This document discusses contract management for building maintenance. It explains that building maintenance is often contracted out which can lead to cost issues for companies. Effective contract management is important to control costs and ensure contractors are providing value. The summary discusses dividing contract costs into labor and materials, understanding the key aspects of successful contract management including evaluation, execution, and performance measurement, and setting goals for contract management like creating value, ensuring quality, managing productivity, and ensuring compliance.
Agreement between investors or owners of a project, and a management company hired for coordinating and overseeing a contract”.
A business or an organization will hire a management company to perform specific tasks. Your organization might hire a management company to look after its marketing and under the contract, the management company would perform marketing on your company’s behalf and receive a fee for doing so.
The compensation for the management might be decided based on performance or it can be a set sum decided between you are the management company.
The power point presentation describes about the Procurement- Contract Management in detail. Some important points are covered here that will help you know, why contract management is necessary.
Contract Management - Generating Real Value from your ContractsTejari
- Why do we actually do contract management?
- The fundamentals - managing value and risk
- Contract administration, performance, risk and change management
- Technology, people and skills issues around contract management
Importance of Contract Management Training Coursestraningservices
Contract management involves managing all aspects of contracts from creation through execution and performance analysis to help organizations manage relationships with vendors, customers, and partners. Effective contract management skills can maximize financial performance and minimize risks. This document discusses the benefits of contract management training, including risk reduction, improved business productivity, and optimized financial situations. It also provides contact information for a training and consulting firm that offers contract management programs worldwide.
Contract management software helps organizations manage the entire contract lifecycle from negotiation to compliance. It allows users to store contracts in a central repository, set reminders for deadlines and events, and generate reports on upcoming costs, revenues, and activities. Trackado is one such contract management solution that provides functionality for a contract repository, calendar with reminders, and powerful reporting dashboards to help users stay on top of contract compliance especially in the post-award phase.
This document provides information about a two-day training program called "Maximizing Value through Vendor Management" held in Lagos, Nigeria from August 6-8, 2014. The training will address how to effectively negotiate, execute, and manage agreements with suppliers in order to avoid issues like cost overruns and delays. It will teach participants about procurement processes, contract drafting, risk management, supplier selection and development, and software for contract management. The fee for the program is N126,000 per participant, and it will be presented by Petronomics Training, an organization that provides training and expertise in the energy sector.
This document provides guidance on contract management. It discusses the benefits of effective contract management for both buyers and suppliers, including ensuring service users receive high quality service. Contract management has three elements: service delivery management, relationship management, and contract administration. Service delivery management focuses on delivering the specified service to the required standard and quality. Relationship management keeps the relationship open, constructive and problem-focused. Contract administration governs the formal aspects of the contract including documentation and changes. The document advises addressing the service specification in tenders, not starting delivery until the signed contract clarifies all aspects, appointing contract managers, using contract management meetings, and maintaining thorough documentation. Effective contract management can lead to contract extensions and improved trust and reputation.
Virginia lawyer Bradford Jacob currently serves as president of EPC Consulting LLC, which provides consulting services for construction and energy companies. During an industry roundtable hosted by the International Association for Contract and Commercial Management, participants noted that effective contract management can yield risk management benefits, foster trust, and support operational outcomes, and that contracts must clearly define project scope and include terms to account for changes. Research from IACCM shows that companies integrating well-defined contracts can expect financial return, as contract flaws result in an average 9.2% loss of annual revenue while highly integrated contract processes see only a 3.4% loss.
Agreement between investors or owners of a project, and a management company hired for coordinating and overseeing a contract”.
A business or an organization will hire a management company to perform specific tasks. Your organization might hire a management company to look after its marketing and under the contract, the management company would perform marketing on your company’s behalf and receive a fee for doing so.
The compensation for the management might be decided based on performance or it can be a set sum decided between you are the management company.
The power point presentation describes about the Procurement- Contract Management in detail. Some important points are covered here that will help you know, why contract management is necessary.
Contract Management - Generating Real Value from your ContractsTejari
- Why do we actually do contract management?
- The fundamentals - managing value and risk
- Contract administration, performance, risk and change management
- Technology, people and skills issues around contract management
Importance of Contract Management Training Coursestraningservices
Contract management involves managing all aspects of contracts from creation through execution and performance analysis to help organizations manage relationships with vendors, customers, and partners. Effective contract management skills can maximize financial performance and minimize risks. This document discusses the benefits of contract management training, including risk reduction, improved business productivity, and optimized financial situations. It also provides contact information for a training and consulting firm that offers contract management programs worldwide.
Contract management software helps organizations manage the entire contract lifecycle from negotiation to compliance. It allows users to store contracts in a central repository, set reminders for deadlines and events, and generate reports on upcoming costs, revenues, and activities. Trackado is one such contract management solution that provides functionality for a contract repository, calendar with reminders, and powerful reporting dashboards to help users stay on top of contract compliance especially in the post-award phase.
This document provides information about a two-day training program called "Maximizing Value through Vendor Management" held in Lagos, Nigeria from August 6-8, 2014. The training will address how to effectively negotiate, execute, and manage agreements with suppliers in order to avoid issues like cost overruns and delays. It will teach participants about procurement processes, contract drafting, risk management, supplier selection and development, and software for contract management. The fee for the program is N126,000 per participant, and it will be presented by Petronomics Training, an organization that provides training and expertise in the energy sector.
This document provides guidance on contract management. It discusses the benefits of effective contract management for both buyers and suppliers, including ensuring service users receive high quality service. Contract management has three elements: service delivery management, relationship management, and contract administration. Service delivery management focuses on delivering the specified service to the required standard and quality. Relationship management keeps the relationship open, constructive and problem-focused. Contract administration governs the formal aspects of the contract including documentation and changes. The document advises addressing the service specification in tenders, not starting delivery until the signed contract clarifies all aspects, appointing contract managers, using contract management meetings, and maintaining thorough documentation. Effective contract management can lead to contract extensions and improved trust and reputation.
