DTTS 2018/2019

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PROJECTS
What is a Project?
A complex, nonroutine, one-time effort limited by time,
budget, resources, and performance specifications designed to
meet needs

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GLOBAL GRANTS PROJECTS
Requirements
• Have a long-term, sustainable impact
• Include activities that clearly fit into one of Rotary’s areas
of focus
• Invest at least $30,000 within a community
•TRF matching between $15,000 & $200,000
•International share at least 30% before TRF matching
• Address an important need identified by the community
itself
• Strengthen the community’s capacity to meet its own
needs

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REQUIREMENTS
You Must
• Apply for a grant through Rotary.org
• Actively involve the benefiting community in the project
• Partner with a club in another country
• Qualify your club for global grants every year
• Act as primary sponsor of no more than 10 active global
grants at a time
• Develop a project plan that includes a budget and a
financial management plan
•Measure progress toward the outcome
• Stay up-to-date in reporting for all active grants

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ELIGIBLE ACTIVITIES
International Humanitarian projects provide
sustainable, measurable outcomes that address real
community needs.
Vocational Trainings build skills within a community
through targeted educational programs or by supporting
teams of professionals who travel abroad to build their own
capacity or the capacity of the community they visit.
Scholarships fund international graduate-level study by
people seeking a career within an area of focus.

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CLUB QUALIFICATION
The Club Must:
1)Attend a grant management seminar.
2)Complete the club memorandum of understanding
(MOU).
3)Agree to any additional qualification requirements set by
your district.
Complete these steps annually to stay qualified.

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Developing a Project Plan
* Community Assessment
* Impact of Project on Community
* Measurable Goals
* Project Breakdown Structure
* Assignment of Responsibilities
* Schedule
* Budget & Fundraising
* Sustainability

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COMMUNITY ASSESSMENT
Assessing your community’s strengths,
weaknesses, needs, and assets is an essential
first step in planning an effective project.
By taking time to learn about your community,
you can discover the most relevant
opportunities for projects and maximize your
club’s ability to make a meaningful impact.

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COMMUNITY ASSESSMENT
Tips for Conducting any Assessment:
•Remain open minded
•Choose participants carefully
•Include overlooked or marginalized groups
•Consider yourself an outsider
•Don’t promise a project before you make a
decision.

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COMMUNITY ASSESSMENT
Community Assessment Tools:
•Community Meeting
•Survey
•Interview
•Focus Group
•Asset Inventory
•Community Mapping

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COMMUNITY ASSESSMENT

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COMMUNITY MEETING
A community meeting is an informal public
gathering that brings together members of a
community to discuss issues, and concerns, and
express preferences for community priorities.
In a community meeting, a facilitator leads
discussions on issues related to the community’s
strengths and potential challenges and encourages
attendees to vocally participate.

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SURVEY

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INTERVIEWING
Interviews are one-on-one conversations between a
facilitator (the interviewer) and a community
stakeholder (the respondent). Interviews allow you
to gain a deeper understanding of the respondent’s
ideas and feelings.
Unlike surveys, interviews give the facilitator the
freedom to veer off script and ask follow-up
questions. And unlike group assessments, the
respondent has the facilitator’s sole attention and is
more likely to share personal opinions freely.

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FOCUS GROUPS
A focus group is a carefully guided discussion used
to determine a target group’s preferences and
opinions on a particular issue or idea. It can help
you determine how the stakeholders believe
community issues should be addressed.
Conducting a focus group requires careful planning
and a skilled discussion facilitator. Most focus
groups consist of six to 12 diverse stakeholders.

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ASSET INVENTORY
An asset inventory identifies various types of
resources in a community, including its people,
physical environment, institutions, services, and
events.
To conduct the inventory, participants identify
people, places, and things they think are valuable
and then document and analyze their findings.
The resulting inventory identifies assets and can
start the process of exploring the
interconnectedness of those assets and how they
can be used to create positive change.

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COMMUNITY MAPING
Community mapping is used to reveal different
perspectives about a community. It requires few
resources and little time and can be adapted for
participants of virtually any age or educational
background.
In this facilitated activity, individuals or groups
draw a map of their community, marking certain
points of importance and noting how often they
visit these places. A facilitator leads a discussion
about the maps, while another facilitator records
the discussion.

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IDENTIFY MEASURABLE OUTCOMES
• Be specific about who will benefit from your project and
what benefits they will receive
• Establish baseline data and set benchmarks to measure
your progress during and after the project
• Specify your measurement methods
• Create a timeline
Budget 5 to 10 percent of project funds to cover evaluation
expenses

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WORK BREAKDOWN STRUCTURE
• Community assessment
• Project committee meetings
• Training
• Major meetings with the benefiting community and
cooperating organizations
• Follow-up on meetings, conversations, and agreements
• Scheduled communications to sponsors, beneficiaries,
cooperating organizations, and any other stakeholders
• Project implementation milestones and benchmarks
• Ongoing monitoring throughout the project
• Evaluation in the middle and at the end of the project

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SCHEDULE
With so many tasks and responsibilities to keep in
mind, a timeline helps you make sure that
everything is done in a timely manner and no tasks
are forgotten. Think about how much time is
needed for each step of your project’s planning,
implementation, and follow-up.

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Sustainability
For Rotary, Sustainability
means providing long-term
solutions to community
problems that community
members themselves can
support after grant funding
ends

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THANK YOU