1) The document provides tips for using Gmail more efficiently, such as using stars and labels to organize emails, searching emails instead of sorting, and using keyboard shortcuts to navigate faster.
2) It recommends setting up filters to automatically label, archive, delete, or forward certain emails. Filters can be based on sender, topic, or other criteria.
3) The tips also suggest customizing Gmail with themes, vacation responders, emojis, and other features to prioritize important emails and communicate more effectively.
Gmail is easily the most popular email application among power users, and with good reason: It's an excellent app. But if you haven't gotten to know its best shortcuts, tricks, Labs features, and add-ons, it's time you made Gmail sing.
Photo remixed from Google's own Become a Gmail ninja page.
Way back in 2006, I showed you my favorite tips, tricks, and tools for making the most of Gmail. A lot has changed in the Gmail world since then, so much so that it seemed like a good time to revisit our favorite tips, tricks, and tools for getting the most from Gmail. Most, if not all, of these tips and features will also apply to the Google Apps accounts set up by businesses and organizations, but your administrator may not have enabled everything you see here.
Gmail provides several useful features for organizing emails, including conversation view to group related emails, labels to categorize emails instead of folders, and an archive button to remove emails from the inbox without deleting them. It also integrates chat and video chat functionality to communicate with contacts. Additional tools allow searching labels, composing emails, viewing attachments, organizing emails with labels, starring important messages, archiving emails, and setting filters to manage incoming messages.
The document provides information to help transition from Microsoft Outlook to Google Apps Mail. Some key differences include Google Apps Mail displaying emails in conversations rather than individually. It also uses labels instead of folders to organize emails. Filters can be used to automatically label, archive, delete, or forward messages. Additional features in Google Apps Mail include undo, starred items, vacation responder, spell check, chat, and tasks if the domain has enabled certain Labs features.
This document discusses how to use various free Google tools for a real estate business. It covers using Google Drive to store and share documents, Google Voice for managing phone calls and voicemails, Gmail for email with labels and filters, Google+ for social networking, and Picasa for photo management. The goal is to show how these tools can be useful for real estate professionals to use in their daily work.
Handout for Outlook 365 Email and Outlook CalendarRachel Miller
This document provides a summary of the key features and functions of Office 365. It outlines how to get started with Office 365 by logging in and exploring the navigation bar and app tiles. It then describes how to use key Office 365 apps like Outlook 365 for email, Calendar for scheduling, and OneDrive for file storage. The document includes step-by-step instructions and activities for adding a profile photo, sending an email with an attachment and BCC, instant messaging coworkers, adding contacts, and changing calendar views.
The document provides instructions for using Gmail and Google Calendar. It explains how to log into Gmail, read and send emails, use conversations view, handle spam, set up notifications, and work with labels. It also describes how to create, edit, and share events on Google Calendar. Users can add calendars, tasks, and schedule rooms.
The document provides instructions for using Gmail and Google Calendar features through Dover-Sherborn Public Schools. It explains how to log into Gmail accounts, use conversations and labels to organize emails, manage calendars by creating and sharing events, and add tasks directly from emails. Features like signatures, stars, spam filtering, notifications, and accessing accounts from mobile devices are also outlined.
The document provides an overview of new and changed features in Microsoft Outlook 2007 compared to previous versions. It highlights the introduction of the Ribbon interface across the top, which provides access to commands and replaces traditional menus. It also describes other new features like the Mini toolbar for formatting text, the Quick Access toolbar that is customizable, and the To-Do Bar for tasks. Keyboard shortcuts have changed to correspond to the new Ribbon locations. Options are still accessed in the same way but also through additional locations depending on the area of Outlook being used. The calendar, contacts, and tasks features also have an updated interface for easier use.
Gmail is easily the most popular email application among power users, and with good reason: It's an excellent app. But if you haven't gotten to know its best shortcuts, tricks, Labs features, and add-ons, it's time you made Gmail sing.
Photo remixed from Google's own Become a Gmail ninja page.
