The document outlines a seminar presented by Anne McGurty focusing on organization, productivity, and effective time management strategies. It covers various methodologies including the 'GO System' for organizing information and the DISC model for understanding personality types. Key themes include overcoming barriers, implementing effective habits, and the importance of maintaining an organized environment to enhance personal and professional productivity.

1. Welcome
Getting Organized…The GO System Seminar
Learning to Get Organized, Focused and Highly Productive
Presented by:
Anne McGurty of Strategize & Organize

2. Workshop Purpose:
 Present ideas to help you get organized
 Present ideas to help you stay organized
 Present ideas to help you get focused
 Present ideas to help you stay focused
 Present ideas to help you get more productive
 Present ideas to help you stay more productive

3. Learn to focus…Right Now

4. Checklist for Resource Material
Relax, Focus and Listen

5. “Handle Every Piece of Paper Once”
 Bad Advice...In Most Cases.
 Other myths or mantras you’ve
learned

6. Warning!!
Workaholics and Over-schedulers

7. Three Possible Outcomes:
 Nothing
 “Human reset button”
 Change your life

8. Best Reasons to Get Organized:
 It feels great!
 Like the day before vacation
 Motivation
 Seeking positive feelings
 Avoiding negative feelings

9. The Productive Environment™
 Design Your Vision*
 Eliminate Your Obstacles/Excuses*
 Select Your Tools
 Commit Your Time and $$
 Maintain Your Success

10. Why Hasn’t It Worked Before?
Six issues may need to be addressed
Like a car with six problems – you’re not going to go anywhere!

11. Other Significant Barriers to Success
 Gadget solutions
 Some planners
 Some PDAs
 Some software programs

12. Time Management Ideas
DiSC Time Mastery Profile™

13. The 80/20 Principle

14. Conducting Effective Meetings

15. Speed-Reading

16. Keyboarding Skills

17. Finding Files – The Paper Tiger™

18. Computer Skills
 Maximize your Efficiency
 Document Control
 Intranet

19. DiSC©
Resources
Solutions for Hiring, Development, & Retention

20. Project Management Ideas

21. Clarity
“A trip to the grocery store”

22. Once Again…The 80/20 Principle
Eliminate, Eliminate, Eliminate!!!
Contrast John Gagliardi with the “Busy Managers”

23. “Jethro Bodine” Project Planning

24. Personality Issues

25. Personality Issues
 Mismatches (100/300 pound candidates)
 Spontaneous person/methodical job
 Extrovert person/introvert assignment
 Accommodating person/dominant assignment (Ike and
Patton)
 Concrete thinker/abstract assignment
 Work teams – proper mix (especially your assistant if you
have one)

26. General Eric Von Manstein’s Matrix
 Lazy/stupid – leave them alone, no harm
 Hard working/intelligent – excellent staff
officers
 Hard working/stupid – fire them at once!
 Lazy/intelligent – these are suited for the
highest office
Be economical with your energy!

27. Psychological Issues

28. Psychological Issues:
 Call 911! Story
 Chronic disorganization, adult-add and other
dysfunctions
 May need paper “in sight”
 May need noise
 May need another person to help
 May think quite differently about filing
(emotional filing)

29. Psychological Issues:
 Potential self-defeating behavior
 Multitasking
 Perfectionism
 Workaholic behavior
 Procrastination

30. Psychological Issues:
 Duration and intensity – negative impact
on your life
 As anxiety increases, typical response is
action – action drives out thought
 What really matters often falls by the
wayside in this situation

31. Handling Incoming Items
Simplicity Warning!
Zero Gravity Pen

32. Clutter Prevention
“Broken Windows Theory”

33. Controlling Incoming Items
 Paper
 E-mails
 Voice mails
 Verbal requests
 Your thoughts (things you want to do)

34. Sequence of Getting Organized
 Gathering
 Filtering
 Prioritizing
 Doing

35. The Five Decisions
 Discard or recycle
 Delegate
 Take immediate action
 File for follow-up (must keep because you
need to take further action)
 Put in a reference file (want to keep, but no
further action is required)

36. The Five Decisions
PAPER E-MAIL VOICE MAIL
Discard Delete Erase
Delegate Forward Forward
Take immediate action Reply Reply
File for follow-up Print and file Write on follow-up form
Reference file Print and file Write on follow-up form

37. The Five Decisions –
Pace Is Important!
 Pick up the item
 Ask – “which one of the five”?
 If it is a follow-up item:
 What am I going to do next on this item?
 When am I going to do it?
 Drop it in the appropriate follow-up file

38. Where Do I Put This Stuff?
 Causes of clutter:
 Not putting things away
 Not having a pre-designated storage
place for things
 A cyclical issue

39. The GO System – Core Files
 1 to 31 files
 January to December files
 Follow up forms file (blank forms)
 People files
 Meeting files

40. The GO System – Core Files
 Reading file (casual reading)
 Project files
 Waiting for response file
 Purchases and errands file
 Someday/maybe file
 Other files based on your unique situation

41. Prioritizing Your Workload

42. Prioritizing Your Workload
 Use the “flip-over” method (less than 60 seconds)
 Can get it all done
 Can’t get it all done
 Handling interruptions
 Resetting your system (“human reset button”)
 Can’t come to work
 Prioritize any time you feel yourself losing control

