This document outlines the duties of departmental ministerial staff which include managing student data like lists, course registrations, fees, and timetables. They are also responsible for examination related tasks such as date sheets, invigilation charts, attendance, results, and answer sheets. Additional duties involve faculty leave management, curriculum documents, admission notifications, and send off tasks upon students graduating.

1. Duties of Department Ministerial
Staff

2. Students
Semester Management
 Student List -- within 1 month of addmission
 Course regn Forms -- within 1 month of
addmission
 Fee Slips -- within 1 month of addmission
 Time Table -- within 1 week of addmission
 Examinations
 Question paper (office Copy)
 Answer Sheet Record
 Results

3. Examination
 Date Sheet (with course regn form) – Mid / End
 Invigilation duty chart (Mid – subject teacher)
 Attendance, Results, Answersheet (With
Teachers)
 Forwarding from Director (with course regn
form)
 Results

4. Faculty
 Leave Management
 No-Dues record
 Undertaking Record
 Refresher Course or such
 NOC application
 Workload (from Time Table)
 Dissertation Students list with Topics

5. Data management
 List of files (year Wise)
 Current Processing Files
 File under storage
 Create a departmental Master Sheet (DMS)
 Student list, Faculty list, Other Staff List.
 Address, Phone number, Emergency contact,
Blood Group, Hobbies

6. Curriculum
 BoS record
 SB record
 Meeting Agenda, Minutes, Invitations, notices
(from Dept), bills, Notifications (from registrar
office)
 Curriculum Sharing

7. Admission
 Notifications from COE / Registrar
 Notice form CCBB
 Merit Lists
 Admission List (Phase Wise) – regn number
 Fee slips (from Students)
 Regn Number issue
 Migration Forms (sent to COE)

8. Send Off
 No dues
 Result
 Dissertation Copy
 Security refund
 Group Pics