Way back in 2006, I showed you my favorite tips, tricks, and tools for making the most of Gmail. A lot has changed in the Gmail world since then, so much so that it seemed like a good time to revisit our favorite tips, tricks, and tools for getting the most from Gmail. Most, if not all, of these tips and features will also apply to the Google Apps accounts set up by businesses and organizations, but your administrator may not have enabled everything you see here.
Gmail provides several useful features for organizing emails, including conversation view to group related emails, labels to categorize emails instead of folders, and an archive button to remove emails from the inbox without deleting them. It also integrates chat and video chat functionality to communicate with contacts. Additional tools allow searching labels, composing emails, viewing attachments, organizing emails with labels, starring important messages, archiving emails, and setting filters to manage incoming messages.
The document provides information to help transition from Microsoft Outlook to Google Apps Mail. Some key differences include Google Apps Mail displaying emails in conversations rather than individually. It also uses labels instead of folders to organize emails. Filters can be used to automatically label, archive, delete, or forward messages. Additional features in Google Apps Mail include undo, starred items, vacation responder, spell check, chat, and tasks if the domain has enabled certain Labs features.
This document discusses how to use various free Google tools for a real estate business. It covers using Google Drive to store and share documents, Google Voice for managing phone calls and voicemails, Gmail for email with labels and filters, Google+ for social networking, and Picasa for photo management. The goal is to show how these tools can be useful for real estate professionals to use in their daily work.
Handout for Outlook 365 Email and Outlook CalendarRachel Miller
This document provides a summary of the key features and functions of Office 365. It outlines how to get started with Office 365 by logging in and exploring the navigation bar and app tiles. It then describes how to use key Office 365 apps like Outlook 365 for email, Calendar for scheduling, and OneDrive for file storage. The document includes step-by-step instructions and activities for adding a profile photo, sending an email with an attachment and BCC, instant messaging coworkers, adding contacts, and changing calendar views.
The document provides instructions for using Gmail and Google Calendar. It explains how to log into Gmail, read and send emails, use conversations view, handle spam, set up notifications, and work with labels. It also describes how to create, edit, and share events on Google Calendar. Users can add calendars, tasks, and schedule rooms.
The document provides instructions for using Gmail and Google Calendar features through Dover-Sherborn Public Schools. It explains how to log into Gmail accounts, use conversations and labels to organize emails, manage calendars by creating and sharing events, and add tasks directly from emails. Features like signatures, stars, spam filtering, notifications, and accessing accounts from mobile devices are also outlined.
The document provides an overview of new and changed features in Microsoft Outlook 2007 compared to previous versions. It highlights the introduction of the Ribbon interface across the top, which provides access to commands and replaces traditional menus. It also describes other new features like the Mini toolbar for formatting text, the Quick Access toolbar that is customizable, and the To-Do Bar for tasks. Keyboard shortcuts have changed to correspond to the new Ribbon locations. Options are still accessed in the same way but also through additional locations depending on the area of Outlook being used. The calendar, contacts, and tasks features also have an updated interface for easier use.
Gmail provides an email environment similar to traditional email but with additional features like conversation view, labels instead of folders, and archiving instead of deleting. It also integrates chat and video chat. Users can organize emails with labels, filter incoming emails, import and export contacts, and customize Gmail settings. Advanced features allow users to set up rules to automatically label, forward, or delete emails.
The document provides step-by-step instructions for creating a Gmail email account and using basic email functions like composing, replying, forwarding, attaching and downloading files. It explains email terminology like inbox, outbox, attachments, and addresses the importance of keeping work and personal emails separate.
Gmail provides a suite of communication and collaboration tools including email, chat, video chat, contacts, and calendar integrated into one system. Key features include conversation view that groups related emails, labels that allow messages to have multiple categories, and archiving that moves messages out of the inbox while keeping them searchable. The interface is customizable through options like themes, filters, and gadgets to organize email and integrate other Google apps.
An Introduction to Gmail Labs: Are you making the most out of your inbox?Jeffrey Bradbury
The document discusses several Gmail Labs features that can enhance productivity and organization when using Gmail. It describes features such as the Unread Message Icon, Canned Responses, Auto-Advance, Keyboard Shortcuts, Multiple Inboxes, Quick Links, Preview Pane, and Google Calendar Gadget. These features allow users to view unread counts, save frequently used response templates, automatically advance between emails, set keyboard shortcuts, create additional inboxes, add quick links to other sites, preview emails, and access Google Calendar all within the Gmail interface.
