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How Not to Let Content 
Set your Hair on Fire 
AHAVA LEIBTAG 
PRESIDENT 
AHA MEDIA GROUP
@ahavaL #dpm2014 
@AHAVAL #DPM2014 2
@AHAVAL #DPM2014 3
• 122.4 miles 
• 13 rest stops 
@AHAVAL #DPM2014 4
@AHAVAL #DPM2014 5
Content is like a rest area. 
@AHAVAL #DPM2014 6
@AHAVAL #DPM2014 7
@AHAVAL #DPM2014 8
Karen McGrane 
“The 11th Hour Sh**tstorm” 
@AHAVAL #DPM2014 9
@AHAVAL #DPM2014 10
SAVE YOURSELVES! 
@AHAVAL #DPM2014 11
@AHAVAL #DPM2014 12
When thinking about content 
What do I need on the: 
•People 
• Process 
• Technology 
Side of things to be considered successful? 
@AHAVAL #DPM2014 13
TODAY: Set up for success 
1. Pick the right type of content strategist or professional 
2. Define clear roles and responsibilities 
3. Identify a scheduler 
4. Weekly meetings about content ONLY 
5. SHOW editing & approval timelines 
6. Define collaboration; not technology 
7. Get in the same space 
8. Checklist when things go wrong 
@AHAVAL #DPM2014 14
People 
@AHAVAL #DPM2014 15
@AHAVAL #DPM2014 16
@AHAVAL #DPM2014 17
#1: Pick the right type of content 
strategist or professional 
@AHAVAL #DPM2014 18
What business problem are you trying 
to solve? 
•Messages 
•Formats: Text, audio, video and visual 
•Delivery 
•Navigation 
•Usability 
@AHAVAL #DPM2014 19
Content Strategists & Writers 
EDITORIAL & BRAND STRATEGY 
•Writing 
•Style guides 
•Voice and tone 
•Character limits 
•Brand strategy 
TECHNICAL 
•DITA 
•XML 
•Metadata 
•Structured content 
•Adaptive content 
@AHAVAL #DPM2014 20
#2: Clarify roles and responsibilities 
@AHAVAL #DPM2014 21
Who is in charge? 
•Project Manager: What is your job? Explain it to the content people. 
•Content Strategist: EXACTLY what are you in charge of doing? 
•Writers/Content Creators: 
• Who sources your material? 
• Who writes it? 
• Who edits it? 
• Who approves it? 
• Who gives legal approval? (In highly regulated industries?) 
• Who gives executive approval? 
•Who quality assures the content once it is up? 
@AHAVAL #DPM2014 22
#3: Identify a scheduler 
@AHAVAL #DPM2014 23
@AHAVAL #DPM2014 24
@AHAVAL #DPM2014 25
@AHAVAL #DPM2014 26
@AHAVAL #DPM2014 27
Process 
@AHAVAL #DPM2014 28
#4: Separate meetings about content 
Content is a separate entity in a project. Treat it like that. 
Discuss: 
• Templates 
• Character counts 
• Calls to action 
• “The No Man’s Land of Content Development” 
@AHAVAL #DPM2014 29
@AHAVAL #DPM2014 30
@AHAVAL #DPM2014 31
@AHAVAL #DPM2014 32
#5: SHOW editing & approval 
timelines 
@AHAVAL #DPM2014 33
@AHAVAL #DPM2014 34
@AHAVAL #DPM2014 35
Make sure you start the clock properly 
@AHAVAL #DPM2014 
36
Establish 
Content 
Governance 
Content 
Analysis 
Content 
Creation 
Establishing 
workflows 
Content 
Planning 
• Persona Development 
•Messaging Architecture 
• Identity Pillar 
Identification 
@AHAVAL #DPM2014 37 
Build OR 
clarify the 
business 
case 
Content 
Auditing 
Discovery 
YOU ARE 
HERE
Technology 
@AHAVAL #DPM2014 38
#6: Define collaboration; not 
technology 
@AHAVAL #DPM2014 39
Don’t be fooled: 
Technology is not collaboration. 
@AHAVAL #DPM2014 40
#7: Get in the same space 
When in doubt: 
•Pick up the phone 
•Don’t be a stranger 
•Don’t guess 
@AHAVAL #DPM2014 41
@AHAVAL #DPM2014 42
When things start to 
go bad? 
@AHAVAL #DPM2014 43
@AHAVAL #DPM2014 44
Checklist of how to avoid disaster 
1. Identify the bottleneck(s) 
2. Hold an emergency “yellow light” meeting 
3. Inform higher ups that timelines will slip if you keep repeating this disastrous content 
pattern 
4. Bring in reinforcements (Who can help clean up this mess?) 
@AHAVAL #DPM2014 45
Ask artful 
questions 
@AHAVAL #DPM2014 46
TELL ME WHY… 
@AHAVAL #DPM2014 47
I’M WONDERING 
ABOUT… 
@AHAVAL #DPM2014 48
HELP ME UNDERSTAND… 
@AHAVAL #DPM2014 49
WTF???? 
@AHAVAL #DPM2014 50
www.thedigitalcrown.com 
@AHAVAL #DPM2014 51
Questions? 
Ahava Leibtag 
Aha Media Group, LLC 
ahava@ahamediagroup.com 
@ahavaL @ 
ahavaleibtag 
THANK YOU! 
@AHAVAL #DPM2014 
52

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How Not to Let Content Set your Hair on Fire

Editor's Notes

  1. Focused and a priority We took 9 months 5 would have been perfect