Virginia lawyer Bradford Jacob currently serves as president of EPC Consulting LLC, which provides consulting services for construction and energy companies. During an industry roundtable hosted by the International Association for Contract and Commercial Management, participants noted that effective contract management can yield risk management benefits, foster trust, and support operational outcomes, and that contracts must clearly define project scope and include terms to account for changes. Research from IACCM shows that companies integrating well-defined contracts can expect financial return, as contract flaws result in an average 9.2% loss of annual revenue while highly integrated contract processes see only a 3.4% loss.
This document discusses contract management. It defines a contract and contract management, and outlines the key elements and lifecycle of effective contract management. These include planning, performance monitoring, relationship management, governance, knowledge management, change management, contingency planning, and ongoing review. Issues at each stage of the contract management lifecycle are also examined, from procurement to closure. The document emphasizes that contract management aims to ensure all parties fully meet obligations to satisfy operational objectives and strategic goals.
This document discusses best practices for contract management. It describes key activities for contract management including delivery management, relationship management, and contract administration. It outlines important aspects of managing the contract relationship such as initial meetings, ongoing communication, and review meetings. It also discusses establishing performance controls and managing risks. The overall goal of contract management is ensuring suppliers meet delivery and quality obligations while maintaining an open relationship.
Contract Management Best Practices: Tips to Maximize ReimbursementPMMC
This document provides tips and best practices for contract management and maximizing reimbursement. It discusses the purpose and benefits of a contract management system, common issues that can cause delays in reimbursement like billing errors and denials, and strategies for analyzing reimbursement data and negotiating new contracts. Key recommendations include regularly reviewing payer contracts and reimbursement changes, analyzing denial trends, ensuring accurate billing setup and coding, and using contract modeling tools to prepare for negotiations and industry shifts.
ProcureAvenue’s Contract Management will streamline and automate the processes of contract management. It will maximize profits, reduce cost and take care of all contractual terms and risks in one repository.
A lawyer with more than two decades of experience, Bradford Jacob currently serves as the president of EPC Consulting, LLC, in Virginia. Aided by an experienced team of attorney members in Virginia, lawyer Bradford Jacob delivers contract management support and negotiates commercial contracts for large projects.
Maximizing value through vendor mgt july, lagosPetro Nomics
This document provides an overview and details of a training course on maximizing value through vendor management. The 3-day course will be held in Lagos, Nigeria in July 2015 and will teach participants how to effectively negotiate, execute, and manage agreements with suppliers. The course will cover topics like contract drafting, risk management, supplier selection, contract performance monitoring, and software tools for contract management. The goal is to help organizations improve procurement processes and ensure successful business relationships with vendors.
Contract management is the process of managing
contract creation
execution and
analysis to maximize operational and financial performance at an organization, all while reducing financial risk.
This document provides an overview of procurement and contract processes. It discusses key procurement concepts like the procurement cycle, methods of procurement for goods, works and services. The principles of public procurement are described as economy, efficiency, fairness and transparency. Contract administration responsibilities of the architect/project engineer are also outlined, such as ensuring construction follows plans and specifications, authorizing personnel, studying documents for errors or omissions, and addressing any delays. Standard bidding and contract documents from organizations like FIDIC, ADB and PPMO are also referenced.
The brand is a name, symbol, sign of the term, design, or a combination of a product on the market and used by customers (consumer), which require protection because it has a role, to simplify handling and penulusuran products, help set the record inventory and legal protection to the the company.
Loss for a trade mark if it is not controlled, it will cause unhealthy competition for brand owners actually, because customers simply knowing that a product issued by a particular company, while the company does not feel produce.
Losses of the company due to the substitution product quality standards are lower than a product that is actually produced by the company, but the use of other brands of the company.
Program Turning Potential Power into Professional bertujuan untuk meningkatkan semangat kerja karyawan agar kinerja mereka dapat memenuhi target perusahaan. Program ini membantu perusahaan yang mengalami penurunan kinerja karyawan yang sudah lama bekerja akibat kejenuhan. Program ini mencakup pendalaman teori, simulasi kasus, dan penugasan untuk meningkatkan pemahaman tentang budaya transformasi guna membangun profesionalisme.
Maturity process management to improve quality resultsSetiono Winardi
Kegagalan organisasi (manajemen) dalam memberikan hasil layanan yang berkualitas, lebih banyak disebabkan karena proses kematangan manajemen (maturity process management) yang berasal dari anggota organisasi yang menjalankan atau melaksanakan bisnis proses tersebut, sehingga pelaksanaan tugas dan tanggung jawab yang dibebankan kepadanya tidak dapat mencapai hasil yang diharapkan, sesuai dengan tujuan strategis perusahaan.
Program ini bertujuan untuk memberikan pemahaman mendalam tentang fungsi manajemen personal dan keterampilan untuk mengelola karyawan serta menyelesaikan masalah, yang dilakukan melalui studi kasus dan simulasi. Peserta akan memperoleh pengetahuan, strategi implementasi, dan pengalaman untuk diterapkan di tempat kerja. Program ini membantu peserta memperoleh keterampilan manajemen personal dan tanggung jawab terkait perekrutan, pelatihan, penilaian kiner
All business activities always carries the risk that comes from inside or outside the organization, so that the management must have the skills to manage and run the risk that would threaten or inhibit the growth of the business is run, with the basic management should have the ability to manage the risks faced, because of the risk is suatau state is uncertainty of the coming, but when the risk occurs it will interfere with and even will bring due to the destruction of the business is run.