- Your Gmail account has 25 GB of storage space, enough for decades of emails and attachments up to 25 MB each.
- You can access your most recent emails offline by enabling the Gmail Offline feature in Settings.
- Messages can be grouped into conversations or ungrouped by adjusting the Conversation View setting in Settings.
This document provides an overview of email basics including how email is stored and accessed through webmail or email clients. It then focuses on Gmail as an example of webmail, describing some of its key features like conversation view, search functionality, chat, labels and filters, storage space, and security. Gmail is highlighted as a free email option that provides these various capabilities without cost to the user.
7 HIDDEN GMAIL FEATURES EVERYONE NEEDS TO KNOWDaivik Narayan
Postpone emails and temporarily remove them from your inbox until you need them. Your email will come back to the top of your inbox when you want it to, whether that's tomorrow, next week, or this evening. You can find your snoozed
This document provides tips for optimizing Gmail through keyboard shortcuts, inbox organization, searching, filtering, and add-ons. It discusses:
1. Using keyboard shortcuts, deleting emails first, sorting the inbox, display density, and muting conversations to optimize the inbox.
2. Applying labels to emails to categorize threads and enable multiple categorized inboxes.
3. Leveraging search operators and advanced search to find emails based on senders, dates, attachments, labels, and more.
4. Installing add-ons like Unroll.Me, Boomerang, and Zapier to automate tasks and integrate Gmail with other apps.
The document concludes by summarizing
This document provides tips for becoming a Gmail ninja by learning Gmail's features, shortcuts, and practicing repetition. The key features discussed are labels instead of folders for organizing emails, starring emails, filters to automatically sort emails, chat for messaging colleagues, and tasks to manage projects. Shortcuts like tab and enter to send messages and archive keys to quickly manage emails are recommended. The presenter emphasizes customizing Gmail with features in Labs and practicing techniques consistently to develop habits.
This document provides instructions for using various features of Gmail such as attaching files, adding photos, using chat, applying labels and filters, and searching email. It explains how to attach files and photos, use the chat feature to message other Gmail users, apply labels to organize email, create filters to automatically label or forward emails, and utilize the search function. The document also encourages taking time to set up labels and filters for easier organization of emails over time.
The document discusses three key features of Gmail:
1. Archiving emails allows users to remove messages from their inbox without deleting them. Archived emails can still be easily accessed in the "All Mail" section.
2. Labels help users organize emails into categories. Users can apply multiple labels to a single email. Labels can be customized with different colors.
3. Gmail's search feature allows users to find specific emails by searching text in the message body, subject, sender, or using advanced search options like date ranges. Searches can also be restricted to a single label.
This document provides 10 reasons to use Gmail for business and tips for using Gmail effectively. It recommends using Gmail because it automatically adds contacts, has calendar and tasks in the cloud, powerful filters to organize email, provides storage and archiving, and has powerful search. It also provides tips for using labels like "Reply", "Waiting", "Voice Mail" to organize emails and the "Two-minute Rule" for quick processing of emails. It discusses using filters, tasks, multiple addresses, tracking email opens, and tips for staying out of your inbox.
This document provides instructions and information about organizing contacts into groups and using those groups as mailing lists in Gmail. It discusses how to create a contact group, add members, and send emails or meeting invitations to the entire group. It also answers some frequently asked questions about using Gmail, including questions about storage space, offline access, searching, default email settings, conversations, file attachments, labels, archiving, and deleting emails.
GoogleApps for business is what is used at CDP. It is used for sending emails, writing documents, sharing files, chatting and scheduling meetings. The document provides instructions on setting up a Gmail account using a CDP email address and signing in. It describes the Google home page and main features of Gmail like the inbox, settings menu for customizing the account like changing the password, profile photo and theme. The squares beside the profile picture allow accessing other Google apps like Drive, Docs, Sheets, Slides and Calendar.
Step-by-step instructions from our "Introduction to Gmail" course.
