[EADTU-EU Summit 2018] Internationalisation of HE extended by a Virtual Erasmus Programme: The “EADTU Mobility Matrix”

Internationalisation
of HE extended by a
Virtual Erasmus Programme
The “EADTU Mobility Matrix”
EADTU-EU Summit
17-04-2018
George Ubachs
Managing Director EADTU
George Ubachs 1

What does international
networked education bring to HE?
Through collaboration, HEIs can offer their
students:
• high-quality courses with a broader range of
content
• international course offers with extended expertise
• international learning experience
• more flexible programmes
2

General Model
Exchange curricula
and courses
Individual
exchange mobility
Networked
curricula and
courses
Networked mobility
Integrated curricula
and courses
Structured or
embedded mobility
International
Learning
Objectives
International
Learning
Outcomes

NetCu Handbook
When involved in the design of a new networked
curriculum the following aspects need consideration and
agreement
Design of the contents Shared technological platform
Co-production of contents Language of the learning contents
Management aspects (division of roles) Language of the learning environment
Administrative aspects Accreditation procedure
Financial aspects Mobility of students and professors
Complementarity of content Use of interactive tools for students and profs.
Community QA process
Technological infrastructure Involvement of stakeholders
http://www.networkedcurricula.eu/

Virtual mobility
within networked curricula
Create proximity and involvement of potentially all by
• New media, social software, virtual spaces, wiki-like software;
• Increased accessibility, interactivity, flexibility, personalisation,
• Synchronous and asynchronous solutions;
• Multi-campus education;
What is Virtual mobility?
“Virtual Mobility stands for a set of ICT supported activities,
organized at institutional level, that realize or facilitate
international, collaborative experiences in a context of teaching
and/or learning” (Erasmus + programme guide)
VM vs. DE: university-university contracts
Pre-assessed quality and coherent to home university offerings

The concept of Virtual Mobility
offers
International experience
• Virtual mobility offers all students the possibility of sampling a course from
another university in another European country in order to learn or to
construct new content in an international setting and to develop
intercultural skills.
Academic enrichment
• Students will have the opportunity to open a window on a different
academic content and approach, comparative view, a different culture,
and to meet students from different countries through virtual forums and
meeting rooms.
7

Impact of VE
Personal
Competencies:
• obtain additional skills for international on-line cooperation
anticipating on the new working environment of international
cooperation, communication, exchange of expertise and management
• Contribute to international experience: interact with students and staff
of other cultures and in other languages
• Digital literacy: learn to work with latest educational multi media
• Enrol to several universities of interest
• Specialise and individualise student study portfolios
• More control of study programme by flexible solutions
8

Impact of VE
Institutional
• Academic cooperation models between universities: share
staff and expertise
• Sharing courses offers time for research and expertise
building
• Academic enrichment by sharing course programs: extend
academic offerings by more than 1 university
• New forms of university cooperation between traditional
and Open universities: new and more flexible experience of
learning
• Increased flexibilisation and accessibility, attracting new
target groups
9

Impact of VE
Policy level: contributing to the EU-policy lines
• Opening up mobility for potentially all students (non-
discriminating)
• Contributing to a more transparent offer of programs with
increased quality by course catalogue
• Not limited in time of studying: Internships combined with
Virtual Mobility or replaced by Virtual Internships
• Time and cost-effective mobility extending current mobility
schemes or new target groups
• “Green mobility”
10

Virtual Exchange by EPICS;
building a new mobility scheme in line
with the current Erasmus Programma
In the current Erasmus Programme there are four
key documents that are essential to any exchange:
1. The Course Catalogue
2. Student Application Form
3. Learning Agreement
4. Transcript of Records
5. Institutional agreement (VE additional document)
http://epics-ve.eu/
11

Terms and conditions for
Virtual Exchange
The Institutional Agreement lists the courses the institutions have agreed to
accept from another institution as part of their Virtual Exchange mobility
scheme.
Specific terms and conditions referred to in the Virtual Exchange
institutional agreement are listed in 11 paragraphs:
§1 The modules are at least 5 ECTS credits.
§2 Full recognition of the module guaranteed
§3 International collaboration will be integral part
§4 Both institutions as well as the student will sign a Learning Agreement.
§5 The examination of the module will take place in the country in which the
home institution of the Virtual Exchange student is based.
12