Where risks can be divided into; financial, hazard, operational and strategic, so the skills to recognize risk is a requirement included overcome the consequences of the risk occurring.
Inventory management for effective and efficiency CostSetiono Winardi
Failures or errors that often occur in managing inventory in the warehouse, will result in cost becomes inefficient and ineffective, especially when the need to organize the inventory (stock) in a timely manner, the needs of forecasting and inventory, inventory visibility, forecasting the price of supplies in the future, a physical inventory, the physical space available for inventory, so the quality of service management to decrease.
Inefficiency and ineffectiveness of the costs incurred to support the supply of goods, will burden the financial flows due to high operating costs and result in reduced revenue (revenue), which in turn will reduce corporate profits.
Failure to manage time to complete tasks and responsibilities would lead to increased production costs and the impact on the revenue to be received by the company.
The failure is caused because the strategy used by the leader, is not in accordance with the type of business, organizational culture, team and team members, as well as the strategic goals that have been set.
Integrated measurement strategy on growth of the organizationSetiono Winardi
Program ini bertujuan untuk memberikan pemahaman mendalam tentang strategi pengukuran yang terintegrasi untuk mengukur pertumbuhan organisasi sehingga dapat selaras dengan tujuan strategisnya. Program empat hari ini akan memperkenalkan berbagai strategi pengukuran, menggunakan studi kasus, dan memberikan tugas untuk menerapkannya di lingkungan kerja. Hal ini bertujuan untuk mentransformasikan pengetahuan, keterampilan, dan pengalaman peserta dalam men
The success of a business run by the organization depends on the success in managing and empowering the four main factors; capital, human resources, products and services, which the management and empowerment should be integrated, so that businesses can achieve successful run in line with the strategic objectives of the organization.
The problems most frequently encountered and perceived is the leader's ability to function as a manager and empower 4 (four) the main factor, not done in an integrated manner, so that the growth target that has been set can not be achieved and the defeat in the face of global competition can occur.
Service excellent to create customer satisfaction and loyaltySetiono Winardi
Program ini bertujuan untuk memberikan transformasi pengetahuan dan pemahaman strategi pelayanan pelanggan agar peserta dapat menerapkannya di lingkungan kerja guna menciptakan kepuasan dan loyalitas pelanggan. Pelaksanaannya meliputi tutor, diskusi kasus, dan tugas simulasi untuk memberikan pemahaman mendalam dan keterampilan implementasi strategi pelayanan yang unggul. Metode ini diharapkan mampu meningkatkan kinerja pelayanan pelanggan dan mengatasi permasalahan yang di
General management for business in an environmentSetiono Winardi
The success of a business run by the organization depends on the success in managing and empowering the four main factors; capital, human resources, products and services, which the management and empowerment should be integrated, so that businesses can achieve successful run in line with the strategic objectives of the organization.
The problems most frequently encountered and perceived is the leader's ability to function as a manager and empower 4 (four) the main factor, not be integrated (integrated), so that the growth target that has been set can not be achieved and the defeat in the face of global competition can occur
Execution strategy to lead the business in an environmentSetiono Winardi
1. Dokumen tersebut membahas strategi eksekusi untuk memimpin bisnis di lingkungan yang memiliki hambatan.
2. Program ini bertujuan untuk meningkatkan kesiapan mental dan kemampuan manajer dalam menghadapi tantangan dan mengatasi hambatan.
3. Metode pelatihan meliputi diskusi kasus, brainstorming, dan simulasi untuk memberikan pengalaman dalam menangani hambatan organisasi.
This document discusses contract management. It defines a contract and contract management, and outlines the key elements and lifecycle of effective contract management. These include planning, performance monitoring, relationship management, governance, knowledge management, change management, contingency planning, and ongoing review. Issues at each stage of the contract management lifecycle are also examined, from procurement to closure. The document emphasizes that contract management aims to ensure all parties fully meet obligations to satisfy operational objectives and strategic goals.
This document discusses best practices for contract management. It describes key activities for contract management including delivery management, relationship management, and contract administration. It outlines important aspects of managing the contract relationship such as initial meetings, ongoing communication, and review meetings. It also discusses establishing performance controls and managing risks. The overall goal of contract management is ensuring suppliers meet delivery and quality obligations while maintaining an open relationship.
Contract Management Best Practices: Tips to Maximize ReimbursementPMMC
This document provides tips and best practices for contract management and maximizing reimbursement. It discusses the purpose and benefits of a contract management system, common issues that can cause delays in reimbursement like billing errors and denials, and strategies for analyzing reimbursement data and negotiating new contracts. Key recommendations include regularly reviewing payer contracts and reimbursement changes, analyzing denial trends, ensuring accurate billing setup and coding, and using contract modeling tools to prepare for negotiations and industry shifts.
ProcureAvenue’s Contract Management will streamline and automate the processes of contract management. It will maximize profits, reduce cost and take care of all contractual terms and risks in one repository.
A lawyer with more than two decades of experience, Bradford Jacob currently serves as the president of EPC Consulting, LLC, in Virginia. Aided by an experienced team of attorney members in Virginia, lawyer Bradford Jacob delivers contract management support and negotiates commercial contracts for large projects.
Maximizing value through vendor mgt july, lagosPetro Nomics
This document provides an overview and details of a training course on maximizing value through vendor management. The 3-day course will be held in Lagos, Nigeria in July 2015 and will teach participants how to effectively negotiate, execute, and manage agreements with suppliers. The course will cover topics like contract drafting, risk management, supplier selection, contract performance monitoring, and software tools for contract management. The goal is to help organizations improve procurement processes and ensure successful business relationships with vendors.