Learn all about Gmail, a free email service, set-up an account, and learn the basics of creating, sending, and forwarding a message.
Green Hectares Rural Tech Factsheet – GmailGreen Hectares
The factsheet designed to accompany the Gmail presentation. Green Hectares offers this content as part of an initiative to enable rural communities with technology.
How to Create Gmail Account - Short Tutorialslenorajohnson
This document provides basic tutorials for beginners on using Gmail accounts, including how to send emails to multiple people, insert Google Drive files into emails, and invite people to chat in Gmail. It encourages readers who are struggling to use their Gmail accounts to visit Shorttutorials.com for step-by-step instructions and screenshots showing how to perform common Gmail tasks.
The document provides an overview of email including what it is, how it compares to regular mail, advantages and disadvantages, what is needed to set up an email account, how to avoid spam, and email etiquette and safety tips. It explains that email allows quick electronic communication by sending messages over the internet from one computer to another. While free and convenient, email also carries risks like spam and scams that users need to be aware of. The document provides instructions for creating a Gmail email account, including choosing a username and password.
How Barcodes Can Be Leveraged Within Odoo 17Celine George
In this presentation, we will explore how barcodes can be leveraged within Odoo 17 to streamline our manufacturing processes. We will cover the configuration steps, how to utilize barcodes in different manufacturing scenarios, and the overall benefits of implementing this technology.
Temple of Asclepius in Thrace. Excavation resultsKrassimira Luka
The temple and the sanctuary around were dedicated to Asklepios Zmidrenus. This name has been known since 1875 when an inscription dedicated to him was discovered in Rome. The inscription is dated in 227 AD and was left by soldiers originating from the city of Philippopolis (modern Plovdiv).
Gmail provides an email environment similar to traditional email but with additional features like conversation view, labels instead of folders, and archiving instead of deleting. It also integrates chat and video chat. Users can organize emails with labels, filter incoming emails, import and export contacts, and customize Gmail settings. Advanced features allow users to set up rules to automatically label, forward, or delete emails.
The document provides step-by-step instructions for creating a Gmail email account and using basic email functions like composing, replying, forwarding, attaching and downloading files. It explains email terminology like inbox, outbox, attachments, and addresses the importance of keeping work and personal emails separate.
Gmail provides a suite of communication and collaboration tools including email, chat, video chat, contacts, and calendar integrated into one system. Key features include conversation view that groups related emails, labels that allow messages to have multiple categories, and archiving that moves messages out of the inbox while keeping them searchable. The interface is customizable through options like themes, filters, and gadgets to organize email and integrate other Google apps.
An Introduction to Gmail Labs: Are you making the most out of your inbox?Jeffrey Bradbury
The document discusses several Gmail Labs features that can enhance productivity and organization when using Gmail. It describes features such as the Unread Message Icon, Canned Responses, Auto-Advance, Keyboard Shortcuts, Multiple Inboxes, Quick Links, Preview Pane, and Google Calendar Gadget. These features allow users to view unread counts, save frequently used response templates, automatically advance between emails, set keyboard shortcuts, create additional inboxes, add quick links to other sites, preview emails, and access Google Calendar all within the Gmail interface.
- Your Gmail account has 25 GB of storage space, enough for decades of emails and attachments up to 25 MB each.
- You can access your most recent emails offline by enabling the Gmail Offline feature in Settings.
- Messages can be grouped into conversations or ungrouped by adjusting the Conversation View setting in Settings.
This document provides an overview of email basics including how email is stored and accessed through webmail or email clients. It then focuses on Gmail as an example of webmail, describing some of its key features like conversation view, search functionality, chat, labels and filters, storage space, and security. Gmail is highlighted as a free email option that provides these various capabilities without cost to the user.
7 HIDDEN GMAIL FEATURES EVERYONE NEEDS TO KNOWDaivik Narayan
Postpone emails and temporarily remove them from your inbox until you need them. Your email will come back to the top of your inbox when you want it to, whether that's tomorrow, next week, or this evening. You can find your snoozed
This document provides tips for optimizing Gmail through keyboard shortcuts, inbox organization, searching, filtering, and add-ons. It discusses:
1. Using keyboard shortcuts, deleting emails first, sorting the inbox, display density, and muting conversations to optimize the inbox.
