The document discusses the challenges of preserving audiovisual collections in a digital environment, including technological changes, storage media obsolescence, and evolving equipment. It emphasizes the need to establish trust by developing organizational structures, processes, and standards that ensure long-term access, integrity, and authenticity of preserved content. Certification according to standards like ISO 16363 can help audiovisual archives achieve different levels of trustworthiness.

2. PRESERVING
AV COLLECTIONS…
Technological shifts
Changing storage media
Evolving playout equipment
Obsolescence
Nick Gentry, Obsolescence III (2011)

3. SO, WHAT’S NEW?

4. VOLUMES

5. PLATFORMS

6. INFRASTRUCTURE

7. ICT

8. COSTS
TOTAL COST OF OWNERSHIP DIGITAL PRESERVATION (TCO)

9. • Require rethinking the archive’s organization
• Remodelling of archival processes
• Standards, competences , relations with users/donors
• Creating a trusted digital environment

10. ANOTHER ‘NEW’ CONCEPT:
TRUST
Keeper of cultural heritage
Keeper of commercial assets
Preservation as a (paid) service
Legal obligations
Funding
Becoming formally trustworthy
Certification

11. “A Trusted Digital R epository is one whose mission is to provide long-term
access to managed digital resources; that accepts responsibility for the long
term maintenance of digital resources on behalf of its depositors and for the
benefit of current and future users; that designs its systems in accordance with
commodity accepted conventions and standards to ensure the ongoing
management, access and security of materials deposited within it; that
establishes methodologies for system evaluation that meet community
expectations of trustworthiness; that can be depended upon and carries out its
long –term responsibilities to depositors and users openly and explicitely;
and whose policies, practices and performance can be audited and measured”
RLG-OCLC Report : TDR attributes and responsibilities (2002)

12. TRUST BETWEEN WHOM?
STAKEHOLDERS OF THE REPOSITORY
The Depositors/ Producers
The Users : Designated Communities
The Archive : Repository
Nick Gentry, Obsolescence IV (2011)
Trusting that those undertaking
preservation activities can maintain
the integrity and the authenticity of
the objects

13. TRUST IN THE CONTEXT OF
DIGITAL PRESERVATION
Data level
Organisational level

14. Data level TRUST IN THE CONTEXT OF
DIGITAL PRESERVATION
Can I use it?
Accessibility
How can I be sure that it hasn’t
been tampered with?
Authenticity
Do I get out what
I put in?
Integrity

15. TRUST IN THE CONTEXT OF
DIGITAL PRESERVATIONOrganisation level
Governance & organizational viability
(mission statement, preservation strategic plan, collection policy)
Organisational structure & staffing
(skilled professionals, clear roles and responsabillities)
Procedural accountability & preservation policy framework
(documenting all processes, decision making & goalsetting,
selfassesment, compliance with standards)

16. TRUST IN THE CONTEXT OF
DIGITAL PRESERVATIONOrganisation level
Financial sustainability
(short & longterm business planning)
Contracts, licenses & liabilties
(clear & legal contracts with depositors)

17. STEPSTOTRUSTWORTHINESS
Analysis of existing functions,
processes and standards
Embedding a new MAM system
in existing processes
Adaptation and implementation
Mapping to standards,
gapanalysis
OAIS compliant definitions
OAIS compliant preservation
workflows
AS IS ANALYSIS BUSINESS CONCEPT IMPLEMENTATION

18. O A I S
Open Archive Information system
Reference model for digital archives
Designed in 1982 ( NASA (US), ESA (EU), RSA (USSR), NASDA (Japan)
ISO Standard 14721 since 2002

19. “A framework for procedures that support long term preservation of digital
information “
“A digital archive for long term storage of digital information with a high
cultural and/or historical value. Garantees platform- independent access for
50, 100 years or more”
“An organisation of people and machines that have accepted responsability
to archive digital information and keep this accessible to a target audience”
Definitions O A I S

20. OAIS, PREMIS, PAIS, TDR- DATA SEAL OF APPROVAL (DSA), PRESTO PRIME,
DRAMBORA, SPOT, EBU P- meta, PBCore, VideoMD and AudioMD, NARA
reVTMD. ANSI/NISO Z39.87 .. .. ..
Frames of reference
STANDARDS, MODELS, CERTIFICATES

21. Designated Communities: Typologies and Demands V1.0
Designated Communities: Monitoring Mechanisms V1.0
Guidelines for Submission and Order Agreements V1.0
Standard Service Level Agreement V1.0
Frames of reference
PRODUCERS AND CONSUMERS

