The document provides an overview of digital communication topics including email, contacts, and calendars. It discusses how digital data is transmitted electronically between digital devices over channels. Email is described as a way to send messages over the Internet with advantages like productivity tools, easy access, and communication with multiple people. The key parts of an email address like the username, domain name, and top-level domain are explained. Features of email inboxes, message panes, and compose panes in Gmail, Yahoo, and Outlook are illustrated with screenshots. The document also covers using contacts to organize contact information and calendars to schedule appointments and manage time across devices.

1. IT-Administration
Digital Communication –Part 1
Deepak John, Assistant Lecturer
Department of Computing,LYIT

2. Topics To Be Covered
 Introduction to Digital Communication
 E-Mail
 Contacts and Calendar
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3. Digital Communication
 Electronic transmission of information
Digital
Device
Digital
Device
Channel
Digital Data
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 Digital Devices are physical unit of equipment that contains a
computer. Examples are computers, mobile phones etc.
 Digital data is information in the form of a series of 0's and 1's
(Digital).
Sender Receiver
Channel

4. Email (electronic mail)
 E-mail is a way to send and receive messages across the
Internet.
Internet
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5.  Email advantages
i. Productivity tools
ii. Access to web services
iii. Easy mail management
iv. Privacy
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iv. Privacy
v. Communication with multiple people
vi. Accessible anywhere at any time

6. Understanding email addresses
 Email addresses are always written in a standard format
that has four parts:
i. Username
ii. @ symbol
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ii. @ symbol
iii. Email provider name
iv. Top-level domain

7.  user name is the name you choose to identify yourself,
The Username may be a maximum of 64 characters long
and consist of:
 Uppercase and lowercase letters in English (A-Z, a-z)
 Digits from 0 to 9
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 Special characters such as ! # $ % & ' * + - / = ? ^ _ ` { |
 A special character cannot appear as the first or last
character in an email address or appear consecutively two
or more times.

8.  Email provider name is a string of letters and digits that
defines a space on the Internet owned and controlled by a
specific mailbox provider or organization.Top three email
providers are Gmail, Yahoo and Outlook.
 Top-level domains are the highest level of the domain
name system for the Internet and is placed after the
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name system for the Internet and is placed after the
domain name in an email address.
Common top-level domains are:
 .com
 .net
 .org

9.  Examples of valid email addresses include:
 johndoe@domainsample.com
 john.doe@domainsample.net
 john.doe43@domainsample.co.uk
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10.  Getting Started With Email
1. For a new user create an Email Account, if you already
have an account Login into your account.
2. By using proper credentials login into the account
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11. Certicate in Digital Skills-Letterkenny Institute of Technology

12.  Common Email Features
i. Inbox:The inbox is where you'll view and manage
emails you receive. Emails are listed with the name of
the sender, the subject of the message, and the date
received.
ii. Message pane:From here, you can read the selected mail
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ii. Message pane:From here, you can read the selected mail
and choose how to respond with a variety of commands.
iii. Compose pane:Compose pane to create your own email
message. From here, you'll need to enter the recipient's
email address and a subject. You'll also have the option
to upload files (photos, documents, etc.) as attachments
and add formatting to the message.

13. Certicate in Digital Skills-Letterkenny Institute of Technology
Gmail inbox

14. Certicate in Digital Skills-Letterkenny Institute of Technology
Yahoo mail Inbox

15. Certicate in Digital Skills-Letterkenny Institute of Technology
Outlook inbox

16. Certicate in Digital Skills-Letterkenny Institute of Technology
Gmail Message pane

17. Certicate in Digital Skills-Letterkenny Institute of Technology
Yahoo mail Message pane

18. Certicate in Digital Skills-Letterkenny Institute of Technology
Outlook message pane

19. Certicate in Digital Skills-Letterkenny Institute of Technology
Gmail compose pane

20. Certicate in Digital Skills-Letterkenny Institute of Technology
Yahoo mail compose pane

21. Certicate in Digital Skills-Letterkenny Institute of Technology
Outlook new message Pane

22.  Cc (Carbon Copy) and Bcc(Blind Carbon copy)
 BCC recipients are hidden from the other recipients and
CC recipients are not.
 CC recipients receive any responses that come in if
“Reply All” is used;Bcc recipients do not.
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23. Contacts and Calendars
 most mail providers offer an online calendar and address
book. These features make it easy to stay organized and
access your important information from anywhere.
i. Contacts
 help you organize contact information like an address
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 help you organize contact information like an address
book.
 Once people are added to your contacts list, it's easy to
access their information anytime and anywhere.
 It's easy to add people to your contacts list. When you
create a new contact, you should (at the very least) enter
a first and last name, as well as an email address.

24. Google Contacts
 Can be accessed by clicking the Apps icon(square made
up of nine smaller squares) in the upper right corner of the
Gmail inbox.
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25. Yahoo mail Contacts
 Contacts icon near the top of the page, to the right of the
inbox.
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26. Outlook contacts
 In Outlook, choose People at the bottom of the screen.
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27. ii. Calendar
 Online calendars make it easy to schedule
appointments, organize tasks, manage your time and
sync it across multiple devices, like your mobile phone
and personal computer.
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28. Google Calendar
 Can be accessed by clicking the Apps icon(square made up of
nine smaller squares) in the upper right corner of the Google
account page. To change any of your settings, go to the top
right corner and click Settings .
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29. Certicate in Digital Skills-Letterkenny Institute of Technology

30. Creating Appointments Or Events
 It's easy to schedule, track, and edit upcoming
appointments or events
 By using + Create button in the upper left corner of the
calendar we can create appointments ,events or task
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31. Certicate in Digital Skills-Letterkenny Institute ofTechnology

32. How To Set Up Your Calendars
 The steps to setting up your calendar are easy:
i. On Google calendar page. On the left, click on the small
arrow beside “Other Calendars”
ii. Click on “Create new calendar”
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ii. Click on “Create new calendar”
iii. Enter the calendar name and other details.
iv. Click “Create calendar”
v. Click “save”