Contract management is the process of managing
contract creation
execution and
analysis to maximize operational and financial performance at an organization, all while reducing financial risk.
This document provides an overview of procurement and contract processes. It discusses key procurement concepts like the procurement cycle, methods of procurement for goods, works and services. The principles of public procurement are described as economy, efficiency, fairness and transparency. Contract administration responsibilities of the architect/project engineer are also outlined, such as ensuring construction follows plans and specifications, authorizing personnel, studying documents for errors or omissions, and addressing any delays. Standard bidding and contract documents from organizations like FIDIC, ADB and PPMO are also referenced.
The brand is a name, symbol, sign of the term, design, or a combination of a product on the market and used by customers (consumer), which require protection because it has a role, to simplify handling and penulusuran products, help set the record inventory and legal protection to the the company.
Loss for a trade mark if it is not controlled, it will cause unhealthy competition for brand owners actually, because customers simply knowing that a product issued by a particular company, while the company does not feel produce.
Losses of the company due to the substitution product quality standards are lower than a product that is actually produced by the company, but the use of other brands of the company.
Program Turning Potential Power into Professional bertujuan untuk meningkatkan semangat kerja karyawan agar kinerja mereka dapat memenuhi target perusahaan. Program ini membantu perusahaan yang mengalami penurunan kinerja karyawan yang sudah lama bekerja akibat kejenuhan. Program ini mencakup pendalaman teori, simulasi kasus, dan penugasan untuk meningkatkan pemahaman tentang budaya transformasi guna membangun profesionalisme.
Maturity process management to improve quality resultsSetiono Winardi
Kegagalan organisasi (manajemen) dalam memberikan hasil layanan yang berkualitas, lebih banyak disebabkan karena proses kematangan manajemen (maturity process management) yang berasal dari anggota organisasi yang menjalankan atau melaksanakan bisnis proses tersebut, sehingga pelaksanaan tugas dan tanggung jawab yang dibebankan kepadanya tidak dapat mencapai hasil yang diharapkan, sesuai dengan tujuan strategis perusahaan.
Program ini bertujuan untuk memberikan pemahaman mendalam tentang fungsi manajemen personal dan keterampilan untuk mengelola karyawan serta menyelesaikan masalah, yang dilakukan melalui studi kasus dan simulasi. Peserta akan memperoleh pengetahuan, strategi implementasi, dan pengalaman untuk diterapkan di tempat kerja. Program ini membantu peserta memperoleh keterampilan manajemen personal dan tanggung jawab terkait perekrutan, pelatihan, penilaian kiner
All business activities always carries the risk that comes from inside or outside the organization, so that the management must have the skills to manage and run the risk that would threaten or inhibit the growth of the business is run, with the basic management should have the ability to manage the risks faced, because of the risk is suatau state is uncertainty of the coming, but when the risk occurs it will interfere with and even will bring due to the destruction of the business is run.
Where risks can be divided into; financial, hazard, operational and strategic, so the skills to recognize risk is a requirement included overcome the consequences of the risk occurring.
Inventory management for effective and efficiency CostSetiono Winardi
Failures or errors that often occur in managing inventory in the warehouse, will result in cost becomes inefficient and ineffective, especially when the need to organize the inventory (stock) in a timely manner, the needs of forecasting and inventory, inventory visibility, forecasting the price of supplies in the future, a physical inventory, the physical space available for inventory, so the quality of service management to decrease.
Inefficiency and ineffectiveness of the costs incurred to support the supply of goods, will burden the financial flows due to high operating costs and result in reduced revenue (revenue), which in turn will reduce corporate profits.
Failure to manage time to complete tasks and responsibilities would lead to increased production costs and the impact on the revenue to be received by the company.
The failure is caused because the strategy used by the leader, is not in accordance with the type of business, organizational culture, team and team members, as well as the strategic goals that have been set.
Integrated measurement strategy on growth of the organizationSetiono Winardi
Program ini bertujuan untuk memberikan pemahaman mendalam tentang strategi pengukuran yang terintegrasi untuk mengukur pertumbuhan organisasi sehingga dapat selaras dengan tujuan strategisnya. Program empat hari ini akan memperkenalkan berbagai strategi pengukuran, menggunakan studi kasus, dan memberikan tugas untuk menerapkannya di lingkungan kerja. Hal ini bertujuan untuk mentransformasikan pengetahuan, keterampilan, dan pengalaman peserta dalam men
The success of a business run by the organization depends on the success in managing and empowering the four main factors; capital, human resources, products and services, which the management and empowerment should be integrated, so that businesses can achieve successful run in line with the strategic objectives of the organization.
The problems most frequently encountered and perceived is the leader's ability to function as a manager and empower 4 (four) the main factor, not done in an integrated manner, so that the growth target that has been set can not be achieved and the defeat in the face of global competition can occur.
Service excellent to create customer satisfaction and loyaltySetiono Winardi
Program ini bertujuan untuk memberikan transformasi pengetahuan dan pemahaman strategi pelayanan pelanggan agar peserta dapat menerapkannya di lingkungan kerja guna menciptakan kepuasan dan loyalitas pelanggan. Pelaksanaannya meliputi tutor, diskusi kasus, dan tugas simulasi untuk memberikan pemahaman mendalam dan keterampilan implementasi strategi pelayanan yang unggul. Metode ini diharapkan mampu meningkatkan kinerja pelayanan pelanggan dan mengatasi permasalahan yang di
General management for business in an environmentSetiono Winardi
The success of a business run by the organization depends on the success in managing and empowering the four main factors; capital, human resources, products and services, which the management and empowerment should be integrated, so that businesses can achieve successful run in line with the strategic objectives of the organization.
