This document outlines the schedule for an event planning project. It lists the various project phases and tasks needed to organize a forum event taking place on January 25th, 2013. The project phases include administration, commercial, competition, and operations tasks. The schedule provides starting and anticipated ending dates for each task to ensure all arrangements are made in a timely manner prior to the event.
1. Project:
SAMPLE
–
Event
Planning
Schedule
Client:
Ref:
BICS
Forum,
25th
January
2013,
NCI
Project
Phase
Starting
Ending
Project
Phase
Starting
Ending
ADMIN
–
Set
up
company,
bank
account
and
insurance
1.18.2013
1.25.2013
OPERATIONS
–
determine
key
personnel
and
roles
1.18.2013
[Pick
The
Date]
ADMIN
–
Develop
website
1.18.2013
[Pick
The
Date]
OPERATIONS
–
establish
site
layout
and
structural
1.18.2013
[Pick
The
Date]
ADMIN
–
Produce
team
welcome
pack
1.18.2013
[Pick
The
Date
OPERATIONS
–
contact
statutory
agencies
1.18.2013
[Pick
The
Date]
ADMIN
-‐
Produce
team
information
/
booklet
1.18.2013
[Pick
The
Date]
OPERATIONS
–
develop
Event
Safety
Mngt
Plan
1.18.2013
[Pick
The
Date]
COMMERCIAL
–
Confirm
sponsorship
1.18.2013
[Pick
The
Date]
OPERATIONS
–
confirm
caterers
and
bar
contractors
1.18.2013
[Pick
The
Date]
COMMERCIAL
–
Confirm
merchandise
1.18.2013
[Pick
The
Date]
OPERATIONS
–
decide
on
temp
structures
and
sanitary
prov.
1.18.2013
[Pick
The
Date]
COMMERCIAL
–
Confirm
trophies/medals
and
supplier
1.18.2013
[Pick
The
Date]
OPERATIONS
–
organise
entertainment
arrangements
1.18.2013
[Pick
The
Date]
COMPETITION
–
Organise
EC
meeting
1.18.2013
[Pick
The
Date]
OPERATIONS
–
organise
communications
i.e.
radios,
PA
system
1.18.2013
[Pick
The
Date]
OPERATIONS
–
confirm
all
suppliers
inc.
medical
and
fire,
stewards,
COMPETITION
–
Confirm
match
schedule
1.18.2013
[Pick
The
Date]
1.18.2013
[Pick
The
Date]
security
COMPETITION
–
Confirm
match
referees
and
physios
1.18.2013
[Pick
The
Date]
OPERATIONS
–
decide
on
site
decoration/dressage
and
signage
1.18.2013
[Pick
The
Date]
COMPETITION
–
Organise
team
logistics
1.18.2013
[Pick
The
Date]
OPERATIONS
–
confirm
and
communicate
token
system
1.18.2013
COMPETITION
–
Organise
Captains
meeting
1.18.2013
[Pick
The
Date]
OPERATIONS
–
brief
all
personnel
on
roles
1.18.2013
5.12.2013
COMPETITION
-‐
Determine
presentation
1.18.2013
[Pick
The
Date]
[Pick
The
Date]
[Pick
The
Date]
COMPETITION
–
Confirm
VIP’s
/
Guests
1.18.2013
[Pick
The
Date]
[Pick
The
Date]
[Pick
The
Date]
COMPETITION
-‐
Determine
welcome
point,
info
point,
check
in
and
check
out
details
1.18.2013
[Pick
The
Date]
[Pick
The
Date]
[Pick
The
Date]
Cuckoo
Events
|
The
Priory
|
John
Street
West
|
Dublin
8
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
|
W:
cuckoo.ie
@CuckooEvents
|
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|
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