Effective planning and delivery of virtual classes meetings
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Effective planning and delivery of virtual classes meetings
- 1. Planning & Delivery of Virtual Meetings Heather Zink Hybrid Classroom Manager
- 4. What is the next virtual meeting you are in charge of?
- 5. Meeting Date when & where? Attendees who? Goals of the Meeting 1. collaboration? 2. idea sharing? 3. information? Agenda Items I. what needs covered? II. how long do you have? III. will you allow for open discussion? Materials Who do you need? What do participants need? Activities • Slides or handouts • Whiteboard drawing • Polls -- short answer/multiple choice • Screenshare • Video content • Breakout Rooms -- small group work Follow-up Recording with materials
- 6. Why? Overarching theme & purpose
- 7. Meeting Date when & where? Attendees who? Goals of the Meeting 1. collaboration? 2. idea sharing? 3. information? Agenda Items I. what needs covered? II. how long do you have? III. will you allow for open discussion? Materials Who do you need? What do participants need? Activities • Slides or handouts • Whiteboard drawing • Polls -- short answer/multiple choice • Screenshare • Video content • Breakout Rooms -- small group work Follow-up Recording with materials
- 9. Meeting Date when & where? Attendees who? Goals of the Meeting 1. collaboration? 2. idea sharing? 3. information? Agenda Items I. what needs covered? II. how long do you have? III. will you allow for open discussion? Materials Who do you need? What do participants need? Activities • Slides or handouts • Whiteboard drawing • Polls -- short answer/multiple choice • Screenshare • Video content • Breakout Rooms -- small group work Follow-up Recording with materials
- 10. Who? academic, business, personal, department, team or individual
- 11. Meeting Date when & where? Attendees who? Goals of the Meeting 1. collaboration? 2. idea sharing? 3. information? Agenda Items I. what needs covered? II. how long do you have? III. will you allow for open discussion? Materials Who do you need? What do participants need? Activities • Slides or handouts • Whiteboard drawing • Polls -- short answer/multiple choice • Screenshare • Video content • Breakout Rooms -- small group work Follow-up Recording with materials
- 12. Where? When?
- 13. Do you know when most students attend a live lecture session?
- 14. weekends?
- 15. Average weekly attendance for Live Lecture in D132 Computer Applications & Business System Concepts Monday 10:00 AM 36 4:00 PM 22 8:00 PM 67 Tuesday 9:00 AM 28 6:00 PM 24 9:00 PM 52 Wednesday 10:00 AM 26 5:00 PM 26 7:00 PM 39 Thursday 9:00 AM 27 12:00 PM 25 8:00 PM 39 Friday 1:00 PM 30 5:00 PM 32 Saturday 8:00 AM 44 3:00 PM 62
- 16. Meeting Date when & where? Attendees who? Goals of the Meeting 1. collaboration? 2. idea sharing? 3. information? Agenda Items I. what needs covered? II. how long do you have? III. will you allow for open discussion? Materials Who do you need? What do participants need? Activities • Slides or handouts • Whiteboard drawing • Polls -- short answer/multiple choice • Screenshare • Video content • Breakout Rooms -- small group work Follow-up Recording with materials
- 17. How? get creative – keep participants active & engaged – offer variety
- 21. Let’s look at
- 22. Meeting Date when & where? Attendees who? Goals of the Meeting 1. collaboration? 2. idea sharing? 3. information? Agenda Items I. what needs covered? II. how long do you have? III. will you allow for open discussion? Materials Who do you need? What do participants need? Activities • Slides or handouts • Whiteboard drawing • Polls -- short answer/multiple choice • Screenshare • Video content • Breakout Rooms -- small group work Follow-up Recording with materials
Editor's Notes
- Welcome to Development Week! I’m so pleased you decided to join this session, I know this week is a little different with online sessions. I hope you’ll find value in the content I have to share on planning and delivering virtual meetings. I’d love to learn a bit more about this audience, will you type your role at the College, potentially your subject area of expertise in the Chat pod. I think it may also offer you an opportunity to connect with peers in your discipline.Ok, now let’s find out where everybody is from. Take a look at this map --
- Over the course of the next 45 minutes or so, we’ll look at the who what where when why and hows of meeting delivery – virtual style. But I don’t think you can effectively plan a meeting if you are looking at it in that particular order. So I’d like to go why what who where when and how – I think these more accurately assess how the meeting should take shape and I’ve offered a meeting template that will help you to better organize your thoughts to be sure everything is covered.
- As we further discuss those 6 themes, my goal will be for you to walk about with a tentative outline of the session. Utilize the handout in the Files pod attached in this layout as a guideline.
- So first, I need you to develop a frame of reference for this session, so I want you to think about the next virtual meeting you are in charge of --- week 1 class, open house, department meeting, conference call, development week session – whatever it is. Type it in the box on the next page.
