performance have been its successes in R&D and its committed sales force. The firm's R&D triumphs are proudly noted in the 1990 annual report:
\n 1979, we delivered ORACLE, the world's first relat ...
Oracle OpenWorld 2014 GRC events and sessionsOracle
Oracle OpenWorld 2014
GRC Speaker Information and Session Details
Includes information regarding GRC Sponsored Semminars wit IOFM Industry Experts - Chris Doxey and John Casher
Thousands of Hours Saved and Risk Reduced for EBS Upgrades & ImplementationsOracle
Hear how a major engineering company and healthcare providor have used Oracle GRC Advanced Controls to save thousands of hours security access provisioing, configuration change control, testing, project management and internal and external audit.
Lean Development Practices for Enterprise AgileTechWell
Enterprise agile initiatives require strategic, portfolio, product, and team perspectives at all levels. Alan Shalloway has found that lean software development principles help integrate all of these perspectives into a cohesive, actionable whole. With a combination of lean science, lean management, lean team, and lean learning methods, Alan shows how your organization can prepare for enterprise agility. Lean science focuses on the “laws” present in all software development projects. Lean management empowers executives to contribute to the context within which teams can flourish. Lean team methods are actualized in Kanban approaches. Lean learning empowers everyone in the organization to improve his skills and practices. Alan shows how you can make these four perspectives work together so that enterprise software development teams build the right software in the right way and continue to improve their practices along the way.
Symantec, Facebook and Navillus - a comprehensive approach to securing & moni...Oracle
Great information from the speakers in the Do You Really Know What Your Users Can Do session just now. Jaime Ramos, from Symantex explained how they implemented a comprehensive approach to securing and monitoring user access with the help of Oracle’s GRC Advanced Controls. You can learn more about this and the other speakers stories, including from Facebook and Navillus, by downloading the presentations from here.
Your Digital Finance Transformation JourneyWorkday, Inc.
When it comes to navigating digital transformation within finance, no two organizations or industries are alike.
View this slide deck to learn how Workday and Deloitte are partnering to provide customers across industries with a perfect path forward, and can help you set a clear strategy for your journey.
OOW15 - Customer Success Stories: Upgrading to Oracle E-Business Suite 12.2 vasuballa
Oracle E-Business Suite Release 12.2 momentum is growing. Come to this session and hear from Oracle and its customers regarding experiences deploying and running Oracle E-Business Suite 12.2. Customers will discuss lessons learned in the process of upgrading and reveal how they are using new functionality in Oracle E-Business Suite 12.2, including the Online Patching feature.
How your vendor master file is critical to governance, risk management and co...Oracle
Jon Casher from Casher Associates, Inc & Al Nasser Khan from Control Layers Consulting explained why the Vendor Master File is Critical to Governance, Risk Management and Compliance, and how you can use Oracle GRC Advanced Controls to achieve your Vendor Master Goals, to minimize risks, and achieve much greater compliance and efficiency. You can learn more about this by downloading the presentations
Optimizing order to-cash (e-business suite) with GRC Advanced ControlsOracle
Mark Stebleton, Oracle GRC Advanced Controls Product Management and Daryl Geryol, Navillus Partners explain how to optimize your Order to Cash process.
21. Since its founding by Henry Sherwin and Edward Williams in 1866,The Sherwin-Williams Company has not only grown to be the largest producer of paints and coatings in the United States, but is among the largest producers in the world.
23. Advanced Controls
CCG Version 5.5.1
Snapshots and Change Tracking in place
ACG Version 8.6.4.7159
Heavily used for User Access Models
TCG Version 8.6.4.7181
Minor usage to date. Development in process.
TPCG
Minor usage to date. Development in process.
25. Company OverviewA company of growth and expansion
25
Founded in 1932 by Lloyd Noble
Noble Energy is an S&P 500 public company with reserves of 1.4 billion barrels of oil equivalent and assets totaling over $19 billion at year-end 2013
Noble Energy's corporate purpose is "Energizing the World, BetteringPeople'sLives®”
Westrive to provide energy for the world through finding and producing hydrocarbons, while positively influencing the lives of our stakeholders. To us, the two responsibilities cannot exist separately.