43. Kit Contents
 24 page step-by-step workbook
 24 page tip workbook
 Poster – “the five decisions” reminder
 Card – “the five incoming items” and “the five
decisions” reminder
 Sample pad of follow-up forms
 A set of core labels for your files
 A CD with a variety of implementation resources

44. Implementation Tips
 Serious throw-away session with someone
else present
 Getting over the “homeostasis hump”
 Using capture cards
 Setting appointments with yourself
 Keep a serious abundance of file folders
and labels handy

45. Implementation Tips
 Work on unavoidable irritants
 Use in/out baskets (even if you have no
assistant)
 Other “flipping” applications
 Get a copy of the book getting organized
by Chris crouch

46. JLS Story
“The job of a problem is to get your attention”

47. Orange Barrels
“Five lanes to one lane”

48. Influencing Others
Edgar Guest Poem

49. “The Sermon” by Edgar Guest
I’d rather see a sermon, than hear one any day.
I’d rather you walk with me, than merely show the way.
For the lessons you deliver, may be very wise and true,
But I think I’ll get my lessons, by observing what you do,
I might misunderstand, all this high advice you give,
But I won’t misunderstand how you act and how you live.

50. Second Half of Day
 The DiSC Profiles

52. What we will cover today:
 What is DiSC classic?
 Basic Insights
 New Features in DiSC
 Marston’s DiSC Model
 DiSC Classic EPIC Record

53. DiSC Classic 2.0
DiSC® Classic is used to improve performance,
deal more effectively with conflict, and value
differences. Using the research-based DiSC model,
DiSC Classic helps you better understand why
you act the way you do.

54. DiSC Four Dimensions
The four dimensions of D, i, S, and C are
combined to provide a Classical Profile
Pattern that describes a wide range of
interpersonal behaviors and preferences.

55. Basic Insights:
 Personal Insight into Behavioral Preferences
and Inclinations
 Appreciation of Personal Diversity
 A Common Language to Understand
and Discuss Personality
 Dialogue About Personality Preferences and
Differences
 Relating to Individuals with Different Personalities

56. What is new in DiSC ®
Classic 2.0?
 Enhanced narrative representation
 Broader interpretation
 Personalization
 Story about YOU
 Strong personal connection
Organized and presented in a more meaningful way
 Ease of interpretation
 Elaboration on highest DiSC Dimension through
personalization
 Richer descriptions
 Affirming language inspires action

57. Environment
Perceives Environment as:
• Favorable
• Unfavorable
Perceives Self as:
 More Powerful than the Environment
 Less Powerful than the Environment

58. Marston’s Model: Self
Perceives Self as More Powerful than the Environment
D i
C S
Perceives Self as Less Powerful than the Environment
DiSC® Classic 2.0 Te le-Training

59. Marston’s Model Integrated
Dimension Environment Self
Dominance Unfavorable More powerful
Influence Favorable More powerful
Steadiness Favorable Less powerful
Conscientiousness Unfavorable Less powerful

60. High D
■ Sees an unfavorable environment
that they want to overcome
■ Tries to change, fix,
or control things

61. High i
 Sees a favorable environment in which they can influence
others
 Tries to persuade, promote, or influence others

62. High S
 Sees a favorable environment that they want to
maintain
 Tries to be cooperative, supportive, and agreeable
while keeping things stable

63. High C
 Sees an unfavorable environment that they do not
want to try to change
 Tries to work within established rules, guidelines,
and procedures to ensure accuracy and quality

64. Response Form
28 boxes of 4 adjectives  Forced choice
The DiSC® Classic Individual Report
has four sections.
 Section l is devoted entirely to you and your unique
behavior style
 Section ll covers the DiSC model and the DiSC Dimensions
 Section lll overviews the Classical Patterns
 Section lV contains the scoring and data analysis for your
report

65. DiSC®
Graph
Your scores on each
DiSC dimension
Classical Profile Pattern

66. Your Highest Dimension
Description of your
Highest Dimension
•DiSC® Classic paper
•DiSC Classic 1.0

67. Your Highest Dimension
Description of your
Highest Dimension
in DiSC® Classic 2.0

68. Individual Report:
Intensity Index
Adjectives that describe a person on each of the four
dimensions
 DiSC® Classic paper
 DiSC Classic 1.0
 DiSC Classic 2.0

69. Intensity Index
D Dimension
i Dimension
S Dimension
C Dimension

70. Description of Your Classical
Profile Pattern
•DiSC® Classic paper
•DiSC Classic 1.0

71. Individual Report Section 1:
 Description of your
Classical Profile Pattern in DiSC® Classic 2.0
+
•New Personalized
narrative highlights: Motivation
Work Habits
Insights

72. Individual Report: Section II
The DiSC Model
 This page includes a brief description
of the DiSC Model

73. Individual Report:
Section IV
Scoring and Data Analysis
 DiSC Classic Graph
 Tally Score Boxes
 Summary of Interpretation

74. Contact Anne McGurty
www.StrategizeAndOrganize.com
Now to Schedule a Custom Training
or Consulting