2. Applying labels to emails to categorize threads and enable multiple categorized inboxes.
3. Leveraging search operators and advanced search to find emails based on senders, dates, attachments, labels, and more.
4. Installing add-ons like Unroll.Me, Boomerang, and Zapier to automate tasks and integrate Gmail with other apps.
The document concludes by summarizing
This document provides tips for becoming a Gmail ninja by learning Gmail's features, shortcuts, and practicing repetition. The key features discussed are labels instead of folders for organizing emails, starring emails, filters to automatically sort emails, chat for messaging colleagues, and tasks to manage projects. Shortcuts like tab and enter to send messages and archive keys to quickly manage emails are recommended. The presenter emphasizes customizing Gmail with features in Labs and practicing techniques consistently to develop habits.
This document provides instructions for using various features of Gmail such as attaching files, adding photos, using chat, applying labels and filters, and searching email. It explains how to attach files and photos, use the chat feature to message other Gmail users, apply labels to organize email, create filters to automatically label or forward emails, and utilize the search function. The document also encourages taking time to set up labels and filters for easier organization of emails over time.
The document discusses three key features of Gmail:
1. Archiving emails allows users to remove messages from their inbox without deleting them. Archived emails can still be easily accessed in the "All Mail" section.
2. Labels help users organize emails into categories. Users can apply multiple labels to a single email. Labels can be customized with different colors.
3. Gmail's search feature allows users to find specific emails by searching text in the message body, subject, sender, or using advanced search options like date ranges. Searches can also be restricted to a single label.
This document provides 10 reasons to use Gmail for business and tips for using Gmail effectively. It recommends using Gmail because it automatically adds contacts, has calendar and tasks in the cloud, powerful filters to organize email, provides storage and archiving, and has powerful search. It also provides tips for using labels like "Reply", "Waiting", "Voice Mail" to organize emails and the "Two-minute Rule" for quick processing of emails. It discusses using filters, tasks, multiple addresses, tracking email opens, and tips for staying out of your inbox.
This document provides instructions and information about organizing contacts into groups and using those groups as mailing lists in Gmail. It discusses how to create a contact group, add members, and send emails or meeting invitations to the entire group. It also answers some frequently asked questions about using Gmail, including questions about storage space, offline access, searching, default email settings, conversations, file attachments, labels, archiving, and deleting emails.
GoogleApps for business is what is used at CDP. It is used for sending emails, writing documents, sharing files, chatting and scheduling meetings. The document provides instructions on setting up a Gmail account using a CDP email address and signing in. It describes the Google home page and main features of Gmail like the inbox, settings menu for customizing the account like changing the password, profile photo and theme. The squares beside the profile picture allow accessing other Google apps like Drive, Docs, Sheets, Slides and Calendar.
Step-by-step instructions from our "Introduction to Gmail" course.
Learn all about Gmail, a free email service, set-up an account, and learn the basics of creating, sending, and forwarding a message.
Green Hectares Rural Tech Factsheet – GmailGreen Hectares
The factsheet designed to accompany the Gmail presentation. Green Hectares offers this content as part of an initiative to enable rural communities with technology.
How to Create Gmail Account - Short Tutorialslenorajohnson
This document provides basic tutorials for beginners on using Gmail accounts, including how to send emails to multiple people, insert Google Drive files into emails, and invite people to chat in Gmail. It encourages readers who are struggling to use their Gmail accounts to visit Shorttutorials.com for step-by-step instructions and screenshots showing how to perform common Gmail tasks.
The document provides an overview of email including what it is, how it compares to regular mail, advantages and disadvantages, what is needed to set up an email account, how to avoid spam, and email etiquette and safety tips. It explains that email allows quick electronic communication by sending messages over the internet from one computer to another. While free and convenient, email also carries risks like spam and scams that users need to be aware of. The document provides instructions for creating a Gmail email account, including choosing a username and password.