The problems most frequently encountered and perceived is the leader's ability to function as a manager and empower 4 (four) the main factor, not be integrated (integrated), so that the growth target that has been set can not be achieved and the defeat in the face of global competition can occur
Execution strategy to lead the business in an environmentSetiono Winardi
1. Dokumen tersebut membahas strategi eksekusi untuk memimpin bisnis di lingkungan yang memiliki hambatan.
2. Program ini bertujuan untuk meningkatkan kesiapan mental dan kemampuan manajer dalam menghadapi tantangan dan mengatasi hambatan.
3. Metode pelatihan meliputi diskusi kasus, brainstorming, dan simulasi untuk memberikan pengalaman dalam menangani hambatan organisasi.
Csr for economic community development on agriculture sectorSetiono Winardi
Implementation of the principles of corporate social responsibility to the environment, as required in the Act No. 40 of 2007, the impact on economic development on the environment, the people who are around the activities of the company, still can not be measured in financial success because people are exposed to activities corporate social responsibility is still not lifted or increased economic life.
The failure is caused partly because the focus of activities in the corporate social responsibility is still temporary and fulfillment of needs justification of Law No. 40 of 2007 that the company had engaged in the requirements, to build a business that brings benefits to the company and its employees.
Developing talent to be professional marketing officer to lead on the global ...Setiono Winardi
Banyak program development yang telah diikuti untuk meningkatkan kemampuan marketing officer (manager dan supervisor) untuk bertanggung jawab atas pekerjaan marketing, namun kemampuan marketing ooficer masih belum dapat menunjukkan pertumbuhan yang berarti, dalam mendorong pertumbuhan sales yang diukur dari kenaikan revenue sebagaimana yang diharapkan, sehingga organisasi masih mengalami tekanan dari luar lingkungan sebagai akibat menghadapi persaingan dari kompetitor.
Kesalahan yang terjadi, bukan pada program development yang dibangun, atau bukan pula dari kemampuan marketing officer yang tidak dapat menyerap atau mengambil manfaat dari program yang diikuti, tetapi kesalahan tersebut berasal pemilihan jenis program yang ditujukan untuk membentuk, merubah, dan meningkatkan kemampuan marketing officer sebagaimana dibutuhkan untuk memenangkan persaingan di era global market dan persaingan bebas yang memasuki di hampir seluruh wilayah negara di dunia.
1. Contract administration involves managing all aspects of a contract after it has been awarded to ensure compliance with the terms and conditions outlined in the agreement. This includes tasks like contract documentation maintenance, cost monitoring, variation order processing, and payment procedures.
2. Effective communication, establishing clear expectations, anticipating and resolving disputes, and ensuring compensation for deliverables are key to successful contract management.
3. Monitoring contractor performance against the construction program and contract milestones is important for contract administration, as is conducting quality inspections and addressing any issues that arise.
This document provides an overview of contract management for non-specialists. It discusses the objectives of contract management, including understanding the scope of commercial work, applying contract management techniques, developing commercial skills, and knowing where to access learning opportunities. The document then covers key aspects of contract management such as its role in the commercial lifecycle, definitions, importance, risks of poor management, required roles and responsibilities, and tools used. It emphasizes that contract management is about ensuring value is received from contracts and maintaining healthy supplier relationships.
Best Practices To Improve Contract Management Process Benny Henson
Contract Management is very important to a venture. So it’s essential to know various effective tactics for the contract management processes. This presentation will give you complete information about contract management services and different ways to successfully manage your contracts.
Post Award Contract Management for IT Suppliers v1.0 20200701Peter Soetevent
1. Contract management involves managing a contract throughout its life to ensure both parties meet their obligations and objectives. It aims to achieve value for money through optimizing efficiency, effectiveness and economy while balancing costs and risks.
2. Key aspects of contract management include agreed service levels, pricing, incentives, communication procedures, and an exit strategy. The lifecycle begins with setting objectives, identifying needs, acquiring services, and transitioning to contract management with ongoing analysis of needs.
3. Different types of contracts require varying levels of management. Routine contracts are low value and low risk while strategic contracts are high value, complex, and high risk, requiring formal risk assessment and management.
This white paper examines the two primary sources of compliance obligations related to contracts: performance obligations and government regulations. For each source of compliance challenge, this paper identifies methods to improve compliance and contract management. Finally, this paper examines the kind of reporting that makes
Contracts create the network of relationships that allow organizations to thrive. Contracts generate revenue and control expenses. They allocate risks and responsibilities. Contracts create assets and liabilities. Contracts are the foundation of enterprise.
Compliance requirements touch every organization across industries. Regulations can lay down the rules of the road or impose barriers to business. Compliance is essential for success, like good brakes on a car.
Contracting process paper cpmgt302september 21, 2015SONU61709
This patient presents with menopausal symptoms including hot flushing, night sweats, and genitourinary symptoms. She has a history of hypertension treated with Norvasc and HCTZ. Her blood pressure is elevated at her current visit.
I would recommend starting this patient on a low-dose estrogen therapy. Estrogen is first-line treatment for vasomotor symptoms of menopause like hot flashes and works by opposing declining estrogen levels. I would start with a low dose of conjugated equine estrogens 0.3mg orally daily to address her symptoms while minimizing risks. Her cardiovascular risk factors including family history of breast cancer warrant a low starting dose. I would also counsel continuing her current antihypertens
A Quick Guide to Contract Mangement ServicesCogneesol
A Slideshare presentation covering a brief on the remunerations of outsourcing the complex & surplus contract review and management services to the LPO companies overseas in terms to improve the overall productivity of the business. Also find out the factors that drive the need for outsourcing contract Review services.