22. Information model Digital Archive v1.0
Preservation Metadata Dictionary v1.2
Frames of reference
PROCESSES AND DATA
• Life cycle management :workflows en events
• Information Package Definitions SIP, AIP, DIP
• Inventory of AV-technical and provenance metadata

23. Preservation planning
Frames of reference
STORAGE AND PRESERVATION
• Guidelines for Preservation Plans of Action v1.0
• Technology Watch
Storage
• Normative description

24. 1. Security Policy
Frames of reference
ICT RELATED TOPICS
2. Backup Policy 3. Disaster Recovery Planning

25. STEPSTOTRUSTWORTHINESS
Analysis of existing functions,
processes and standards
Embedding a new MAM system
in existing processes
Adaptation and implementation
Mapping to standards,
gapanalysis
OAIS compliant definitions
OAIS compliant preservation
workflows
AS IS ANALYSIS BUSINESS CONCEPT IMPLEMENTATION

26. STEP BY STEP

27. MAM AND PRESERVATION
WHAT DOES THE NEW MAM OF NISV OFFER TO PRESERVATION?
• MAM-system can meet a number of ISO 16363 (TDR) requirements
• All the remaining requirements need to be met through policies
and work processes
→ But a MAM can help you a great deal with structuring your
workflow management

28. TRUST IN THE CONTEXT OF
DIGITAL PRESERVATION
Data level
Organisational level

29. Acquisition
Selection
Registration
Cataloguing
Metadata
“content”
Services
Education
B2B
Marketing
Sales
Museum
Communication
“customers
and users”
Ingest
Storage
Application
management
Servicedesk
Digitalisation
Digitaal Asset
management
Analogue
management
“technical
stuff”
COLLECTIONS INFRASTRUCTURE
& IT
Producers (broadcasters) and heritage collections
Consumers (broadcasters, general public and educational stakeholders)
PROJECT
PORTFOLIO
MGT
R&D
MARKETING
AND SALES

30. A NEW ORGANISATIONAL MODEL

31. OAIS FUNCTIONS AT SOUND AND VISION
Ingest ICT, Digitisation dpt., Ingest Dept.
Archival Storage ICT + Ericsson
Data Management (Limited coordination ) ICT, Access Dept., Metadata Mgt, afd. Ingest Dept, Development Dept.
Access Order service iMMix, KCC, Access Dept.
Preservation Planning (Ad hoc) ICT Mgt
TechWatch and DC Monitoring: by KCC and R&D
Administration (Limited coordination) ICT, KCC, Access Dept. (?)

32. ROLES AND RESPONSIBILITIES
Producers Broadcasters, ECV, heritage collections, Governmental Institutions, a.o.
Consumers Media professionals, Education, General Public
Internal users
Management
Digital Archive
Unitmanager Archive : strategy / policy
Strategic/tactical policy and coordination:
Collecton Policy Advisor : Digital Collection Policy, Selection/ Retention Policy
Digital Preservation Officer: Preservation Policy, Quality Watch and Certification
Information manager: Information policy, Metadata & Digital Life Cycle Management
Domain managers : Accountmanagement ,Preservation- and Access Services
IP - specialist : Access-, Use- and Rights management data policy

33. DIGITAL PRESERVATION
IS NOT (just) digital storage
IS NOT (just) migration
IS NOT (just) technology
IS NOT (just) format choices
IS governing and controlling all
activities for long term preservation in
a logical and centralised way
1. Starting from the demands of users and
producers (and collectionpolicy)
2. In reality it’s mainly accomplished through
integral metadata- and
workflowmanagement embedded in a
well- structured organisation

34. Levels of trustworthiness
CERTIFICATION
Basic Certification is granted to repositories which obtain
Data Seal of Approval certification (DSA)
Extended Certification is granted to Basic Certification
repositories which in addition perform a structured, externally
reviewed and publicly available self-audit based on ISO 16363
or DIN 31644
Formal Certification is granted to repositories which in
addition to Basic Certification obtain full external audit and
certification based on IS O 16363 or equivalent DIN 31644.

35. Levels of trustworthiness
CERTIFICATION
Basic Certification is granted to repositories which obtain
Data Seal of Approval certification (DSA)
Extended Certification is granted to Basic Certification
repositories which in addition perform a structured, externally
reviewed and publicly available self-audit based on ISO 16363
or DIN 31644
Formal Certification is granted to repositories which in
addition to Basic Certification obtain full external audit and
certification based on IS O 16363 or equivalent DIN 31644.

36. NEED TO KNOW MORE?
Preservation policy:
http://publications.beeldengeluid.nl/pub/388
End of 2016: paper with all details as well as links
to all the documents.