27. Oracle EBS OverviewThe technology that aligns the businesses
27
Implemented Oracle EBS version 11.5.10 in Q4of 2007
Currently on Oracle EBS version 12.1.3
6instances including 1 Prod, 4 Test, 1 Dev; April 2014–Add 2 Test
Oracle EBS is hosted by Oracle Managed Cloud Services in Austin, TX
All employees and some contractors are users –~3000
EBS Modules:
General Ledger
Financial Reporting
Payables
Receivables
Fixed Assets
Projects
Asset Management
Inventory
Purchasing
iExpense
OTL Time Entry
Human Resources
Payroll
P2 Enterprise Upstream:
Revenue
Revenue Reporting
Division Orders
Joint Venture Accounting
Production Reporting
Report Centers
28. Oracle EBS OverviewUniquely Noble Operations
28
Noble does not “sell” consumer products or services, we find and extract and oil/gas in which ownership is transferred at meters or when arriving at a processing facility
We operate globally which causes challenges with managing banks, payments and reconciliations around the world
Financial procurement authorization is captured at the requisition, not the purchase order
Budgeting and forecasting take place in Hyperion, external to EBS
iRecruitment/HR creates candidate accounts in EBS
Currently over 300,000 “users” if unfiltered for candidates
Noble is currently working on a “Foundation 2020” project which will revamp how we use Oracle for several major processes
29. Moving ForwardThe Journey Continues
ACCESS GLOBAL CONDITIONS (ACG):
ACGs were setup and tested one-by-one (14 Total)
Exclude certain IT Service Accts (oracle managed, etc.)
Exclude if Menu and/or Sub-Menu Grant Flag = N; Menu Prompt = No Prompt
Exclude if Not Within the Same Set of Books
Exclude if Function is Query Only
Exclude if Responsibility and/or User is End Dated
ACG testing consisted of looking at both production and test environments
Result count for each test was tracked to determine if there was or was not a reduction in results
29
30. Moving ForwardThe Journey Continues
AACG:
Requirement-Re-validation of Seeded Content Access Points
Developed Custom Reports to help validate access points:
•Confirmed if access point is used by NBL / resides with a NOBL Responsibility
•ID unexpected responsibilities where access point exists
•Determine if other access points should be considered / included
30
31. Moving ForwardThe Journey Continues
Example of Value Added Validation:
Looked up the Seeded “Bank Account Reconciliation” access point
ID’edother access points that should be considered
Opened a responsibility with this in test and uncovered a Noble custom form / access point (undetected by IT Custom Report or GRC)
31
32. Moving ForwardThe Journey Continues
TCG:
Requirement-Validation of Seeded Content
Individually loaded, customized and refined each TCG model
Ran each Model Object (i.e. table) wide open to view exactly what populates and what does not
Refined each filter until only a complete and accurate set of data was returned
Used seeded content as starting place for additional models
Examples of New TCG Models:
Dormant User Accounts
Expense Report Expenses
Passwords Not Set to 90 Days
Person AddrXX% Similar to Payee Addr1, 2, 3
Person AddrXX% Similar to Customer Addr1, 2, 3
Person AddrXX% Similar to Supplier Site Location
Person Home Addrwithin the Paid to Addr
Supplier Name Contains XXXX, PmtNot Void & Exclude Employee Pmts
32
33. Moving ForwardThe Journey Continues
PCG:
Requirement–Internal Controls to drive the use of this module
Only 1 IT User has access to PCG in Production
Only 2 Internal Controls people have access in Test + 1 IT User
Internal Controls learning and building our own PCG Rules in Test
Developed a naming convention of all PCG Rules
Examples of PCG Controls:
Set Password Lifespan field default to 90 days
Restrict Financial DOA Administration
Restrict Procurement DOA Administration
Limit User update access to System Administration, etc. (in Test)
Restrict Inventory Transaction Types
Restrict Noble Journal Source and Categories
Restrict Noble Password Reset Responsibility
CCG: Will be utilized in late 2014 and early 2015
Intelligence: Linked into OBIEE, but dashboards will need to be built out
Manager: Noble utilizes a non-Oracle product solution in place of this
33
45. 45
ABOUT NAVILLUS PARTNERS
International professional services and solutions firm headquartered in Boston, Massachusetts
Established in2009, Navillus has experienced on average 40% growth year over year in Oracle Advanced Controls professional services
Oracle Gold Level Partner specializing in Oracle Advanced Controls & E-Business Suite / PeopleSoft professional implementation and advisory services
Recognized as the #1 Oracle Advanced Controls Partner in 2012 & 2014!
The first in the industry to hold Oracle Advanced Controls Specialization accreditation
Is an Oracle authorized training partner
Navillus is a privately held company that has been profitable consistentlyboth from a cash and accrual basis since the 4thmonth of operations with zero external debt outstanding.
