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Komms Klinic       The new series     Komms Klinic sessionILRI Ethiopia, DD Month YYYY
New Komms Klinic?• Away from (just) tools, into  communication processes• Six broad communication areas• Tools are still p...
Organizing effective events    and conversations    Presentation by Ewen Le Borgne         Komms Klinic session      ILRI ...
Overview1. What are we talking about?2. Basic ingredients3. Effective conversations4. Effective events5. Need a Komms Klin...
1. What are we talking about?• Professional face-to-face  conversations• Meetings, workshops, events…• And what’s going on...
1. What are we talking about?
2. Basic ingredients1. Clear purpose and outcomes2. Great content3. A clear, flexible process4. The right people5. Strong ...
2. Basic ingredients    Three activity phases1. Design and organize(prepare)2. Facilitate and manage(collaborate)3. Docume...
3. Effective conversations1. What makes an effective  conversation?  1.Inviting  2.Relevant  3.Outcome-oriented  4.Mutuall...
4. Effective events1. Design & thinking2. Content3. Process4. Participants & facilitators5. Venue, set-up, equipment…6. Re...
4.1 Effective events:        Design and thinking• Achieve clear purpose and  outcomes• Mind the BOSSY HERALD!
4.1 Effective events:        Design and thinking• Big picture• Ownership• Sharpness• Spectrum• Yearnings
4.1 Effective events:      Design and thinking•   How-to & heuristics•   Extent•   Running the event•   Attendance•   Loca...
4.1 Effective events:      Design and thinking The agenda                               ien ted                           ...
4.2 Effective events:            (Great) Content1. Inputs from previous work  (publications)  1.In various formats?2. On t...
4.3 Effective events:       (A clear, flexible) Process1. What work methods?2. Time management3. Before–during–after4. Ada...
4.4 Effective events:     The right people (participants            and facilitators)1. The chair2. The facilitator3. The ...
4.4 Effective events:           The right people                     Authoritative•   The chair     Sees to the outcomes  ...
4.4 Effective events:           The right people                            Observing• The facilitator     Good           ...
4.4 Effective events:           The right people•     Presents content Knowledgeable           Good speaker    Interested ...
4.4 Effective events:          The right people• The minute-taker  Documents the meeting                   Asks questions ...
4.4 Effective events:          The right people• The social reporter   Listens carefully Conversant                  Tease...
4.4 Effective events:          The right people• The participants           Active                     Motivated        Cu...
4.5 Effective events: Venue, set-   up, equipment (Strong logistics)1. Venue: Booked? Capacity? Acoustics? Easy to reach?2...
4.6 Effective events:     (Learning and follow up) Results• Learning •    New insights? •    Critical issues? •    Critica...
4.6 Effective events:     (Learning and follow up) Results• Documentation and (social)  reporting •    Live document (Twit...
4.6 Effective events:     (Learning and follow up) Results• Follow-up •    Clear commitment •    Accessible to-do list & m...
4.7 Effective events: examples1. IPMS Experience-sharing  workshop (‘IPMSGTP’)2. AgriGender 20113. AgShareFair4. USAid ‘Af...
4.7 Effective events: examples
4.7 Effective events: examples
4.7 Effective events: examples
4.7 Effective events: examples
4.7 Effective events: examples
4.8 Effective events: So what?1. Design smartly for maximum  impact2. Facilitate flexibly and interactively  for maximum i...
5.Need a KommsKlinic session?• We can support you with: •    Design •    Facilitation •    Public speaking •    Documentat...
Resources•   Every presentation ever (video)•   Examples on Maarifa•   Organizing meetings effectively•   Ewen’s bookmarks...
More about Komms Klinic•   Visit our Komms Klinic training wiki: http://ilri-    training.wikispaces.com•   Find out more ...
International Livestock Research Institute                   Better lives through livestock       A a l a g ric ulture to ...
Organizing effective events and conversations
Organizing effective events and conversations
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Organizing effective events and conversations

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Originally posted on the ILRI slideshare (http://www.slideshare.net/ILRI/presentations), this is a presentation I gave for the ILRI series of information/communication training workshops 'Komms Klinics' on the topic of 'organizing and facilitating effective events and conversations'. It is based on my ILRI work and other personal insights.

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Organizing effective events and conversations

