This document provides guidelines for event planning and management. It outlines roles and responsibilities for event staff, stakeholders, licensing and legal requirements. It also describes the necessary pre-event planning including communication and deadlines. Post-event review and emergency planning are addressed. Appendices include templates for an event safety plan, checklist and contingency procedures.

1. BICS
Forum,
25th
January
2013,
NCI
SAMPLE
–
Event
Planning
Guideline
Document
Contents
1. Background
2. Introduction
3. Events
3.1. Definition
3.2. Roles
and
Responsibilities
3.2.1.Event
Controller
3.2.2.Safety
Officer
3.2.3.Chief
Steward
3.2.4.Medical
3.2.5.Event
Staff
3.2.6.Volunteers
3.2.7.Suppliers
and
Contractors
3.3. Event
Details
3.4. Stakeholders
3.4.1.Internal
3.4.2.External
3.5. Licensing
3.6. Legislation
3.7. Pre
Event
3.7.1.Preliminary
3.7.2.Communication
3.7.3.Deadlines
3.8. Post
Event
3.8.1.Debrief
3.8.2.Review
3.9. Emergency
Plan
4. Event
Management
Plan
4.1. Contents
4.2. Participants
4.3. Risk
Assessment
4.4. General
hazards
at
Events
5. Appendices
5.1. Licenses
and
Permissions
5.2. Contents
of
Event
Safety
Management
Plan
5.3. Event
Planning
Checklist
5.4. Contingency
Procedures
5.5. Fire
Safety
5.6. Links
/
Resources
Cuckoo
Events
|
The
Priory
|
John
Street
West
|
Dublin
8
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
|
W:
cuckoo.ie
@CuckooEvents
|
#watchthebirdie
|
facebook.com/CuckooEvents