How Barcodes Can Be Leveraged Within Odoo 17Celine George
In this presentation, we will explore how barcodes can be leveraged within Odoo 17 to streamline our manufacturing processes. We will cover the configuration steps, how to utilize barcodes in different manufacturing scenarios, and the overall benefits of implementing this technology.
Temple of Asclepius in Thrace. Excavation resultsKrassimira Luka
The temple and the sanctuary around were dedicated to Asklepios Zmidrenus. This name has been known since 1875 when an inscription dedicated to him was discovered in Rome. The inscription is dated in 227 AD and was left by soldiers originating from the city of Philippopolis (modern Plovdiv).
Leveraging Generative AI to Drive Nonprofit InnovationTechSoup
In this webinar, participants learned how to utilize Generative AI to streamline operations and elevate member engagement. Amazon Web Service experts provided a customer specific use cases and dived into low/no-code tools that are quick and easy to deploy through Amazon Web Service (AWS.)
Level 3 NCEA - NZ: A Nation In the Making 1872 - 1900 SML.pptHenry Hollis
The History of NZ 1870-1900.
Making of a Nation.
From the NZ Wars to Liberals,
Richard Seddon, George Grey,
Social Laboratory, New Zealand,
Confiscations, Kotahitanga, Kingitanga, Parliament, Suffrage, Repudiation, Economic Change, Agriculture, Gold Mining, Timber, Flax, Sheep, Dairying,
Gender and Mental Health - Counselling and Family Therapy Applications and In...PsychoTech Services
A proprietary approach developed by bringing together the best of learning theories from Psychology, design principles from the world of visualization, and pedagogical methods from over a decade of training experience, that enables you to: Learn better, faster!
SWOT analysis in the project Keeping the Memory @live.pptx
Gmail tips
1. Tips to become a master of your inbox — www.gmail.com/tips
Join forces to rid Gmail users play an important role in blocking spam -- when
Use stars to Use stars to easily mark certain messages as important the world of spam. you report an email as spam, our system quickly learns
indicate a note is or indicate that you need to reply to them later. Try to start blocking similar messages. The more spam the
special. Superstars in Gmail Labs for more star options. community marks, the smarter our system becomes. If you
see a spam message, click “Report Spam” to do your part.
Reply by chat. Before you respond to an email, check the footer of the
message to see if the other person is online. If they’re Search your mail Instead of sorting by date or sender, you can enter
available, you can save time by clicking “Reply by chat” instead of sorting. keywords in the Gmail search box to find the exact
and get them in real-time rather than over email. message you’re looking for. It works just like Google
search: if you’re looking for a message that contains the
Organize your Labels do the work of folders, plus you can add more word “shopping,” simply type shopping in the search box
email with labels. than one to a single message. Give important emails and press Search Mail.
brightly colored labels, and you’ll be able to scan your
inbox and quickly find the good stuff. Import your email If you’re new to Gmail, you can import your mail and
and contacts from contacts from other email providers, including Yahoo!,
Clean up your You can use the “Move to” button at the top of your inbox your old address. Hotmail, AOL, and many more from the “Accounts and
inbox using “Move to easily move a message out of your inbox and add a Import” tab under Gmail Settings. You can even choose to
to” -- it works just label at the same time -- just as if you were moving it to a have your messages forwarded from your other account for
like folders. folder. If you have lots of labels, you can pick the one you 30 days, giving you time to take Gmail for a test drive.
want by typing the first couple characters and let auto-
complete find the right one. Spice up your Choose from over 30 options to personalize your inbox.
inbox with a Go to the Themes tab under Settings and pick from
Archive messages Gmail gives you tons of free storage space so you can theme. nature themes, themes that change with the weather, and
to tidy up your save everything you want. While messages in your trash many more.
inbox without get deleted after 30 days, archived messages are kept
deleting anything. forever. Archiving messages moves them out of your
inbox and into “All Mail” for safekeeping, so you can
search for them later. It’s like moving old email to a giant
storage room that you never have to organize.
