The document provides 10 tips for using Gmail more effectively. It recommends familiarizing yourself with Gmail settings, using Gmail to manage multiple email accounts, creating signatures and labels, setting up filters to automatically sort emails, enabling experimental labs features, adding the Rapportive plugin to see contact information in emails, creating contact groups, using Google Hangouts to chat within Gmail, and thanks the reader for their time.

1. Thank You for Tuning In!
10 Gmail Tips & Tricks
Tips and tricks to help you work smarter in Gmail
© Stefanie A. Hahn | www.StefanieHahn.com| September 2012

2. Get Into Settings
Get familiar with your Gmail Settings.
Click on the gear (top right) and then
click on Settings.
From Settings, you can turn your
conversation view on/off, adjust or
turn off web clips (those little ads),
turn “priority” inbox on/off, work with
accounts, enable labs and much more!
GEAR icon > Settings
© Stefanie A. Hahn | www.StefanieHahn.com| September 2012

3. Load it Up
Your Gmail inbox can support
multiple email addresses
coming in and going out …
Gmail becomes your email
client where you can manage
all of your emails in one place
(while still maintaining those
separate identities).
Gmail > Settings >
Accounts and Import
© Stefanie A. Hahn | www.StefanieHahn.com| September 2012

4. Multiple Signatures
Create signatures for every account you want to send out
from on Gmail. The account you chose as your default will
automatically be the account you send from, but you can
always switch between accounts when you are composing.
Settings > General tab > Signatures
© Stefanie A. Hahn | www.StefanieHahn.com| September 2012

5. Label it!
Create (and even nest) labels at:
Settings > Labels
© Stefanie Hahn | www.StefanieHahn.net | June 2012

6. Add Some Color
Labels can be colored by moving your
mouse over just to the right of the label
name in your label list (left side of Gmail).
Do this in your Inbox!
© Stefanie A. Hahn | www.StefanieHahn.com| September 2012

7. Set-Up Filters
Take the time to
set up filters that
will sort your
email for you
automatically
based on criteria
that you define.
Once you’ve decided WHAT to filter,
tell Gmail HOW to treat the email.
Click create (and apply to matching
conversations) when done >>>>>
Settings > Filters© Stefanie A. Hahn | www.StefanieHahn.com| September 2012

8. Try a Lab or 10
 Refresh POP Accounts
 Send and Archive
 Signature Tweaks
 Smart Labels
 Undo Send
 Unread Message Icon
 Authentication Icon
 Canned Responses
Settings > Labs > Enable
 Mark As Read
© Stefanie A. Hahn | www.StefanieHahn.com| September 2012

9. Add Rapportive
Get the skinny on your contacts INSIDE of Gmail! When you
add Rapportive to Gmail, you will see a photo and contact
information, social networks, recent posts, recent emails and
more when you are composing or reading an email.
Go to rapportive.com > Add to Gmail
© Stefanie A. Hahn | www.StefanieHahn.com| September 2012

10. Create Groups
To create a group …
Click on Contacts and then New Group in the left nav
Add contacts to group
Gmail drop-down > Contacts > New Group
© Stefanie Hahn | www.StefanieHahn.net | June 2012

11. Chat w/Hangouts
Google allows
you to Start a
Hangout with up
to 9 friends right
from inside your
Gmail inbox.
Simply turn your
chat on, add
names, circles or
email addresses
and click Hang
out!
© Stefanie A. Hahn | www.StefanieHahn.com| September 2012

12. Thank You!
Thank you for watching. I hope
these tips and tricks help you
tame your inbox and have fun in
the process!
Stefanie Hahn
stefanie@stefaniehahn.com
www.StefanieHahn.com
© Stefanie A. Hahn | www.StefanieHahn.com| September 2012