This document provides information about a two-day training program called "Maximizing Value through Vendor Management" held in Lagos, Nigeria from August 6-8, 2014. The training will address how to effectively negotiate, execute, and manage agreements with suppliers in order to avoid issues like cost overruns and delays. It will teach participants about procurement processes, contract drafting, risk management, supplier selection and development, and software for contract management. The fee for the program is N126,000 per participant, and it will be presented by Petronomics Training, an organization that provides training and expertise in the energy sector.
This document provides information about a two-day training program called "Maximizing Value through Vendor Management" held in Lagos, Nigeria from August 6-8, 2014. The training will address how to effectively negotiate, execute, and manage agreements with suppliers in order to avoid issues like cost overruns and delays. It will teach participants about procurement processes, contract drafting, risk management, supplier selection and development, and software for contract management. The fee for the program is N126,000 per participant, and it will be presented by Petronomics Training, an organization that provides training and expertise in the energy sector.
This document provides information about a two-day training program called "Maximizing Value through Vendor Management" held in Lagos, Nigeria from August 6-8, 2014. The training will address how to effectively negotiate, execute, and manage agreements with suppliers in order to avoid issues like cost overruns and delays. It will teach participants about procurement processes, contract drafting, risk management, supplier selection and development, and software for contract management. The fee for the program is N126,000 per participant, and it will be presented by Petronomics Training, an organization that provides training and expertise in the energy sector.
This document provides information about a two-day training program called "Maximizing Value through Vendor Management" held in Lagos, Nigeria from August 6-8, 2014. The training will address how to effectively negotiate, execute, and manage agreements with suppliers in order to avoid issues like cost overruns and delays. It will teach participants about procurement processes, contract drafting, risk management, supplier selection and development, and software for contract management. The fee for the program is N126,000 per participant, and it will be presented by Petronomics Training, an organization that provides training and expertise in the energy sector.
This two-day course focuses on maximizing value through effective vendor management. It teaches participants how to negotiate, execute, and control supplier agreements to avoid cost overruns, delays, and other issues. The course covers principles of procurement, managing contracts, risk management, supplier selection, and monitoring contract performance. It aims to provide hands-on knowledge to improve operational efficiency along the business chain. Participants include purchasing managers, contract managers, project managers, and finance officers. Attendees receive course materials and a certificate upon completion.
Research in contract planning helps organizations gather necessary data and information for choosing suppliers. Organizations contact internal and external sources who have developed similar market documents, draft contracts, and contractor oversight to assess suppliers' ability to address needs and benefit the organization. Research can include reviewing industry practices, standards, and rules through websites, trade associations, and sending invitations for bid that describe project details to streamline choosing the qualified lowest bidder.
While contract renewals are important, they often do not receive the same attention as new orders. However, renewals provide an opportunity to strengthen partnerships. For a successful renewal, both enterprise customers and telecom service providers must adequately prepare, appreciate each other's objectives, and timely complete paperwork. This helps deliver mutually beneficial outcomes where customer needs converge with provider solutions. With proper planning and focus on business value rather than just costs, renewals can redefine relationships for continued success.
This presentation discusses the importance of procurement policies, contract management, supplier management, and performance monitoring. It outlines the benefits of these practices, which include cost savings, compliance, visibility, efficiency, and risk reduction. Specific policies and tools are also presented, such as developing procurement guidelines, tracking purchases against contracts, consolidating supply chains, defining key performance indicators for suppliers, and using software to evaluate suppliers.
The document discusses strategies for optimizing legal process outsourcing (LPO) contracts during an economic recession. It recommends retaining existing customers while reducing costs without impacting service delivery. Key strategies include improving efficiency, quality and operations; renegotiating existing contracts to reduce costs; exercising audit and benchmarking rights; and drafting contracts with flexibility, liability caps, and exit strategies to adapt to changing market conditions.
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Operations, you’ve come to the right place...! Experience the next-generation of Solution platform value vs just looking at CPQ or CLM. In this guide, you will find a step-by-step overview of the Quote-to-Cash process, and the
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The document is a guide that discusses the quote-to-cash process and how automating it can benefit different departments in an organization. It describes the 10 key steps in the quote-to-cash process from configuration and pricing to fulfillment, billing, revenue recognition, and renewals. It then explains how the quote-to-cash process impacts sales, finance, legal, and operations teams by outlining common challenges they face when the process is not streamlined. The guide recommends automating the quote-to-cash process through an integrated solution to provide better visibility, reduce errors, speed up cycles, and improve collaboration between teams.
1. 1
CONTRACT MANAGEMENT FOR BUILDING MAINTENANCE TO ACHIEVE
EFFECTIVENESS & EFFICIENCY BUGDET AND CREATE VALUE ADDED
Introduction
Building maintenance is done by the vendor (contractor) is often a problem for companies, especially in the
costs incurred as a result of contractors who do the work of building maintenance, causing a dilemma for
the company, namely "whether the work building maintenance, must be done alone, or submitted to the
vendor (contractor)? "
Cost element in the contract management is basically divided into two (2); namely: the cost of labor; and
material costs, which in the implementation usually two types of costs that can not be separated, or these
costs into a single unit, but the company (employer) does not distinguish between costs incurred in the
management contract, so often the company gave judgment that the use vendor (contractor), become
inefficient and ineffective, which caused that the company (employer), also has the human resources that
have the ability and skills similar to the human resources employed by the vendor (contractor).
Understanding
Contract Management is the administrative activities related to the handling of the contract, which is
divided into several things, such as: an invitation to offer contracts; evaluation of bids; contract award,
contract execution; performance measurement work has been completed; calculation of payment including
addressing issues related; incorporating the necessary changes or modifications to the contract, make sure
both sides meet or exceed their expectations, and actively interact with the contractor to achieve the
objectives of the contract.