VE: Terms and conditions
(continued)
§6 Virtual Exchange students who wish to participate in face-to
face activities will have access.
§7 The examination will be done in the original language of the
module or an alternative language
§8 Quality Assurance
§9 Maximum number of students per module
§10 Fee waiver to Virtual Erasmus students.
§11 Staff mobility as part of Virtual Erasmus will include a
physical stay at the partner institution, incorporating a teaching
task.
13

EADTU Mobility Matrix
11 april 2018 EADTU Mobility Matrix 14
George Ubachs
Piet Henderikx
EADTU

Physical exchange
mobility
Virtual exchange
mobility
Open virtual exchange
mobility
Transnational online
distance education
Institutional
agreement
A bilateral institutional
agreement in the case
of individual mobility -
A bilateral or
multilateral agreement
in the case of window
mobility in networked
programs with
alternative mobility
windows (network
agreement) and co-
owned joint programs
(consortium
agreement)
A bilateral institutional
agreement in the case
of individual mobility -
A bilateral or
multilateral agreement
in the case of window
programs with
alternative mobility
windows (network
agreement) and co-
owned joint programs
(consortium agreement)
Online courses / MOOCs
/ virtual seminars or labs
/ online think tanks, etc.
are retrieved from
universities outside of a
previous institutional
agreement.
However, a learning
agreement is always
requested
Not applicable, one
university organises and
owns the entire
transnational curriculum
Learning
agreement
Yes, a tripartite
learning agreement
guarantees the rights
of the student: all
teaching and learning
activities, interaction
with staff and peers,
assessments, exams,
credits for recognition,
transcript of records.
For double and joint
degrees a common
diploma supplement is
given.
Yes, a tripartite learning
agreement guarantees
the rights of the
student: all teaching and
learning activities,
interaction with staff
and peers, assessments,
exams, credits for
recognition, transcript
of records. For double
and joint degrees a
common diploma
supplement is given.
Yes, a tripartite learning
the rights of the
student: all teaching and
learning activities,
interaction with staff
and peers, assessments,
exams, credits for
recognition, transcript
of records
Not applicable, as there is
no exchange. The
university in which the
student is registered
delivers credits, awards,
degrees, which
subsequently can be
recognized when the
student registers at
another university.
Diploma supplement is
given

Physical exchange
mobility
Virtual exchange
mobility
mobility
distance education
Objectives
Usually a long term
international academic
experience (at least 15
ECTS)
Immersion
Personal development
Language learning
Intercultural
competencies
A short or long term
international learning
academic experience
through online courses
or other learning
activities
Intercultural
competencies
International digital
communication skills
A short or long term
international academic
experience through
online courses or other
learning activities
Intercultural
competencies
International digital
communication skills
Large scale and flexible
transnational delivery of
degree programs,
continuous education
programs / CPD, single
courses, MOOCs, etc.

Physical exchange
mobility
Virtual exchange
mobility
mobility
distance education
Unit of mobility
Curriculum-based, at
least 15 ECTS, except
for specific activities as
intensive programs,
summer schools,
internships, etc.
Individual exchange on
the basis of a course, a
learning activity or a
curriculum found in an
open course catalogue
on the internet;
window mobility ( a
minor, a specialization,
…) according to a
network agreement;
Embedded mobility in
joint programs in
successive stages of the
individual study plans of
students
Individual exchange on
the basis of a courses or
learning activities found
in an open course
catalogue on the
internet;
window mobility ( a
minor, a specialization,
…) found an open
course catalogue;
unlikely in joint
programs as the
approval of all partners
in a consortium has to
be sought
No mobility
Curriculum or course
e.g. degree program,
short (postgraduate)
learning program, single
courses, MOOCs
Course
catalogue
Yes, restricted to
programs/courses in the
institutional, network or
or consortium
agreement
Yes, restricted to
programs/courses in the
institutional, network or
or consortium
agreement
Open course catalogues
or online programs of
other universities.
Students orstaff can
select an online course
or learning activity, e.g.
which is not available in
the home university or
which is an alternative
for a f2f course to be
followed by part-time
Not applicable, courses
are known at
registration. The course
catalogue contains the
courses of the program.
Exchange mobility can
be practiced according
to policies of the
institution, then column
1,2,3 is applicable.