  1. 1. Komms Klinic The new series Komms Klinic sessionILRI Ethiopia, DD Month YYYY
  2. 2. New Komms Klinic?• Away from (just) tools, into communication processes• Six broad communication areas• Tools are still part of the picture• Awareness raising and hands-on training• More trainers, more trainees
  3. 3. Organizing effective events and conversations Presentation by Ewen Le Borgne Komms Klinic session ILRI Ethiopia, 20 April 2012
  4. 4. Overview1. What are we talking about?2. Basic ingredients3. Effective conversations4. Effective events5. Need a Komms Klinic session?
  5. 5. 1. What are we talking about?• Professional face-to-face conversations• Meetings, workshops, events…• And what’s going on around them• What makes a conversation effective? Let’s find out!
  6. 6. 1. What are we talking about?
  7. 7. 2. Basic ingredients1. Clear purpose and outcomes2. Great content3. A clear, flexible process4. The right people5. Strong logistics6. Learning and follow up
  8. 8. 2. Basic ingredients Three activity phases1. Design and organize(prepare)2. Facilitate and manage(collaborate)3. Document, capitalize andfollow up (archive and act)
  9. 9. 3. Effective conversations1. What makes an effective conversation? 1.Inviting 2.Relevant 3.Outcome-oriented 4.Mutually beneficial2. What about events???
  10. 10. 4. Effective events1. Design & thinking2. Content3. Process4. Participants & facilitators5. Venue, set-up, equipment…6. Results
  11. 11. 4.1 Effective events: Design and thinking• Achieve clear purpose and outcomes• Mind the BOSSY HERALD!
  12. 12. 4.1 Effective events: Design and thinking• Big picture• Ownership• Sharpness• Spectrum• Yearnings
  13. 13. 4.1 Effective events: Design and thinking• How-to & heuristics• Extent• Running the event• Attendance• Location• Dynamics
  14. 14. 4.1 Effective events: Design and thinking The agenda ien ted -or o me utc r O lea ant C ev R el ted nte graKnown to all!!! I lexible F
  15. 15. 4.2 Effective events: (Great) Content1. Inputs from previous work (publications) 1.In various formats?2. On the spot inputs3. Good questions!4. Documentation of insights
  16. 16. 4.3 Effective events: (A clear, flexible) Process1. What work methods?2. Time management3. Before–during–after4. Adapt for adult learning5. Review, learn, improve6. Interactive, engaging, dynamic
  17. 17. 4.4 Effective events: The right people (participants and facilitators)1. The chair2. The facilitator3. The resource person(s)4. The minute-taker5. The social reporter6. The participants
  18. 18. 4.4 Effective events: The right people Authoritative• The chair Sees to the outcomes Timely Respectful
  19. 19. 4.4 Effective events: The right people Observing• The facilitator Good communicator Facilitates the process Refrains from intervening Creates a space Dynamic Remains flexible Balances needs
  20. 20. 4.4 Effective events: The right people• Presents content Knowledgeable Good speaker Interested Trustworthy
  21. 21. 4.4 Effective events: The right people• The minute-taker Documents the meeting Asks questions Conversant Quick (blind types) Fast (to share minutes)
  22. 22. 4.4 Effective events: The right people• The social reporter Listens carefully Conversant Teases out issues Multimedia- and keeps it all in savvy one place Fast Writes well
  23. 23. 4.4 Effective events: The right people• The participants Active Motivated Curious Play the game Keen on sharing Humble Respectful
  24. 24. 4.5 Effective events: Venue, set- up, equipment (Strong logistics)1. Venue: Booked? Capacity? Acoustics? Easy to reach?2. Transport All arranged?3. Equipment Audio/video? Venue equipment? Test it all out!4. Information Does everyone know where to go, what it’s about, whom they will meet, what they’re supposed to do before, during, after?
  25. 25. 4.6 Effective events: (Learning and follow up) Results• Learning • New insights? • Critical issues? • Critical questions? • After action review? • Log book?
  26. 26. 4.6 Effective events: (Learning and follow up) Results• Documentation and (social) reporting • Live document (Twitter, Yammer, pictures, audio/video, tags) • Capture signals (interviews) • Reflect (blog) • Document and archive
  27. 27. 4.6 Effective events: (Learning and follow up) Results• Follow-up • Clear commitment • Accessible to-do list & minutes • Check for comments • Double-check understanding • Come back on it next time • Build on it: what’s next?
  28. 28. 4.7 Effective events: examples1. IPMS Experience-sharing workshop (‘IPMSGTP’)2. AgriGender 20113. AgShareFair4. USAid ‘Africa RISING’ design workshops
  29. 29. 4.7 Effective events: examples
  30. 30. 4.7 Effective events: examples
  31. 31. 4.7 Effective events: examples
  32. 32. 4.7 Effective events: examples
  33. 33. 4.7 Effective events: examples
  34. 34. 4.8 Effective events: So what?1. Design smartly for maximum impact2. Facilitate flexibly and interactively for maximum inputs3. Document to maximize outputs, follow-up activities and… 1.…share information for the best outcomes
  35. 35. 5.Need a KommsKlinic session?• We can support you with: • Design • Facilitation • Public speaking • Documentation and social reporting• Contact p.ballantyne@cgiar.org
  36. 36. Resources• Every presentation ever (video)• Examples on Maarifa• Organizing meetings effectively• Ewen’s bookmarks on del.icio.us• The chemistry of magical facilitation (1)(2)• An overview of Facilitation techniques• Find support on this and more on the ILRI Comms wiki (FAQ)
  37. 37. More about Komms Klinic• Visit our Komms Klinic training wiki: http://ilri- training.wikispaces.com• Find out more and contact Tsehay, Ewen or Peter• Find answers to communication questions: http://ilri-comms.wikispaces.com• Find out about the activities of ILRI’s communication team: http://infoilri.wordpress.com
  38. 38. International Livestock Research Institute Better lives through livestock A a l a g ric ulture to re d uc e p o v e rty , hung e r a nd nim e nviro nm e nta l d e g ra d a tio n in d e v e lo p ing c o untrie s ILRI  www.ilri.org

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