When the two companies will do business with other companies, then the contract will specify the
activities that are held each party to fulfill their obligations under the contract, thereby affecting the
profitability of the business activities are organized, then both sides need to identify effective provisions to
be published in in the contract, which in turn can create strong business relationships and pave the way to
enhance greater profitability in the long term for both parties.
Objective
1. Understanding the aspects that the key to the success of the management contract
2. Manage contracts effectively and efficiently
3. Getting a better performance through the development of strong relationships with contractors or
vendors
4. Analysis of the relationship that has the potential to cause loss or gain, and identify which relationships
need to be improved
5. Understand changes through cycles contractual relationships and build and develop trust between the
parties.
2. 2
Benefits
1. Obtain a basic knowledge of supplier management strategy
2. Build an effective structure and implement the necessary management contract process, as the
management of resources in the implementation of the contract
3. Build effective partnerships to ensure the contract is implemented under the terms of a service level
agreement
4. Assess and manage the principal risks of the supplier contract implementation
5. Managing relationships with suppliers
6. Build a performance framework and standard service level agreement, measures, incentives and
sanctions.
7. Identify engineering controls continuous improvement with selected suppliers
8. Manage variation, change and avoid scope creep.
9. Use right, improve and control the management contract
10. Addressing the disputes arising from the implementation of the management contract
Goals
1. Creating Value
The need to enter into contracts with vendors, employees and even customers is the result of a
business' desire to sell the best products and services. Creating value for the organization is a key
objective of contract management. Managing the contract is concerned with how well the other party is
helping the business create and maintain this added value. If you hire a contractor to handle your
payroll, for example, you want that contractor to manage your finances accurately, to pay employees on
time and to provide you with periodic progress reports. Failure to do this may result in you revoking
the contract, as the payroll contractor simply isn't adding value to your operations.
2. Ensuring Quality
Ensuring quality is related closely to the concept of adding value but has more to do with the
employees you have on contract than it does with the vendors you take on board. The contract
management process is essential in making sure employees respect the company's policies and
procedures and, in turn, are welcoming, friendly and open to communication with customers. This is
important from the financial perspective of the company as well. Customers who are happy come back,
so contract management has a huge role to play in the financial stability and profitability of the firm.
3. Managing Productivity
Managing productivity is related both to the creation and maintenance of value with vendors and to
the process of ensuring quality of employees. Productivity is about being able to serve the wants and
needs of the business, including its customer, in a timely and effective way. It is about balancing
efficiency with quality. The terms of a contract often numerically lay out conditions regarding how
much a vendor or employee must produce.
3. 3
4. Ensuring Compliance
The compliance objective of contract management is concerned largely with legal implications. Failure
to follow the terms and conditions as they are laid out in the contract -- on the part of either side of
the agreement -- constitutes a breach of contract and may lead to legal action by one or both parties.
This is a costly process and may put the business at serious financial risk.
Barriers
1. These processes often require that bidders employ specialized units or employees.
2. Limited Communication with Potential or Actual Bidders
3. Access points are lacking, and bidders reportedly have difficulty getting answers to questions about
design specifications.
4. Contract Administration and Management That Created Extra Work and Delays
5. Delays in final payments often caused particular hardship for small businesses.
6. Lengthy Funding Time Line and Final Payments That Often Also Involved Delays and Gaps
7. The extensive time between initial bid and initial funding can be difficult to bridge, especially for small
businesses with little capital that have to cover employees' time
Solution
Capacity building for Contract Management
Mission
1. Ethical procurement practices
2. Development of skilled procurement expertise and “best practice” processes
3. Continuously providing the organization with current procurement policies and procedures
4. Diligent pursuit of broad-based competition ensuring maximum participation of small and medium
business enterprises
5. Consistent application of policies to ensure appropriate stewardship of public funds
6. Effective partnerships with internal customers, other non-profit and public agencies and valued
suppliers
7. Promotion and support of environmentally responsible policies
Vision
Contract & Procurement Management will be an organization of highly trained procurement professionals,
utilizing advanced technology, dedicated to delivering value-added, proactive, innovative procurement
services that consistently exceed customer expectations
Code of Ethics
1. Conduct business in good faith; demanding honesty and ethical practices from all participants in the
purchasing process.
4. 4
2. Avoid unfair practices by granting all competitive suppliers equal consideration insofar as compliance,
governance and regulations require.
3. Decline all personal gifts or gratuities from present or potential suppliers.
4. Promote positive supplier/contractor relationships by according supplier representatives courteous, fair
and ethical treatment.
5. Make reasonable efforts to negotiate equitable and mutually agreeable settlements of controversies with
a supplier(s).
6. Avoid involvement in any transactions/activities that could be considered to be a conflict between
personal interests and the interests of the company.
7. Know and obey the letter and spirit of laws governing the purchasing function and remain alert to the
legal ramifications of purchasing decisions.
8. Enhance proficiency by acquiring and maintaining current technical knowledge and pursuing related
educational opportunities and professional growth
Goals
1. Ensure that all in-house contracts are stored in record form in a timely manner. To truly ensure this
happens, communicate to business units or key stakeholders that completed contracts need to be
turned in for record creation by a given deadline. This ensures even the smallest contracts don’t “go
missing” in the rush of every day business and that stakeholders know there is a process for recording
information rather than filing it way (or misplacing it!).
2. Ensure that all key contacts on “both sides” of the contract are included in each contract record. This
may seem like a simple point, but by creating a contract record that notes key contacts, you are
ensuring this info is available at any time – which can be especially convenient in emergencies. Contract
management administrators may even create a simple form for key stakeholders to fill out the lists of
primary and secondary contacts.