Physical exchange
mobility
Virtual exchange
mobility
mobility
distance education
Definition
Physical mobility as
individual (Erasmus)
exchange, window
programs and individual
study programs with
mobility paths in joint
programs
Exchange by mobility
online, following similar
rules as physical
(Erasmus) exchange,
window mobility in
networked programs
and individual study
programs with mobility
paths in joint programs
or courses
Exchange by mobility
online, same rules as
standard virtual
exchange mobility, but
outside of a previous
institutional agreement.
Courses are found on
open course catalogues
/ programs of other
universities.
distance education
delivers programs or
courses in another
country which is
different from the
country of the provider.
There is no exchange
mobility, except when
foreseen by the
program.
Balance
blended /
online mobility
Online learning
activities can support
physical exchange
In the course of a study
career, both physical
and virtual mobility can
take place
Virtual exchange can be
supported by physical
introduction days/week,
wrap-up days/week at
the end of the
program/course,
depending of the design
or the course or the
program, e.g. in the
case of virtual
seminars/labs,
networked or joint
programs
Online course(s) at a
host university can
include some face to
face activities
distance education
programs can be
blended, e.g. by
introduction weeks, lab
sessions, thesis weeks,
summer or winter
schools, etc.
This is certainly the case
in doctoral programs.

Physical exchange
mobility
Virtual exchange
mobility
mobility
distance education
Short term
mobility
Short term mobility only
possible through intensive
programs, summer and
winter schools, etc.
Short term mobility on
the course level is
possible: e.g. an online
course, a virtual seminar,
a virtual lab, learning
games, a MOOC, a
project, a think tank, a
virtual internship….
Short term mobility on
the course level is
possible: e.g. an online
course, a virtual seminar,
a virtual lab, learning
games, a MOOC, a
project, a think tank, a
virtual internship….
No mobility
Networked
curricula
In networked curricula:
students within the
network can choose
alternative windows for
complementary or
specialized course
packages (minors,
research and thesis
work,…)
In networked curricula:
students within the
network can choose
alternative
blended/online windows
with complementary or
specialized course
packages (minors,
research and thesis
work,…)
As there is no
institutional agreement,
there is no networked
curriculum.
Nevertheless, a student
can choose an online
mobility window at
another university
complementary or
specialized course
packages (minors,
research and thesis
work,…)
Networked transnational
online programs can
contain mobility windows,
organised in a university
network, then columns
1,2,3
Joint curricula
In joint programs: an
intensive international
experience with
integration of staff and
students in successive
stages of the curriculum
and related mobility
within the consortium
In joint programs: an
intensive international
experience with
integration of staff and
students in successive
stages of the curriculum
and related mobility
within the consortium
Not applicable Joint transnational online
programs can be jointly
organised by a consortium
of universities with
successive stages.

Physical exchange
mobility
Virtual exchange
mobility
mobility
distance education
Accountability
Institutional
agreements and
tripartite learning
agreements guarantee
the institutional
commitment for taking
a number of students
(after selection) and
guarantee the rights of
the student
Institutional agreement
and tripartite learning
agreement guarantee
the institutional
commitment for taking
a number of students
(after selection) and
guarantee the rights of
the student
No institutional
agreement, therefore
universities don’t
guarantee to take a
student (it depends on
number of places
available and on
academic criteria).
Tripartite learning
the rights of the student
Student has to check
accreditation and
recognition of credits
for a course or a
program for subsequent
valorisation in other
universities or by
employer
Institutional
decision level
Rector Rector At least dean for
window mobility
Staff level or dean for
single courses,
depending on local
procedures
Not applicable

Physical exchange
mobility
Virtual exchange
mobility
mobility
distance education
Registration
In two universities for
individual exchange and
networked or window
mobility-
In two or more
universities when the
student successively
follows parts of the
program (joint
programs)
In principle, the student
can register for
exchange at more than
one university as he can
follow exchange courses
at different universities
without moving to
another place.
All depending on
policies and decisions at
the home curriculum
In two universities for
following a single
course or a minor or
specialization.
Unlikely that a
university allows for a
completely free or open
program
In the institution, which
owns the program