Tell your friends Write your own status message in the Chat box let people
Talk face-to-face It’s not the same to read “lol” what you’re up to know what you’re up to. Your status message can be
with video chat. as to hear your friend laugh at with a status anything you want - something funny, a link to a photo or
your joke. Have a face-to-face message. web page, or a note to say you’re away from the computer.
conversation (or audio-only
if you don’t have a webcam) Send email from Use Gmail for mobile to read and send emails on the go,
using Gmail voice and video your phone. or use Gmail’s free IMAP to sync with your phone’s own
chat. Download the plugin at email client. Just type www.gmail.com into your phone’s
gmail.com/videochat. browser to get started.
Use Tasks as a Turn on Tasks in Labs and you’ll see a “Tasks” link under Preview You can easily preview an attached document instead of
handy to-do list. the “Contacts” link on the left of your screen. Clicking attachments downloading and opening it in a separate program. Just
“Tasks” will open the task list, where you can add new without click the “View” or “View as html” link to open a preview in
items directly, or you can convert emails into tasks by downloading them. a new window.
clicking the More Actions menu and selecting “Add to
Tasks.” You can also access your task list from your Avoid email gaffes Oops, hit “Send” too soon? Turn it on in Labs and give
mobile phone at www.gmail.com/tasks. with Undo Send. yourself a grace period of a few seconds to cancel
sending, then edit your message before sending again.
Use filters to Set up filters to automatically label, archive, delete, star,
control the flow of or forward certain types of incoming messages. You can Tell everyone Going away from your mail for a while? Use Gmail’s
incoming mail. create a filter based on any message -- just choose “Filter when you’ll be vacation responder under Settings to set up a custom
messages like this” from the “More actions” drop-down back with response that will be automatically sent to anyone who
menu to get started. vacation responder. emails you while you’re away.
Highlight Set up filters so that emails from certain senders (or on Nothing says “I’m If you’re tired of not being able to find the right words to
important emails certain topics) automatically appear with colored labels. excited” like a express yourself, emoticons can help. Gmail has tons
using filters and That way, you can scan new mail just by looking at bouncing happy of images (smiley faces, food icons, broken hearts, and
colored labels. the colors. face emoticon. more) that you can use in your messages and chats.
To add an emoticon, just click the smiley face “Insert
Never forget an Turn on the Forgotten Attachment Detector in Labs, and Emoticon” button on the toolbar and select the image you
attachment again. you’ll get an alert if you mentioned attaching a file but want. For even more options, enable Extra Emoji in Labs
forgot to do so. (“emoji” is Japanese for emoticons).
2. Make Gmail go With offline Gmail, you can access your mail and use
Get Using keyboard shortcuts will help you shave milliseconds where the Gmail just like you’re used to, even when you’re not
through your off every action, which can add up to a lot of saved internet doesn’t. connected to the internet. Any messages you send while
mail faster minutes each week. Enable keyboard shortcuts in offline will be placed in your outbox and automatically
with keyboard Settings and use “j” and “k” to navigate up and down sent the next time Gmail detects a connection. Get
shortcuts. within your inbox, “o” to open messages, “r” to reply, “c” to started by turning on offline Gmail from the Labs tab
compose, “s” to add or remove a star, “e” to archive, and under Settings.
more. Hit “?” at any time to see the reference guide with a
full list of keyboard shortcuts. Quickly add If you want to send a few files from the same folder,
multiple simply hold down the Ctrl key (Cmd on Macs) and click
attachments to on each file you want to attach to your message, or hold
an email. down the Shift key to select a continuous group of files.
You’ll see progress bars on each attachment as
Use search The real power of Gmail search lies in search operators, it uploads.
operators to find or words that help modify your queries. For example, if
the exact you want a specific email Lisa sent containing a pdf, type Set up canned If you find yourself typing the same reply multiple times,
message you’re “from:lisa has:attachment,” or to find all the messages responses instead try turning on Canned Responses in Labs. Compose your
looking for. in your inbox sent directly to you that you haven’t read of typing the same reply once, save it, and easily use the same message
yet, type: “to:me is:unread in:inbox.” Turn on Search reply over and later. If you want to be fully automated, you can even set
Autocomplete in Labs to make using search operators over again. up filters that automatically reply to specific messages
even easier. with different canned responses.