- Now that you’ve considered what type of virtual meeting you’ll host let’s look at the meeting template in a bit more detail. While I’ve structured the outline in this manner, more of a lesson plan or agenda, we must investigate certain elements out of the normal ‘order’ let’s consider the goals of the meeting
- As we look at ‘why’ – why are you hosting this meeing or class? it drives what you’ll cover, who is invited, when & where it’s located and how you’ll conduct the meetingConsider these questions as you jot down on your template -- Is it collaboration? Do you need to meet with others on a project to accomplish a task?What about idea sharing? Is this a brainstorming session? Sometimes we just need to generate ideas or share ideas generated outside the meetingAre you presenting new information? Is the purpose to introduce a new process, a new assignment, a new research proposal? Will it be more focused on information push instead of pull?These questions help you determine why you are hosting your meeting and should be used to then shape…
- Your agenda items, this is the…
- …what. What needs covered, how long do you have to address it, will you allow for other items to be added – open discussion?For the collaborative session, maybe there is a tentative agenda, you have specific project ideas or sections of a project to work on. maybe it’s a group work session for students where you set the discussion points.Even with the brainstorming session, you should have discussion points. Come with questions you want addressed. Always create session objectives and stay focused on those. With the 3rd idea, you are presenting new information. Still be sure you organize it in a logical manner and discuss the agenda or flow of information with participants at the start of the session. This brings us to….
- The attendees or participants or students – you can’t host a meeting without inviting people
- Who needs to be at the table? This drives when & where you’ll host the session – consider what role they currently have at the College, time zones are critically important. Are students near a campus or are they distributed across the globe?Be sure to think about everyone who may want to come – just students, specific groups of students, other key individuals at the College – all sections of your course – various courses together. Having this template together and just writing ideas down will help you organize the invite list. It may sound like a simple and easy task, but really consider how to structure the meeting by who is attending.Once you know who is attending, you can better decide when to offer it.
- Do you know the best time for your participants? Are they students? Are they faculty? Adjunct or full-time? Administrators? Subject matter experts? That will help you determine the
- When & where. Since this is a session we’ll deliver virtually – we need a virtual communication tool free or paid – Wimba or Adobe Connect, Skype, conference call line, Google doc? Yes, I just said google doc Do you need visuals? The answer before you even go forward is YES! all virtual meetings need both and audio component & a visual component to keep folks engaged in the session. Think about a conference call you’ve been on where information is just being delivered – are you actively engaged in the session? Consider the why, what & who as you decide on where and when? …and who’s on first? When to hold a virtual classroom session? From collecting data on live lectures across the system, these are the most attended sessions we have
- Do you know when most students attend a live lecture session? Let’s poll this audience – not in the Chat pod. Here we go.
- Let’s take a look at attendance numbers – and FYI these are last Falls numbers, but the results are consistent quarter over quarter for the weekend. But do we need to only hold online student meetings on the weekends? NO.
- Yes, Saturday was most popular, but any day will work – any time of day for online students. Evening is usually better, but you’ll still get day time participants. Due dates drive when they attendee. Consider polling your participants – either through a survey or Angel Course Poll. Even a simple email requesting times. what other polling tools do you use for students? Have you found a good time to meet?
- Now that you’ve considered all the logistics – why, what, when, where, and who – how will you deliver the meeting? Looking at several pieces to the outline will help here. Consider the materials you need & what participants need, then examine how you’ll present them. Lots of tools within Wimba & Adobe Connect to pick from.
- How you deliver a classroom session or meeting determines the outcome – what tools will you utilize during the meeting to effective accomplish the goals and get through the agenda? As you consider how to deliver a meeting, think creatively as to the tools available to you – you all know there are so many tools & technology web2.0 tools available – what will work for your purpose? I have several I wanted to share, but I also thought reiterating a few of Nancy’s Moretti’s ideas from this morning would help as well. I attended Nancy Moretti’s session this morning and already found awesome tools I hadn’t heard of before and some I had heard of, but needed her guidance & push to use them from her examples. I’m going to piggy back off of a few new ones I’ve learned from her to finish out the session.
- PowerPoint or Prezi – I don’t have much experience with Prezi – but I want to get there – this is just one awesome example. The picture is hyperlinked http://prezi.com/swceiv2g3bbt/60-educational-apps-in-60-minutes/
- For those who are still more comfortable with PPT – check out new templates http://office.microsoft.com/en-us/templates/powerpoint-templates-FX102828209.aspx again, the picture is hyperlinked.
- What about google docs? You can be on a conference line or joint Skype call and just talk through meeting notes & others can add to it. I paritcipate in a physical workshop where we shared ideas in a virtual Google doc on the screen. I love how you can see everybody when they are adjusting the document.https://support.google.com/drive/answer/49008?hl=en
- Now let’s go to Nancy Moretti’sPadlet -- http://padlet.com/wall/hyv8ayg8rn – it’s an awesome tool she shared this morning as a virtual bulletin board – lucky for us it involves virtual web2.0 technology resources of top faculty at Rasmussen you!!
- I hope you found value in this discussion and gained insight as to how to conduct virtual meetings, I’ll add my contact info to the chat pod now, don’t hesitate to email me for more. Thank you for all your participation and energy!