Physical exchange
mobility
Virtual exchange
mobility
mobility
distance education
Main challenges Cost to the student,
especially when no
(Erasmus+) grants are
available – mainly travel
and subsistence
Delivering a truly
intercultural experience
for students in a host
university
The limited number of
online and even
blended courses
available in universities.
Therefore, open virtual
mobility is option to be
considered. Online
courses and learning
activities to be found in
open course catalogues
and programs of other
universities.
Methodologies for
examinations to be
considered (EPICs,
TESLA)
Building a community
by designing courses
accordingly – cost of
learning communities
Methodologies for
examinations to be
considered (EPICs,
Tesla)
Scalability of learning
communities and of e-
assessment methods as
well as proctored
exams.
Cost associated with e-
assessments and
proctored exams
Costs to student
dependent on the fees
to be paid (for the
entire course, including
exams)
Building a community
by designing courses
accordingly
Designing and
developing courses and
curricula
Balancing scale, quality
and cost (the iron
triangle)

Physical exchange
mobility
Virtual exchange
mobility
mobility
distance education
Main benefits
for students
A student can benefit
from a long international
learning experience
A student can have
alternative courses or
learning activities by
mobility agreements
with other universities
A student can follow a
mobility window at
another university.
A student can benefit of
the strength of a joint
program with integrated
mobility.
The rights of the student
are guaranteed as in the
standard Erasmus
exchange scheme
(learning agreement)
No barriers of place and
cost when a scholarship
or grant is available (e.g.
Erasmus +)
from a flexible offer of a
short or long
experience online
A student can have a
alternative course or a
learning activity online by
mobility agreements with
other universities
A student can follow a
mobility window online
at another university.
A student can benefit of
the strength of a joint
program with integrated
mobility which is
(partially) online.
standard Erasmus
exchange scheme
cost
from a flexible offer of a
short or long
experience
A student can have a
course or a learning
activity which is not
available at his own
university, neither in
agreed mobility schemes
(outside of institutional
agreements)
standard Erasmus
exchange scheme
cost
Large scale and flexible
delivery of programs and
courses
International online
distance programs give
students worldwide the
opportunity to follow
academic degree
programs, continuous
education programs/CPD
or open
education/MOOCs,
especially those not
available in their own
country
Online distance programs
are flexible, which is
especially important for
students at work and
part-time students

Physical exchange
mobility
Virtual exchange mobility Open virtual exchange
mobility
distance education
Main benefits
for institutions
Universities offer
additional opportunities
for an international
academic experience by
an immersion in another
university and
culture/language
Universities enrich their
programs, notably in the
case of networked and
joint curricula
Recruitment of
international students for
subsequent programs is
facilitated
Universities increase
internationalization credits
for funding (in some
countries)
Universities offer additional
opportunities for an
international academic and
intercultural experience by
online exchange and joint
learning activities
Universities enrich their
programs, notably in the
case of online components
in networked and joint
curricula, reducing costs to
students
Multi-campus solutions are
very well possible
Universities can easily
organize online
international activities, e.g.
international classrooms,
learning communities,
projects, seminars, think
tanks, etc.
Recruitment of
subsequent programs as
well as for eventual regular
Erasmus exchange is
facilitated
Host universities and
academic staff increase
their academic visibility
and reputation by the
quality of the learning
activities offered
By the participation of
international students in
learning activities, e.g.
learning communities,
projects, seminars, think
tanks, host universities
can easily organize online
international classrooms,
synchonously or
asynchronously
Recruitment of
subsequent degree or
continuous education
programs as well as for
eventual regular Erasmus
exchange is facilitated
Recruitment of
international students by
flexible, scalable and high
quality online courses and
programs
Organising open
education, e.g. MOOCs

CREATING A VIRTUAL ERASMUS
PROGRAMME
Anticipated future model of a Virtual Erasmus
model: Universities give a fee waiver to the foreign
students, except for study material and receive
funding for their additional costs; it is based on
university – university agreements. A formalised and
fully mainstreamed Virtual Erasmus programme next
to and supporting the physical Erasmus programme.
25

George Ubachs
George.ubachs@eadtu.eu
26
Thank you!

[EADTU-EU Summit 2018] Internationalisation of HE extended by a Virtual Erasmus Programme: The “EADTU Mobility Matrix”

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