Filter your email You actually get more address variations than just Use quick links Quick Links allow you to create shortcuts to any
with personalized “yourusername@gmail.com,” all of which get delivered to to get anywhere bookmarkable URL in Gmail. Enable Quick Links in Gmail
email addresses. you. You can put a plus (“+”) sign and any combination in Gmail with one Labs and choose “Add Quick Link” to save a link to any
of words or numbers after your name, like changing click. page that you’re on. For example, you could add a link
hikingfan@gmail.com to hikingfan+mailinglists@gmail. to an email with your frequent flier information that you
com or hikingfan+junk@gmail.com. Then you can easily reference a lot, or add a link to a search you do every
add a filter to label and/or archive messages sent to day, like “is:unread.”
the variations.
Send and archive Turn on “Send & Archive” from the Labs tab under
See which “Personal level indicators” put arrows next to messages in one step. Settings, and you’ll see a new button that sends your
messages were in your inbox so you can tell if an email was addressed to reply and then archives the thread with one click.
sent right to you. you directly. A single arrow (›) is for emails sent to both
you and others and double arrows (») indicate emails Click less and Gmail can automatically detect commonly emailed links --
sent just to you. Switch the “Personal level indicators” watch more using YouTube videos, Picasa and Flickr links, and Yelp
option to “Show indicators” under Settings to see them. YouTube, Flickr, reviews -- and show previews of these right inside Gmail.
Picasa, and Yelp Turn on the four preview labs from the Labs tab under
Add “(EOM)” to If you ever want to send a quick note where the subject is previews. Settings, and rather than having to click on a Picasa
the subject of one- the entire message (like “Want to grab lunch at 12:30?”), or Flickr album link to see the photos it contains, you
liner messages. but are annoyed when Gmail prompts you to add body can see photos right in the message itself. Similarly,
text, just type “EOM” or “(EOM)” at the end of the subject messages with YouTube links will show the video below
line (short for End Of Message), and Gmail will politely the message, and Yelp links will show ratings, phone
send the message without the extra prompt. numbers, and other listing information.
Search for Enabling superstars in Labs gives you 11 more ways
superstars by to star your messages. You can use the “has” operator
Bring Google Instead of keeping three separate tabs open, add Docs name. to search for emails with different types of stars, like
Calendar and and Calendar gadgets in Gmail Labs and see everything
“has:yellow-star”, “has:blue-star”, or “has:red-bang”. In
Docs to Gmail. in one place. The Calendar gadget shows your agenda
Settings, just hover your mouse over each superstar icon
and provides alerts prior to events, and the Docs gadget
to find the star names.
displays all your recently accessed docs.
Forget to sign If you sign into Gmail from multiple computers, but are
Send SMS text How often do you try to chat with somebody and they out of a public worried you may have forgotten to sign out of one, you
messages right don’t respond because they just walked away from their computer? Sign can sign out remotely. At the bottom of your inbox, you’ll
from Gmail. computer? You can keep the conversations going with a out remotely. see information about the time and location of the last
Labs feature that lets you send SMS text messages right activity on your account. Click “Details” to see whether
from Gmail. Enable it in Labs under Settings, and then your account is still open in another location and “Sign
typing a phone number in the chat box search window. We’ll out all other sessions” to close other open sessions.
even save your friends’ numbers in your Contacts, so you
can just type names into the chat box and select Send SMS. If you regularly use Gmail on unencrypted wireless
Access your mail
via https. connections at coffee shops or airports or college dorms,
Personalize your Gmail display feeds (news headlines and blog posts), ads then you might want an additional layer of security.
RSS feeds in and other information in the Web Clips section at the top Check the option in Settings to “Always use https”, and
web clips. of your inbox. There are feeds chosen by default, but you we’ll ensure your email is always encrypted. Note that
can customize yours by clicking the “Web Clips” tab no matter what, Gmail always uses https to protect your
in Settings. password when you log in, but because https can make
your mail slower, we don’t use https once you’re logged
Use Gmail on your You can use Gmail from your own domain or run your in unless you ask for it.
own domain. organization on Google Apps. Save time and money
using Gmail, Google Calendar, Google Docs for your
business or organization. Get started at google.com/a. www.gmail.com/tips