3. Create financial summaries for each and every contract record. This task can be seen by some
organizations as “extra” information that’s best recorded by the CFO’s office. But recording a financial
summary of a contract – even in its simplest form – can be invaluable to the larger organization. The
point of a contract management solution is not to provide audit information, but recording the key
terms (such as unit price) of a contract will provide audit and financial departments with the “final
word” on agreed-to prices/costs when discrepancies need to be sorted out. Financial information that’s
available with just a few keystrokes or at a glance is also infinitely preferable to leafing through paper
contracts to determine things like total value.
4. Set up a protocol for ensuring new contracts are reviewed early in their implementation. Whether it is
a sales-side contract or a service/procurement side contract, a good contract management practice is to
ensure that things start off on the right foot. That means contract management administrators should
establish a review protocol that ensures reviews happen well before or near mid-way points of
contracts. Ideally, key stakeholders would be asked to review contract performance and report back on
any changes/discrepancies that may need to be recorded in the contract record. Contract management
administrators can assist the process by: ensuring early review dates are internally set (and recorded on
contract records so alarms can be set); creating forms that assist in the evaluation process; and setting
review feedback due dates.
5. 5
5. Create a schedule for reporting contract performance and raising contract issues. If contract
administrators are diligent about creating the achieving the first four goals, then report creation and
scheduled reporting should be an easier task. Regular reports on contract performance (or even just
status) to business units will help to share awareness of contracts in general. Regular reporting on
status would also provide contract managers a convenient opportunity to share insights or key
information. This can help others to see the value in contract management as well.
Role
1. Contracts (various: including formal, short form, and annual contracts)—Drafting, Evaluation,
Negotiation and Execution:
1.1. Non Disclosure Agreements, Sales/Purchasing Agreements, Sub-contracts, Consulting
Agreements, Licensing Agreements, Master Agreements, review of customer proposed terms and
conditions
1.2. Distribution Agreements (resellers, agents, joint marketing etc.)
1.3. Commercial and Public (Federal, State and Local Municipalities) Contracting
2. Serve as the point of contact for customers on contractual matters. Act as contractual “middleman”
between company employees and customers, ensuring timely review and approval / reconciliation of
variations.
3. On all standard and nonstandard contracts, provide redlined recommendations and often negotiate
directly with customer attorneys or purchasing staff until consensus has been reached
4. Maintain contractual records and documentation such as receipt and control of all contract
correspondence, customer contact information sheets, contractual changes, status reports and other
documents for all projects.
5. As needed, provide guidance on contract matters to project managers or other operational staff,
including training to new project managers and other employees in contracting practices and
procedures.
6. Develop and implement procedures for contract management and administration in compliance with
company policy. As appropriate, contribute to or influence company policies.
7. Monitor compliance by company employees with established procedures. Identify areas of recurrent
pressure.
8. Work with Risk Management Department/Finance to coordinate contractual insurance requirements.
9. Work with Finance to ensure adherence to broader finance and risk requirements such as revenue
recognition, pricing and discounting policies,, export controls etc. May include ‘financial engineering’
and understanding/evaluating economic impact of terms and term options.
10. Support Product Management/Marketing to ensure company products and services are offered with
appropriate, competitive terms and conditions
11. Monitor competitive terms. Monitor customer satisfaction with our terms and conditions and
contracting practices. Recommend changes.
12. Ensure that signed contracts are communicated to all relevant parties to provide contract visibility and
awareness, interpretation to support implementation.
13. Handle on-going issue and change management
14. Monitor transaction compliance (milestones, deliverables, invoicing etc.)
15. Oversee Service Level Agreement Compliance
16. Ensure contract close-out, extension or renewal.
6. 6
Measurements
1. Acceptable Quality Level (AQL)
Usually defined as the worst case quality level that is still considered acceptable. It consists of a quality
standard that allows a pre-specified number of defects. A performance measure that is typically stated
as an allowable variation from the PWS performance indicator.
2. Evaluation Method
Task Order or Contract specific methodology chosen to assess Contractor performance.
3. Impact Measure
An organization mission, objective, goal or long-term effect of the outcomes [overall effectiveness or
efficiency
4. Indicator
An indicator is a metric or combination of metrics that provide insight into a process, a project, or a
product, to enable assessment and improvement
5. Input Measure
The resources used in producing an output or outcome
6. Maximum Allowable Deviation from AQL
That performance standard that is the absolute worst deviation from the AQL that can still be
considered acceptable.
7. Measurement
Objective, timely, simple, accurate, useful and cost effective numerical information about an output
8. Metric
Quantitative measure of the degree to which a system, component, or process possesses a given
attribute
9. Outcome measure
Relates to the results of providing an output
10. Output
An event, occurrence, or condition that indicates progress toward achievement of a purpose
11. Output Measure
The answer to the question "What is the product, service or result of this activity
12. Performance
Output or results
13. Performance Standards
Verifiable, measurable levels of service in terms of quantity, quality, timeliness, location, and work
units.
14. Primary building block of a QASP
Sampling Guide, Written procedure or instruction stating what will be checked, what the AQL is and
the when the evaluation will be done
15. Surveillance Method
Random sampling, periodic inspection, 100% inspection, customer feed back, or a mix of existing
management information systems can be specified to monitor performance and quality.
16. Work Requirements
Desired outcomes from the performance work statement
7. 7
Strategy
If you are looking for the strategy to implement the Contract Management for Building Maintenance,
please send an email to winardi@updi-int.com or winardi67@gmail.com, mobile + 62-813-1542-1509.
You will get a manual guide in the form of Capacity Building for Contract Management, in fulfilling the
organization's strategic goals.
Author/Consultant
Setiono Winardi, SH.,MBA
Reference
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