Our team’s collective experience includes:
168 years working in the information technology industry
177 years implementing the Oracle e-Business Suite ERP package
76 years implementing the Oracle GRC applications
More than 512 GRC implementations to the team’s credit to date
46. 46
ABOUT NAVILLUS PARTNERS
Highly experienced resourceswith one of the strongest track records for delivery success in the North America & Europe.
Oracle Resource(s) have 13+ years dedicated to Oracle Implementations, Security Design, and Project / Program Management
Our team members average more than 8 years of Oracle Advanced Controls Experience
The majority or our team was involved in the development of the original versions of the Oracle Advanced Controls Applications
Proprietary accelerated delivery methodology, NAViGATE
Process Driven approach tailored specifically for Oracle Advanced Controls
‘Design In’ Approach for Oracle e-Business Suite & PeopleSoft implementations and upgrades
Developed and maintain our ACE Process & Controls Library
Process optimization and control accelerators
GRC & Business Process Controls Library for PCG, CCG, & TCG
Comprehensive extension to Oracle’s out of the box Access Controls Content
-
47. 47
NAVILLUS PARTNERS IS A WORLD LEADER
More than 500 combined Oracle Advanced controls implementations
34+ skilled and experienced Advanced Controls professional worldwide
Functional & technical experience across nearly all Oracle e-business applications (HRMS, Financials, Supply Chain Management, CRM, other)
Multiple consultants with Oracle accredited specializations
Experience
GlobalDelivery
Centers
of Excellence
Right-shore Delivery capabilities for Oracle Advanced Controls including utilization of our experienced Chennai, India team, well beyond installation & technical responsibilities
Navillus provides training to customers and other implementation partners worldwide
International experience in more than 10 countries
Navillus’ Center of Excellence (CoE) is a solution center that works closely with Oracle OAC Product & Product Strategy and promotes and trains the extended team on new product features and techniques
Provides new and innovative delivery techniques from in-field feedback and experience to continuously enhance our NAViGATE Methodology
Works with Oracle’s product group on new features and enhancements
Maintains and updates our internal development and demo labs
49. 49
NAVILLUS PARTNERS DEPLOYMENT INFORMATION
Library Prebuilt Transaction Control Models and Preventive Controls to provide immediate ROI
1 week for existing installs
2 weeks requiring installation of TCG and PCG
Recent Client Deployment Resulted in identifying:
$271K in Duplicate Spend
Over 150 Duplicate Suppliers
Rules designed to provide prevent controls and continuous oversight to specific process and system limitations resulting in duplicate spend
-
50. 50
ANALYSIS FOR IMMEDIATE ROI
Recent Deployment of Navillus TCG Controls focused on Cash Leakage
Deployed 7 Duplicate Invoice/Payment Monitors –Possible duplicate invoices based on attribute combinations (e.g. same invoice number and amount, same supplier, invoice amount and date)
•7 Variations of Supplier, Inv#, Invoice Amt., Inv. Date attribute review
•Duplicate Invoices -Same invoice number and amount
Deployed 4 Duplicate Supplier Monitors –different possibilities for review
•Similar name suppliers
•Suppliers with the same tax ID
•Combinations of Name, Address, etc.
Deployed 2 Missed Discount Monitors –identifying Suppliers offering discounts where no discount taken
51. 51
SUMMARY OF RECENT DEPLOYMENT
Review of one Duplicate Payment TCG Model looking for Invoices with the same invoice number and amount identified:
•Identified Results (20 month review): 175 incidents totaling ~$5 million USD = $2.5 million in possible overspend
•Likely Dups from Result Review Identified: 8 incidents representing ~$271k (11%) in possible overspend (see next slide)
Duplicate Supplier –Different possibilities for review
•Similar name suppliers -1745
•Suppliers with the same tax ID –165
Missed Discounts -Suppliers offering discounts with no discount taken on Invoice 61 invoices –totaling @97K, missed discount of @4.8K.
52. 52
LAYERED APPROACH FOR DUPLICATE INVOICES
Identified weaknesses with TCG lead to Preventive Controls design with PCG
Duplicate Issues identified and related PCG Control
•Duplicate payments across supplier site or OU
Rule designed to Prevent or Warn of duplicates across OU or Site at entry.
•One letter’s case or placement different in the invoice number
Rule to restrict invoices to all capitals and holds or warning of similar numbers
•Duplicate suppliers in system and two different suppliers paid
Rule warn or hold duplicate suppliers at entry